What are the responsibilities and job description for the Payroll Specialist position at City of Great Falls, MT?

Salary : $58,284.00 - $68,569.00 Annually

Location : Great Falls MT, MT

Job Type : Regular Full Time

Job Number : 24-00134

Department : Human Resources

Opening Date : 12 / 09 / 2024

Closing Date : Continuous

Union Classification : Non-Union

Nature of Work

Advanced technical responsibility for performing cyclical payroll function and maintaining the employee database regarding salary and pay. Performs other payroll related financial transactions to include quarterly federal and state payroll, unemployment and union related reporting. Applies technical payroll expertise in day-to-day payroll operations for City employees. Work is performed under the general direction of the Human Resources Director.

Essential Functions of Work

Prepares, maintains and processes biweekly payroll for City employees. Data may include employees' hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholdings.
Ensures accurate and timely processing of payroll and all financial reporting requirements.
Serves as a primary resource regarding payroll policies and procedures. Answers questions and provides payroll information to appropriate individuals.
Possesses the highest degree of integrity and confidentiality.
Performs closing tasks for various payroll periods including bi-weekly, monthly, quarterly and annually : files quarterly tax reports (941 and UI) and year-end processing of employee W-2's.
Calculates, maintains, balances and reconciles deductions and benefits for group health insurance, life, deferred compensation (457 plans), union pension benefits, retirement programs (MPERA, PORS and FURS), cafeteria plan, etc.
Reconciles earnings and deductions totals, calculates and prepares general ledger entries. Inspects automated system output such as registers and standard reports, determining and correcting out-of-balance conditions.
Performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and entering payroll deductions, retro calculations, manual checks, calculating termination pay and withholdings, maintaining leave (sick, vacation and comp) accruals and ensuring proper authorizations are in place.
Processes and enters payroll changes to the employee master files.
Processes, calculates, and remits garnishments and levies to appropriate federal and state agencies.
Compiles payroll related information for inclusion in financial statements.
Assists in the annual audit. Provides information to auditors as needed. Prepares special reports for auditors and management as needed.
Participates with union pension audits and completes internal self-audits of payroll data.
Other duties as assigned

Education and Experience

Education and experience equivalent to an associate's degree in Accounting, Business Administration or a related field,

Five years of experience in para-professional accounting / payroll,

Or, any combination of the above,

APA Fundamental Payroll Certification is preferred.

NECESSARY SPECIAL QUALIFICATIONS

Ability to be bondable and insurable.

Candidate must possess or have the ability to obtain a valid Montana driver's license.

Requirements of Work

Extensive knowledge of payroll processing, reporting, accounting and bookkeeping principles and practices.

Substantial knowledge of the principles, practices and standards of government accounting.

Substantial knowledge of the City's payroll and accounting software (Tyler Technologies New Work) including interaction between sub-systems.

Substantial knowledge of benefits, collective bargaining agreements, federal and state regulations.

Must be proficient in all aspects of payroll, taxation and tax reporting.

Possess or ability to obtain APA Fundamentals of Payroll Certification within 12 months of hire.

Ability to establish and maintain effective working relationships with peers, supervisors, elected officials and external related representatives (union pensions).

CORE COMPETENCIES

Highest degree of ethics and integrity

Highest degree of confidentiality

Accuracy with attention to detail

Team member focusing on the team versus individual

Timeliness as subject to hard deadlines

SUPERVISORY RESPONSIBILITY

This position does not supervise staff.

WORK ENVIRONMENT

Work is performed primarily in an office environment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, twist, reach, ride and perform similar body movements. Must have the ability to perform light physical work and to frequently lift and carry up to 25 pounds at a time; the possession of hand / eye coordination sufficient to operate a personal computer, office equipment and a motor vehicle; the ability to talkand hear in person or by telephone; and the ability to see and read instructions and reports.

EXPECTED HOURS OF WORK

The work schedule is a 40-hour workweek, Sunday through Saturday. Work is typically performed Monday through Friday. This position is a non-exempt and eligible for overtime. Any overtime must be authorized prior to working.

TRAVEL

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.

Full-time Employee Benefits

The City of Great Falls offers a complete benefits package to our full-time employee including medical, dental, and vision insurance, retirement / pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time non-union employees. Union employees receive longevity pay. Optional plans are available for employees, flexible spending account, and 457 deferred compensation accounts.

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Salary : $58,284 - $68,569

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