Essential Functions | % of Time | - Support Maintaining Position Classifications: Routinely review new and current job descriptions while working with departments to ensure correct and complete information. As needed, interview and survey employees and managers to gather and document job, organizational, and occupational information including duties, responsibilities, and skills required by each job. Ensure the job description databases are updated (e.g., PayFactors, HR, and City shared drives) and communicated to the Employment team for updating in the applicant tracking system in a timely manner. Provide biweekly status report on updated and outstanding job descriptions. Determine and ensure appropriate FLSA classification and placement within the City's organization structure based upon application of job evaluation criteria. Assist in the preparation, coordination, and execution of Compensation Committee meetings. Review and update pay grade assignments, pay structures, position listings, and various other position details across HR systems as appropriate.
| 25% | - Process Payroll Information: Process payroll changes, new hire entries, and terminations on a bi-weekly basis, ensuring accuracy, policy compliance, and timely completion. Generate appropriate forms and supporting documents for payroll entries and route accordingly. Calculate and enter retro-payments as necessary. Monitor and track various pay incentive programs (e.g., departmental certification incentives, longevity bonuses, etc.). Administer the tuition reimbursement program and calculate reimbursement amounts for approved coursework. Work with managers and employees to obtain complete and accurate supporting documentation for all payroll entries (e.g., payroll/personnel forms, social security cards, driver’s licenses, etc.). Audit system records, entries, and reports to ensure accurate data. Proactively keep the Compensation Manager and Chief Human Resources Officer apprised of employee pay issues that may arise and work to resolve issues efficiently.
| 20% | - Perform Market Pricing & Analyses: Provide technical and analytical support related to the development, design, and maintenance of compensation programs and systems. Support process of annual salary administration programs, including salary structure creation, maintenance and development of incentive or salary increase budgets. Assist with the development and execution of the City’s custom market salary study to ensure external market competitiveness. Assist in identifying benchmark jobs, preparing survey materials, and maintaining survey related data. Use spreadsheet data analysis techniques to asses results and market trends. Formulate salary structure and pay adjustment recommendations based upon analysis of survey data and results. Perform internal pay equity analysis and recommend changes as appropriate. Support the analysis of cost projections for proposed changes. As needed, review and recommend salary offers for new hires in coordination with the Compensation Manager, Chief Human Resources Officer, and hiring departments.
| 20% | - Ensure Position Control: Add and close out positions across HR systems in support of organizational changes. Track and reconcile filled and vacant position counts on a biweekly payroll basis to ensure departments adhere to budgeted position authorizations. Assist in generating authorized staffing reports and various other related reports for review by City management. Support the maintenance and revision of all City organizational charts.
| 15% | - Support Performance Management Processes: Support the annual employee performance evaluation process to include creating, updating, and maintaining evaluation materials. Communicate processes, timelines, and evaluation criteria with department managers and applicable representatives. Assist in coordinating and/or providing training for appraisers. Provide technical assistance to managers throughout the evaluation process in the completion of reviews and goal tracking. Query and compile reports of performance statistics as needed. Create pay related forms as applicable. Recommend improvements to performance management system and materials.
| 10% | - Provide General HR Support: Update and maintain licenses and certifications in the learning management system (LMS) and provide backup support to the HR team on the LMS. Assist in tracking and reporting HR statistics and metrics (e.g., turnover rates, demographic data, succession planning, etc.) and prepare related reports. Routinely query employee and account data, utilizing current reports as well as building new reports. Utilizing the payroll reporting system, routinely query employee and account data, utilizing current reports as well as building new reports as requested. As needed, assist in conducting exit interviews by contacting separating employees, scheduling exit interviews, and documenting information. Provide general research, writing, and editorial support as assigned. Complete financial verifications of employment and other federal forms requested by employees. Assist in updating policies, guides, and manuals as assigned. Participate in developing and delivering various training topics (e.g., FLSA compliance, timekeeping, training and development, performance management, etc.). Provide backup coverage to the front-desk to include providing customer service to employees and applicants via walk-in inquiries or answering the main phone line, etc.
| 10% |
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