What are the responsibilities and job description for the Accounts Payable Technician position at City of Golden?
We are currently recruiting qualified applicants for Accounts Payable Technician. Come and see why the City of Golden is the place you want to be!
Why work at the City of Golden? Being a Golden employee is more than just a job, it's a lifestyle. Golden is a vibrant outdoor community making it a great place to live, work and play.
Location, location, location – Work near great restaurants and shops, hit the trails, and enjoy the outdoor scenery of Clear Creek and the foothills. Convenient commuting from all directions.
Paid time off – Paid vacation starts at 16 days (that's over 3 weeks!), plus 12 days of sick time and 12 paid holidays each year.
Great benefits – The City matches up to 8% of your retirement contributions, plus offers a full-spectrum of benefits and perks, including tuition reimbursement (check it out)!
The Accounts Payable (A/P) Technician is responsible for managing the accounts payable process, ensuring accuracy, timeliness, and compliance with City policies. This position plays a critical role in vendor management, purchase order processing, and administration of the City's purchasing card (p-card) program. The A/P Technician is also responsible for overseeing the 1099 process, ensuring compliance with IRS regulations, and supporting financial reporting and audit preparation.
- Processes accounts payable transactions from start to finish, including invoice entry, review, and payment processing.
- Reviews department-submitted invoices for accuracy, proper approvals, and compliance with City policies.
- Ensures timely approval of invoices and follows up with departments as needed.
- Routes invoices received in the Finance office or centralized inbox to the appropriate department for processing.
- Enters finance-related invoices and other invoices that do not belong to a single department, such as utility bills.
- Responds to vendor inquiries and resolves payment issues.
- Reviews and reconciles vendor statements to ensure all invoices are processed.
- Manages the annual 1099 process, ensuring compliance with IRS reporting requirements.
- Assists with year-end reporting and preparation of audit work papers.
- Sets up new vendors and maintains vendor records with appropriate documentation.
- Processes and tracks purchase orders, ensuring timely closure of POs.
- Administers the City’s p-card program, including issuing new cards, renewals, monitoring for proper approval and documentation, ensuring compliance with City policies, and responding to staff inquiries. Additionally, performs the monthly download from the credit card system to the accounting system.
- Assists departments with general purchasing-related questions but does not perform centralized procurement duties.
- Serves as backup for front desk cashiering on an as-needed basis to ensure smooth daily operations.
- Assists in cross-training for utility billing functions.
- Supports other finance team members during peak periods or staff absences.
- Maintains knowledge of financial policies and procedures to ensure accurate processing.
- Assists with process improvements related to A/P operations.
- Performs other job-related duties as assigned. This description is not a comprehensive list of all responsibilities. Work assignments and responsibilities are subject to change.
SUPERVISORY RESPONSIBILITIES
This position does not supervise other staff but collaborates with team members and provides support to ensure efficient operations.
Valid driver’s license and good driving record.
LANGUAGE SKILLS
Ability to read, interpret, and comprehend financial documents, policies, and procedures. Strong written and verbal communication skills. Excellent customer service and interpersonal skills. Ability to effectively communicate with vendors, City staff, and external stakeholders.
MATHEMATICAL SKILLS
Ability to calculate figures such as discounts, interest, and percentages. Ability to reconcile accounts and verify transaction accuracy.
REASONING ABILITY
Ability to solve practical problems and handle multiple tasks in a deadline-driven environment. Ability to interpret a variety of instructions furnished in written, oral, or diagram form.
OTHER SKILLS AND ABILITIES
- Excellent attention to detail and ability to manage multiple priorities.
- Proficiency in MS Office programs, including Excel and Word.
- Ability to work independently while also collaborating with departments and vendors.
- Professional and tactful interaction with the vendors and other stakeholders.
- Strong customer service and problem-solving skills.
MATERIALS & EQUIPMENT DIRECTLY USED
General office equipment, including a computer, telephone, copier, and printer.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Primarily an office environment. The noise level in the work environment is usually moderate and typical of an office setting.
Salary : $24 - $29
