What are the responsibilities and job description for the Municipal Court Clerk position at City of Grand Prairie?
JOB
Under general supervision of the Municipal Court Supervisors, creates, organizes, and maintains all necessary databases and paperwork for the complaints handled by the City of Grand Prairie Municipal Court. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.
EXAMPLE OF DUTIES
Provides customer service at Court Clerk’s window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes. Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits. Performs court collections duties including but not limited to: processing extensions as prescribed by the Municipal Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required. Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file. Prepares arrest warrants, prints complaints, and signs and prepares files for Judge’s signature. Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statuses and issues subpoenas and witness notifications. Answer telephone and screen calls; relay messages and instructions; posts and maintain records; receive and deliver mail; read documents and computer screens; communicate effectively with the public via correspondence, telephone and in person; perform clerical duties, filing, typing, faxing, imaging, etc.Researches special projects and implements into court’s daily routine for items such as City Ordinances that affect various department citations and resulting court processes.Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed.Issues Failure to Appear and Violate Promise to Appear citations. Notifies defendants by mail of activated warrants and writs of arrest. Prepares check requests for Finance Department and mails copies of paperwork to interested parties.
Under general supervision of the Municipal Court Supervisors, creates, organizes, and maintains all necessary databases and paperwork for the complaints handled by the City of Grand Prairie Municipal Court. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.
EXAMPLE OF DUTIES
Provides customer service at Court Clerk’s window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes. Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits. Performs court collections duties including but not limited to: processing extensions as prescribed by the Municipal Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required. Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file. Prepares arrest warrants, prints complaints, and signs and prepares files for Judge’s signature. Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statuses and issues subpoenas and witness notifications. Answer telephone and screen calls; relay messages and instructions; posts and maintain records; receive and deliver mail; read documents and computer screens; communicate effectively with the public via correspondence, telephone and in person; perform clerical duties, filing, typing, faxing, imaging, etc.Researches special projects and implements into court’s daily routine for items such as City Ordinances that affect various department citations and resulting court processes.Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed.Issues Failure to Appear and Violate Promise to Appear citations. Notifies defendants by mail of activated warrants and writs of arrest. Prepares check requests for Finance Department and mails copies of paperwork to interested parties.
