Payroll Specialist

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning 90 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

As a Payroll Specialist you will work with others in the Payroll Department to ensure the accurate and timely processing of the Companies’ various payrolls in accordance with governmental regulations, company policies and individual compensation agreements

The Payroll Department is responsible for processing biweekly payroll and monthly commission payroll for approximately 1,600 employees located in more than 100 offices and remote locations across the U.S. and Canada. The position is responsible for assuring the accurate and timely processing of the various payrolls, the calculation of tax withholdings, taxed and tax-free or tax deferred deductions, assuring payroll compliance with all applicable federal, state and local agencies, maintaining vacation and sick leave accruals, and processing garnishments. This position must have the ability to be productive in a high-stress environment and meet stringent production deadlines. 

Qualifications:

•Associate degree in Business, Accounting, Human Resource Management or related field, 1-2 years related experience, or equivalent combination of education and work experience.  Previous payroll experience preferred.

•Experience in a computer-driven payroll environment, including systems and processes related to payroll processing. Prior experience with Workday, ADP, and/or Xtiva is preferred but not required. 

•Proficient in a variety of software programs, including Microsoft Office 365, Word, and Power Point.  Strong proficiency in Excel, including pivot tables and VLOOKUP functions 

•Ability to handle sensitive and confidential information appropriately and professionally 

•Understanding of federal and state regulations and filing requirements related to salaries, wages, taxes, benefits, and other payroll related matters for various states.  

•Strong organizational skills and attention to detail. 

•Excellent verbal and written communication skills

•Ability to work effectively and form positive relationships with colleagues in external departments (e.g., HC, Finance, and IT) and with vendors.  Excellent interpersonal skills.

•Ability to maintain regular, predictable attendance.

•Ability to operate under stressful, time-sensitive deadlines

•Ability to work overtime when needed

Principal Duties:

•Processing of company payrolls (bi-weekly, monthly, and bonus)

•Understanding and following payroll procedures and payroll related forms

•Liaising with staff and management on payroll related queries

•Research and respond to emails in a timely manner.

•Resolves payroll discrepancies in a timely manner.  

•Maintaining leave, overtime, and other required reports

•Maintain excel workbooks with commission information and various compensation related calculations.

•Payroll reporting to meet internal and statutory obligations

•Calculation and processing of termination payments

•Work with third-party vendors to ensure accurate posting and processing of employee withholding taxes

•Process information on various benefit websites to submit information (i.e. HSA, 401k)

•Processing increases and retroactive changes to compensation and benefits. 

•Reconciling payroll related GL accounts

•Assisting with quarterly and year-end processes

•Assisting during various audits such as retirement plan and company financial audits

•Trains new employees and management on time and attendance system

•Maintains employee confidence and protects payroll operations by keeping information confidential 

•Contributes to team effort by accomplishing related tasks as needed 

•Perform any other duties as assigned

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to: 

•Medical, dental and vision

•Company 401(k)and ESOP contribution

•Generous sick, vacation, and maternity/parental leave

•Paid holidays

•Professional development opportunities

•Tuition reimbursement ($15,000 lifetime cap)

•Discounted personal insurance including home, auto and recreational vehicles

•Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work!

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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