Public Works Operations Administrator

Salary : Depends on Qualifications

Location : Gaithersburg, MD

Job Type : Full-Time

Job Number : FY2025-00981

Department : Public Works

Division : Public Works Administration (1311)

Opening Date : 01 / 29 / 2025

Closing Date : Continuous

FLSA : Exempt

Description

The is seeking an experienced professional for the full-time Public Works Operations Administrator position to manage and direct administrative functions of the Department's Operations Division including personnel, training, and safety. The position also assists with planning, managing, and directing Operations Division functions, programs, activities, and responsibilities which includes maintenance of streets, sidewalks, rights-of-way, municipal parks, grounds, and other public facilities / properties; landscaping and forestry development and maintenance; vehicle and equipment maintenance and repair; grass cutting, leaf collection, and snow removal; street sweeping and litter pickup; bulk collection and recycling; traffic control (painting and signage); and special event / special project support and implementation. The position supervises staff and serves as Acting Division Chief in the absence of the Public Works Operations Division Chief.

To be successful in this position, you must be well-organized, action-oriented, approachable, an effective communicator with outstanding people skills, have a strong deadline-driven results and deliverables focus, be persistent in the face of obstacles, and be able to manage competing multiple simultaneous projects. Good judgment and common sense are essential. The ideal candidate will bring a fresh perspective as well as exceptional leadership and management skills to the position, will be an excellent day-to-day administrator who can keep functions running smoothly and anticipate problems before they develop, and will excel at bringing out the best in people, recognizing and mentoring talent, and encouraging an environment of teamwork, collaboration, and partnership.

Starting salary for this position is negotiable within the anticipated target hiring range ($95,000 - $110,000) and will be offered at a level consistent with the relevant experience and qualifications of the candidate. We provide comprehensive insurance benefits (medical, dental, vision, long-term care, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work / life balance.

Job Functions

What you will do with us :

• Assist in the planning and directing of all Public Works maintenance functions and programs.
• Track and monitor Division projects; review and evaluate work products, methods, procedures, and efficiency / effectiveness of service delivery; analyze resources allocated; recommend changes and develop / plan improvement programs; provide project updates to appropriate contacts.
• Participate in the development of the annual Division operating and capital projects budgets; oversee and monitor expenditures to stay within budget parameters.
• Manage personnel administration functions of the Division including recruitment, hiring, promotions, discipline, terminations, and other personnel actions; provide leadership and mentor subordinates on developing a service-oriented staff and addressing performance deficiencies.
• Assist with review and update of the Department Career Advancement Path.
• Develop and implement individual and collective effective training programs for safety, vehicle and equipment operation, and proper work habits.
• Conduct monthly Safety Review Committee meetings.
• Investigate and respond to requests for service, inquiries, or complaints regarding Operations Division; meet with citizens or staff to resolve needs or concerns.
• Review, analyze, and evaluate Operations Division administrative issues and functions; develop and implement programs and appropriate revisions and policy / procedure changes based on analysis.
• Develop, plan, and assist with managing the snow removal and ice treatment programs.
• Provide excellent service, pursue continuous improvement, and exceed expectations.

Key responsibilities are highlighted above; please to view the classification description for the Public Works Operations Administrator position. The classification description indicates the full salary range established for a position in Grade 114 in the City's FY 2025 Schedule of Salary Ranges.

Qualifications

What you will need to be considered :

Additional Information

Interested applicants must submit the following to be considered :

Review of applications will begin immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.

This is a full-time salaried "exempt" position requiring a minimum of 40 hours per week (not eligible for overtime compensation under the provisions of the Fair Labor Standards Act and the City's personnel regulations). Core work schedule based on operational needs will be determined. Attendance at some early morning / evening public meetings or events and other work outside of regular business hours is required. The position may accommodate limited situational remote work (at the discretion of the Department Director). Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.

The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

For more information, contact Public Works Operations Division Chief Mark Scafide at or 240-805-1269. Questions regarding the online application process may be directed to the Department of Human Resources at or 301.258.6327.

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.

The City of Gaithersburg offers its full-time employees a broad range of benefits to enhance their personal and professional lives. Employees are eligible on their first day of employment (unless otherwise specified). We provide employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work / life balance.

HEALTH BENEFITS

Multi-tiered coverage options (single, single spouse, single child, single children, family)

Retirement Health Savings contribution (for non-participants in medical or dental plans)

Medical Insurance

Prescription Drug Plan

Wellness Initiatives

Dental Insurance

Use a dentist of choice or participating dentist for increased savings

Basic or Enhanced Plans offered

Vision Insurance

Use a provider of choice or participating provider for increased savings

RETIREMENT SAVINGS PLANS

401A - Employer contribution equivalent to 8% of employee's annual base salary; fully vested after 5 years

401K - Employer 3% matching contribution on the first 5% of employee's annual base salary contributed by the employee; fully vested after 5 years

401A Supplemental - Additional 5% employer contribution to eligible employees in the Public Works and Police Departments who have physically demanding jobs on a consistent basis; fully vested after 10 years

457-deferred compensation plan and Roth IRA (employee contributions only)

PAID LEAVE

Sick Leave (13 days accrued annually; unlimited accrual)

Personal Leave (28 hours granted annually)

Holidays (11 holidays observed each year)

Volunteer Service (12 hours granted annually)

Jury duty, bereavement leave, military leave (as needed)

ADDITIONAL BENEFITS

Flexible Spending Accounts

Tools to assist with paying down student loan debt and managing student loans

Employer paid Basic Life and AD&D Insurance

Long-Term Disability & Workers' Compensation Insurance

Multilingual Stipend ($2,080 per year for eligible employees, paid biweekly)

Housing Stipend (Up to $3,600 per year for eligible employees)

Tuition Assistance (Up to $5,250 per year eligible after 1 year of service)

Healthy Lifestyle Incentives

Employee Assistance Program

First-Time Homebuyer Assistance

Ongoing Training / Personal Development Programs

Credit Union

Recreation & Leisure Opportunities & Discounts

Direct Deposit (required)

Click on the link below to view general information about the benefits available.

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Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and may be used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information ("see resume" is not acceptable) may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your application?

Indicate the highest level of education obtained.

In what field of study did you obtain your college degree? (If no degree, please state "None.")

Which of the following best describes your professional work experience in delivery of public works operations, maintenance, and repair services?

How many years of administrative and managerial / supervisory experience do you have?

List any current relevant professional licenses, certificates, or credentials that you currently possess (for example, CAPM, OSHA Safety Certifications, etc.). Include the date obtained and the expiration date (if applicable). If none, please state "None."

List any relevant courses or other training that you have completed that directly relate to the requirements or functions of this position. Include date of completion.

List any relevant customized or specialty computer applications or programs (databases, software, etc.) you have used and indicate your level of expertise (Beginner, Intermediate, Advanced) with each.

Do you possess a valid driver's license?

How did you first learn about this employment opportunity?

Required Question

Salary : $95,000 - $110,000