Court Clerk

Job Details

Description

JOB TITLE: Court Clerk

DEPARTMENT: Administrative Services

SUPERVISOR: Court Administrator

SALARY RANGE: $23.32 - $31.79 per hour

ANTICIPATED HIRING RANGE: $23.32 - $27.56 per hour Commensurate to experience.

This is a Non-Exempt/hourly position

BENEFITS: Health insurance, dental insurance, vision insurance, Life and AD&D insurance, disability insurance, retirement plans with matching, employee assistance programs, education reimbursement, recreation reimbursement program, vacation accrual, sick leave and 11 paid holidays.

SCHEDULE/REMOTE/HYBRID: This position may involve working a variety of schedules, including evenings. Remote and/or hybrid schedules are not available. However, flexible scheduling may be discussed upon hire and supervisor approval.

RELOCATION: This position is located in Greenwood Village, Colorado. Relocation assistance is not provided.

REQUIREMENTS: Two years of increasingly responsible experience in a municipal, county, district, or state court or legal experience, including experience working on a computerized records system including data input and maintenance. Equivalent to the completion of the twelfth grade. Supplemental college level course work in criminal justice, court reporting, or a related field is desirable. Must be able to pass a fingerprint check through CBI/FBI to maintain clearance and compliance with the Criminal Justice Information Securities Act (CJIS).

Accepting applications until 2:00 pm, Friday, April 18, 2025, or when the position is filled.

To apply, click the "APPLY NOW" button.

The City of Greenwood Village welcomes your application for the Court Clerk position within our Administrative Services Department. The purpose of this front line, customer service-oriented position is to meet the needs and requests of internal and external customers through the accurate and timely processing of information related to municipal court operations.

As a municipal organization, Greenwood Village is a provider of emergency services. Some emergency situations, including weather-related emergencies, may necessitate Greenwood Village employees to assist in areas of work that may not be directly related to the employee’s specific job function, but which will be within the physical capabilities, training, and skills of the employee.

Distinguishing Characteristics: The purpose of this front line, customer service-oriented position is to meet the needs and requests of internal and external customers through the accurate and timely processing of information related to municipal court operations.

Essential Functions

• Administrative Support
• Answers incoming calls; provides information regarding municipal court operational policies and procedures; routes calls.
• Establishes and maintains files and computer records on all court matters; ensures completeness and accuracy of ticket information; runs reports, including motor vehicle and criminal history reports.
• Receives and processes payments for fines, fees, bonds restitution, jury deposits, copy requests, bond forfeitures, and other court receipts; enters payment information into computer and paper files; verifies correct information, including fine amount and points assessed; balances cash drawer daily; prepares daily cash reports.
• Uses computer to query the Colorado Crime Information Center (CCIC) for criminal histories, warrant information, and interagency communication.
• Processes case dispositions; sends motor vehicle disposition reports; logs, enters, retrieves, processes, cancels, and/or reconciles outstanding judgment warrants, providing appropriate clearances to the Department of Motor Vehicles.
• Enters municipal bench warrants into the CCIC; files warrants; updates system records to reflect warrants cleared through payments, court appearances or arrests; works closely with the Police Department to monitor status of outstanding warrants.
• Prepares and processes bonding documents and bond forfeitures.
• Monitors community service completions sends reminder letters or schedules show cause hearings.
• Coordinates defensive driving and Life Skills class schedules with the Police Department; tracks and records all class completions.
• Prepares correspondence; composes and types letters to ensure proper communication between defendants, attorneys, and other courts; processes timely notices for arraignments, trails, and hearings.
• Coordinates with city prosecutor; prepares and sends subpoenas, as needed.
• Processes bench warrants, failure to appear notices, show cause notices, or other delinquent notices.
• Processes bonds, court mittimuses, and proper releases.
• Contacts jails on prisoner status; coordinates video arraignments.
• Court Hearing Support
• Prepares court arraignment and trial dockets; ensures files are complete.
• Prepares courtroom for court sessions; serves as clerk for the Judge on the bench providing necessary support and resources; operates digital recording equipment to create required audio recordings; opens court sessions; records all dispositions; creates fine and or order sheets; enters data real-time into computer system.
• Provides assistance to defendants, attorneys, and the public to assist through the court process.
• Determines and records trial dates, guided by the 90-day speedy trial rule, the type of trial, the number of witnesses, the length of the trial, and officer availability; issues fine slips, expungement orders, and bond and jury refund orders; monitors all court proceedings in compliance with state and local laws and rules.
• Assists with jury selection for trial sessions; ensures all trails are properly recorded and are in compliance with State and local laws and rules.
• Miscellaneous Duties
• Performs a variety of clerical support functions in the court, including bonding defendants, processing warrant cancellations, paying jurors, and completing vouchers for fine refunds.
• Provides back-up support to other Administrative Services staff.
• Provides coverage for City information desk.
• Performs related duties and responsibilities as required.
  
  

Position Requirements

Knowledge, Skills and Abilities:

• Modern office procedures, methods and equipment including a computer and basic software.
• Methods and procedures of data entry.
• Basic business letter writing techniques.
• Basic principles and procedures of filing and record keeping. English usage, spelling, grammar and punctuation.
• Knowledge of court rules and procedures, State laws, City Code, and legal terminology.
• Perform a variety of administrative and clerical work.
• Operate and use modern office equipment including a computer to perform data entry and retrieval quickly and accurately.
• Type at a speed necessary for successful job performance.
• Communicate clearly and concisely, both orally and in writing.
• Maintain confidentiality and adhere to strict CJIS requirements.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Meet the physical requirements of the position including frequently sitting at computer for several hours; walking or standing for brief periods of time; talking to and hearing customers on telephone and in person; using hands to finger through files and control objects; reaching with hands and arms; and stooping, bending and kneeling.
• Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.
  
  

Experience And Training

Experience: Two years of increasingly responsible experience in a municipal, county, district, or state court or legal experience, including experience working on a computerized records system including data input and maintenance.

Training: Equivalent to the completion of the twelfth grade. Supplemental college level course work in criminal justice, court reporting, or a related field is desirable.

Special Requirements: Must be able to pass a fingerprint check through CBI/FBI to maintain clearance and compliance with the Criminal Justice Information Securities Act (CJIS).

Licenses Or Certificates

Possession of, or ability to obtain, an appropriate, valid driver’s license and a driving record satisfactory to obtain coverage by the City’s insurance carrier.

Click here to view the full Court Clerk Job Description

Equipment Utilized

Standard office equipment, including computers with a variety of software programs; digital record equipment.

Contact With Others

Regular contact outside own department and/or outside the organization requiring tact to avoid friction.

Supervisory Requirements

Receives general supervision from the Court Administrator. Exercises no supervision.

The City of Greenwood Village is dedicated to the principles of the Equal Employment Opportunity Act and prohibits unlawful discrimination against applicants based on race, color, religion, sex, national origin, age over 40, physical or mental disability, veteran status, genetic information, sexual orientation or gender identity.