What are the responsibilities and job description for the Payroll/Personnel Technician position at City of Gardena, CA?
Salary : $60,288.00 - $76,944.00 Annually
Location : Gardena, CA
Job Type : Full-Time
Department : Administrative Services
Opening Date : 01 / 22 / 2025
Closing Date : 2 / 19 / 2025 11 : 59 PM Pacific
Description
Under general supervision, performs technical and clerical duties requiring accuracy, speed and confidentiality in support of the City's central Payroll and Human Resource functions; prepares payroll and personnel documents in accordance with City policies.
Examples of Duties
Representative Duties
Ensures timely and accurate submittal of payroll documents to Administrative Services Department; completes personnel transactions and personal data forms in accordance with established formats and procedures; answers routine questions and assists and provides forms to employees related to personnel and payroll transactions; prepares and submits payroll certification, personnel requisitions and support documentation and leave reports such as leave without pay, temporary disability and leave accrual reports; checks daily time cards for proper coding and resolves coding problems; enters daily time records; tracks part-time work hours, adjusts and prepares accrued leave balances report; performs data queries, confers with individual employees, Human Resources and Finance staff on any questions related to the employees payroll status; may assist in preparing specialized reports and schedules required by the Finance Manager or Human Resources Officer, including Personnel Action Forms (PAFs) and budget documents related to salaries; may assist in resolving payroll problems; files and maintains a variety of records and reports related to payroll and personnel transactions; prepares memos and letters for internal and external correspondence and performs other related duties as required. May be required to work other than standard hours in order to meet deadlines.
Organizational Responsibilities
This position reports to the designated manager or department head and is responsible for confidential and non-confidential payroll and / or personnel transactions.
Typical Qualifications
Education and Experience
Graduation from high school or G.E.D. with a combination of supplemental training and / or experience equal to three (3) years of progressively responsible experience in bookkeeping, accounting, payroll or related field, or any combination of education and experience that demonstrates the skill-level required.
Skills
Ability to interpret rules and regulations related to payroll and employee pay status; to make mathematical calculations with speed and accuracy; to exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records; an understanding of the principles of payroll processing and automated payroll systems. Ability to understand and accurately compile and prepare complete reports and compose business letters; to operate a variety of office equipment including calculator and typewriter. Must have demonstrated advanced skill in the use of Microsoft Office, specifically Excel and Word.
Physical Demands and Working Conditions
In the course of work, this position requires extensive use of a computer keyboard, calculator and typewriter, and requires sitting for prolonged periods of time; also standing, kneeling, bending, twisting, reaching and grasping, and may require lifting or moving standard-size office files and boxes.
License
Have and maintain a valid Class C California Driver's License.
Supplemental Information
Testing Process :
- Minimum Qualification Screening - Pass / Fail
- Supplemental Questions - Pass / Fail
- Written Exam - 30% of total score
- Oral Interview - 70% of total score
- Testing process is subject to change
Candidates must pass all examinations to be placed on the eligible list.
Possession of minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process.
Vacation : 8 hours per month and increasing with years of service.
Holidays : 13 fixed holidays per year plus additional 20 hours of floating holiday per calendar year.
Management Leave : Sixty (60) hours per calendar year.
Sick Leave : Ten (10) hours per month, with option to convert sick leave to cash after five (5) years of service, subject to terms and conditions.
Retirement : The City offers the CalPERS 2.0% at 62 pension formula for new CalPERS members hired on or after January 1, 2013, or 2.0% at 55 pension formula for existing CalPERS member with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency.
Health Insurance : The City will pay the PPO or HMO Plan premium for a full-time employee plus one (1) dependent.
Retiree Medical : Competitive lifetime benefit upon CalPERS retirement required years of City service, subject to other terms and conditions.
Educational Reimbursement : Up to $2,500 per fiscal year for full-time permanent employees subject to course eligibility requirements.
Wellness Reimbursement : Up to $500 per fiscal year to use towards wellness-related programs and products.
Continuous Service Bonus : On each five-year anniversary of continuous satisfactory service to the City as a full-time, permanent employee.
Bilingual Bonus Pay : The city shall pay each approved full-time employee a Bilingual Bonus of thirty-one dollars ($31.00) per pay period as long as the employee remains eligible for the bonus.
Life Insurance : City-paid Group Term Life Insurance Policy at 1 1 / 2 times regular salary.
Deferred Compensation : Voluntary enrollment, no City match.
Credit Union : Savings and loan services available through South Bay Credit Union, Kinecta, and F&A Federal Credit Union.
Dp you have a Class C California Driver's License?
Do you have a High School Diploma or G.E.D.?
How many years of progressively responsible experience do you have in bookkeeping, accounting, payroll, or related field?
Please describe your experience, education, training, and skills you possess that qualify you for the Payroll / Personnel Technician position.
Please describe the types of confidential information you have handled in previous positions, and the steps you have taken to safeguard the information.
Briefly describe what area of payroll you consider your strength and what you consider your weakness.
Required Question
Salary : $60,288 - $76,944
