What are the responsibilities and job description for the Customer Service Representative I position at City Of Gainesville, FL?
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Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
9445 GRU - Customer Service
Salary Range Minimum:
$16.43
Salary Range Maximum:
$24.16
Closing Date:
04/04/2025
Job Details:
This is skilled and responsible work assisting utilities' customers in processing payments, deposits, permits and other planning and accessing services. Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on entry level skilled customer service work in a multiple utility service environment.To be considered for this position you must take and pass the City of Gainesville:
- 10-key testing
**IF YOU HAPPEN TO FAIL YOUR TESTING, YOU MAY RETAKE THE TEST AS LONG AS IT IS BEFORE THE DEADLINE**
To schedule testing please contact CareerSource North Central Florida by emailing Assessment@careersourcencfl.com your request. They are the test administrator and will be able to assist you with your assessments.
*PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS*
This testing is done online.
Testing is due by EOD Monday 4/7/25
These are mandatory assessments and must be completed for further considered for this position.
***Test scores are good for 1 year*** If you have completed testing in the past year, please ensure your scores are attached to your application before submission!!
Job Description:
SUMMARY
This is skilled and responsible work assisting utilities’ customers in processing payments, deposits, permits and other planning and accessing services.
Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on entry level skilled customer service work in a multiple utility service environment.
EXAMPLES OF WORK*
- This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on the area of assignment:
Processes utility payments, deposits, permits and services.
Handles delinquent accounts and resolves customer account disputes.
Maintains customer accounts.
Secures cash, daily work, safe and vault at the end of work day.
Serves as primary contact to answer, screen, research, inform, advise, record, process, and follow-up all customer requests efficiently and expeditiously as received by phone, mail or personally from citizens, elected officials, agencies, City employees, and clients.
Identifies and addresses commercial and residential customer service problems.
Prepares reports pertinent to customer needs.
Accurately and efficiently obtains and enters customer service information into a customer information system.
Provides consultation, conflict resolution, and referrals within area of expertise.
Coordinate services provided by outside vendors, and monitors vendor performance.
Prepares reports upon request.
Establishes and maintains customer service records, creates on/off work orders and coordinates with field personnel to ensure timely completion of expected service.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Graduation from high school or possession of an acceptable equivalency diploma and two (2) years of experience in public contact, customer service relations, retail, banking, call centers, or utilities (consistent with the needs of the hiring department); or
An Associate degree or higher from an accredited college or university with major course work in business administration, public administration, public relations, or related field
CERTIFICATIONS OR LICENSES
Licenses
None.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Depending on the area of assignment:
Basic knowledge of office practices and procedures, business English, spelling, and commercial arithmetic.
Basic knowledge of or ability to learn utilities billing and records policies and procedures.
Knowledge of computers and relevant software.
Skill in use of computer terminals, printers, calculators, 10-key adding machines, scanners and imaging equipment.
Ability to prepare, file, track, monitor, and retrieve customer service records.
Ability to prepare and maintain records and reports.
Ability to effectively manage flexible work schedules.
Ability and willingness to remain flexible, positive, and productive in a changing environment.
Ability to work under pressure and maintain high level of accuracy.
Ability and willingness to work with customers on a daily basis and remain composed in stressful encounters.
Ability to use good interpersonal skills through written communications and through oral communications on the telephone and in person.
Ability to work effectively with elected officials, co-workers, charter officers, department heads, representatives of other agencies, other city employees, and the general public in a team environment.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit or stand for prolonged periods of time.
May on occasion require lifting, carrying, pushing, and/or pulling less than twenty (20) pounds without assistance.
WORK ENVIRONMENT
May be required to work and attend meetings outside regular business hours.
To be considered for this position you must take and pass the City of Gainesville:
- 10-key testing
**IF YOU HAPPEN TO FAIL YOUR TESTING, YOU MAY RETAKE THE TEST AS LONG AS IT IS BEFORE THE DEADLINE**
To schedule testing please contact CareerSource North Central Florida by emailing
*PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS*
To schedule testing please contact CareerSource North Central Florida by emailing
Assessment@careersourcencfl.com
your request. They are the test administrator and will be able to assist you with your assessments.*PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS*
This testing is done online.
Testing is due by EOD Monday 4/7/25
These are mandatory assessments and must be completed for further considered for this position.
***Test scores are good for 1 year*** If you have completed testing in the past year, please ensure your scores are attached to your application before submission!!
Note:
May Require Assessment(s).
May fill multiple positions.
May establish an eligibility list.
Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.
Equal Opportunity
The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.
Salary : $16 - $24
