Payroll Specialist

Salary

$51,919.14 - $77,878.84 Annually

Location

Glendale, AZ

Job Type

Full Time

Job Number

2024-04001

Department

Budget And Finance

MUNIS- Org Description

Accounting Services

Opening Date

01/02/2025

Closing Date

1/16/2025 11:59 PM Arizona

Hours per Week

40

• Description
• Benefits
• Questions
  
  

Description

The City of Glendale's generous benefits package includes:

Leave Accruals

• Vacation: 17 days annually, up to 24 days annually based on years of service
• Holidays: 11 paid holidays per year
• Sick Leave: 14 days per year
  
  

Retirement- Arizona State Retirement System

• Mandatory employee contributions of 12.27% are matched by the City.
  
  

Medical

• Three options administered by Blue Cross Blue Shield Arizona. The city contributes $1,000 annually to Health Savings Account when high deductible health plan is selected.
• Healthcare Cost Reduction incentives up to $360/year are available to participating employees.
• Comprehensive Employee Wellness Program.
  
  

Dental

• Two options administered by Delta Dental
  
  

Vision

• Administered by United Healthcare
  
  

Life

• City paid life insurance equal to annual salary rounded to nearest thousand.
  
  

Performs a variety of technical and advanced accounting clerical duties involved in the processing of the City's payroll, to include calculating all wage assignments, reconciling payroll against submitted department timesheet data, and calculating and remitting all applicable withholding liabilities. Work also includes preparing quarterly and annual federal and state payroll reporting returns and researching all applicable federal, state and local tax laws.

Essential Functions

• Reviews timesheets for accuracy, completeness and appropriate approvals. Adjusts entries as needed to comply with MOU's and Federal regulations. Reconciles timesheets to payroll system reports.
• Reviews and analyzes payroll reports for errors. Makes adjustments as needed to resolve problems.
• Processes, reviews and corrects retroactive payments and deductions.
• Runs the general payroll ledger payroll posting process.
• Prepares and transmits files, wires and check requests for direct deposit, taxes, deferred comp, retirement plans and other payroll liabilities.
• Reconciles payroll liabilities for accuracy of deductions, payments and recording.
• Reconciles, prepares and files W-2's, 941's and related payroll tax reports to comply with federal and state tax agency requirements.
• Ensures maintenance of employee data by entering withholding data, direct deposit requests, deductions and other employee information into the payroll system.
• Assists employees with complex and sensitive questions regarding tax withholding, direct deposit, leave accruals, and other payroll-related inquiries.
• Processes the citywide biweekly payroll from timesheet data and salary records.
• Processes off-cycle checks as needed.
• Assists with special projects, system testing, etc. as needed.
• Communicates with Human Resources and other departments regarding new hire paperwork, benefits, leave accruals, and other employee-related personnel actions impacting payroll.
• Performs other related duties as assigned.
  
  

Minimum Qualifications/Special Requirements/Success Factors

Two years of college course work in business, accounting or related field plus one year of experience in payroll processing.

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.

Knowledge of

• Applicable federal and state laws and regulations pertaining to payroll administration. and tax withholding
• Principles and procedures of payroll processing, reconciling and accounting
• Customer service principles and procedures
• The various state retirement system policies and procedures, and their differences
• Principles and procedures of financial record keeping and reporting
• Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications
  
  

Ability to

• Plan and manage time effectively to meet payroll processing timelines
• Work independently in all aspects of computerized payroll processing, retroactive calculations and payments, online checks for routine corrections, and preparation of payroll reports
• Mathematically calculate payroll, employee time, retroactive payments, tax liability, deductions as necessary
• Analyze financial data, reconcile accounts, and prepare reports
• Work independently in all aspects of computerized payroll processing, retroactive calculations and payments, online checks for routine corrections, and preparation of payroll reports
• Maintain records efficiently and accurately and prepare clear and concise reports
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with other City employees.
  
  

Success Factor Classification Level - Foundational

To view the success factor definitions please click here. (If needed, click here to download PDF reader).

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Physical Requirements/Working Conditions

Office setting

Benefit information is outlined here: https://www.glendaleaz.com/cms/One.aspx?portalId=15209085&pageId=15331883

01

I verify that the information I have provided on this application is accurate, and that any answers I provide to the following questions are also reflected in the Work Experience section of my application. I understand that the responses I provide will be verified through the recruitment process and any misstatement of material facts will be grounds for disqualification from further consideration.

• Yes
• No
  

02

The Payroll Specialist position requires two (2) years of college course work in business, accounting or a related field and one (1) year of experience in full-cycle payroll processing. Any equivalent combination of experience and education which would provide the required knowledge, skills, and abilities is considered as qualifying. Do you possess at least a total of three (3) years of qualified experience or work and education combination thereof?

• Yes
• No
  

03

Please select the response that best describes your education as it relates to the Payroll Specialist position.

• Master's degree in business, accounting, or a related field.
• Six (6) years or more of college coursework in business, accounting, or a related field.
• Bachelor's degree in business, accounting, or a related field.
• Four (4) years or more of college coursework in business, accounting, or a related field.
• Three (3) years or more of college coursework in business, accounting, or a related field.
• Associate's degree in business, accounting, or a related field.
• Two (2) years or more of college coursework in business, accounting, or a related field.
• One (1) year or less of college coursework in business, accounting, or a related field
• None of the above
  
  

04

Please choose the response that most accurately represents your accounting education.

• I have an accounting degree.
• I have a bookkeeping certificate.
• I have completed coursework in accounting/bookkeeping.
• None of the above
  
  

05

How many years of experience do you have providing customer service?

• Two (2) years or more
• One (1) year
• Less than one (1) year
• I have no experience in customer service.
  
  

06

How many years of experience do you have providing computerized full-cycle payroll processing? Please reference experience that includes computations of earning, tax withholdings, and payroll deductions.

• Five (5) year or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year or no experience
  
  

07

How many years of experience do you have working in a municipal, or government, work setting?

• Five (5) years or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year
• None of the above
  
  

08

Do you have payroll experience with bargaining unit, or represented, employees whose contract details are in a MOU (memorandum of understanding)?

• Yes
• No
  

09

Do you have data entry skills?

• Yes
• No
  

10

How many years of experience do you have working in Munis accounting software?

• Five (5) years or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year
• None of the above
  
  

11

How many years of experience do you have working with UKG-Workforce Management, Telestaff or Kronos?

• Five (5) years or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year
• None of the above
  
  

Required Question