Human Resources Assistant, Program Administrator

Human Resources Assistant, Program Administrator

Augusta , Maine , United States | Human Resources | Full-time

Apply by : Feb. 4, 2025

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BUREAU OF HUMAN RESOURCES

EMPLOYEE HEALTH AND WELLNESS, WORKERS COMPENSATION

• ANTICIPATED VACANCY-

Opening Date : January 21, 2025

Closing Date : February 4, 2025

Job Class Code : 0458

Grade : 17

Salary : $20.07 - $27.61 / Hourly

Position Number : 004400915

Help join our mission to make the State of Maine, THE Employer of Choice!

JOB DESCRIPTION :

The Office of Employee Health and Wellness, Workers’ Compensation is looking for a team member to support the administration of financial needs, to ensure specific timelines are met for processing payments and deposits. The ideal candidate will have a high level of organizational, administrative, and Microsoft Office skills as well as the ability to think strategically. The candidate must be comfortable working in a fast-paced environment.

If you are looking to establish and build a professional career in human resources and are interested in being a public servant for our great state, we encourage you to apply today!

Duties include but are not limited to :

Resolves contract bill issues / questions.

Audits and tracks payments, receipts, and reports

Provides support for the Return-to-Work program.

Prepares contract bills for payment and ensures payments are made.

Provides superior customer service and administrative support.

Provides financial information to individuals / groups.

Conducts research utilizing various computer data bases, manuals, and case files to respond to questions, resolve problems, make decisions, or provide information needed.

Receives payments and returned checks; research reasons for payments or returns; corrects errors in the Workers’ Compensation database system.

Prepares deposits to ensure accurate payment of bills and receipt of funds, meeting necessary timelines.

Interacts with State of Maine departments, and vendors professionally as needed.

Utilize data analytics to prepare and analyze complex payroll information as needed.

Knowledge, skills, and abilities desired :

Ability to prioritize and adapt to shifting priorities.

Knowledge of accounts receivable and accounts payable processes.

Knowledge of Financial Management.

Knowledge of Database Management.

Knowledge of Microsoft Office products

Knowledge of data analytics.

Knowledge of workers' compensation procedures and practices.

Ability to communicate effectively both verbally and in writing.

Ability to deal effectively with people.

Keen attention to detail and accuracy.

Strong organizational skills.

Ability to organize well, multi-task and handle a variety of competing priorities and deadlines.

Ability to be successful working within a team environment

Ability to be flexible and adapt to a changing work environment

Ability to communicate well and develop professional relationships with a wide variety of individuals and organizations.

Ability to work and plan independently.

Ability to gather information and analyze results from multiple data sources.

Ability to understand and apply policies and procedures.

Why You'll Love Working with Us...

We're thrilled you're interested in the position we're offering! We are proud to provide tools and services to our employee population to get them back to work they love. What makes us really stand out? Well, besides being passionate about our mission and our dedication to our employee population, we also support programs such as work station ergonomics and the return-to-work program. So, if you're looking for a hardworking, supportive, and fun-loving team to thrive with, look no further than us.

MINIMUM QUALIFICATIONS

Preference will be given to those applicants :

With prior workers’ compensation administration, advantage system experience, payroll experience, general knowledge of working with professional work groups.

Benefits of working for the State of Maine :

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including :

Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package (https : / / www.maine.gov / bhr / state-jobs / compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https : / / www.maine.gov / bhr / oeh / ) .

Note : Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Salary : $11,197 - $12,514