What are the responsibilities and job description for the Procurement Agent position at City of High Point, NC?
Salary : Depends on Qualifications
Location : High Point, NC 27260
Job Type : Full-Time
Job Number : 7069
Department : Financial Services Administration
Opening Date : 09 / 16 / 2024
Closing Date : Continuous
Job Description
Performs difficult clerical and responsible technical work involving the procurement of goods, services, and the maintenance of related records; does related work as required.
Work is performed under the general supervision of the Purchasing Manager.
Essential Tasks
- Purchase goods and services needed by the City of High Point
- Utilize current policies and procedures and general statutes to develop and organize all phases to procure goods and services
- Process informal bids including writing and reviewing specification, working with departments, posting bid to website, submitting bid to potential vendors, reviewing bid, awarding bid, and completing the bid file
- Process formal bids which involve more complex bidding rules and regulations for goods and services that include construction contracts such as roads, water / sewer, buildings, security systems, architectural / engineering services and other service contracts. Process includes writing and reviewing specification, working with departments, posting bid to website, submitting bid to potential vendors, advertising, pre-bid meetings, reviewing bid, awarding bid, preparing documents for City Council approval (if necessary) and completing contracts and completing the bid file
- Maintain paper and electronic bids received for auditor or public review
- Perform pre-bid meetings and bid openings as necessary
- Assist Purchasing Manager with RFQ's (Request for Qualifications) when necessary
- Process RFP's (Request for Proposals) for goods and services
- Assist with processing of annual contracts for goods and services including re-bidding if necessary, submitting renewal letters at contract end and renewal, distributing completed contracts to vendors and end user updating annual contracts database
- Coordinate and administer the procurement card program. Ensure that enrollment forms and employee agreements are completed correctly and filed appropriately; authorize and issue procurement cards, and maintain authorization files for procurement cards
- Perform monthly procurement card statement audit
- Process city employee's procurement card requests, maintain BOA Works procurement card profiles account, and monthly reporting
- Provide ERP Technical Assistance including data entry, inquiries, running reports, etc.
Qualifications
Preferred Skills
Physical Requirements
Hearing / Speaking - Expressing and / or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens, and applicants.
Visual Abilities - the ability to perceive via eyesight is required for this position :
Physical Strength - degree of physical demands typically associated with this position include :
Exerting up to 50 pounds of force occasionally; and / or
Reaching - Extending the hand(s) or arm(s) in any direction.
Mental Activity / Requirements
Reasoning :
Mathematics Ability :
Language Ability :
Soft Skills :
Environmental Conditions
Physical Surroundings :
Hazards :
Machinery / Tools / Work Aids / Other Equipment :
Our Commitments
The City of High Point is committed to be an Equal Opportunity Employer which celebrates diversity and seeks to attract and retain the best qualified partners in service to the Citizens of the City of High Point. The City of High Point is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law.
The City of High Point is committed to classifying and compensating its employees fairly and equitably for the work they do weighed with both the internal capabilities and the external market. While the job description is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.
The City of High Point is committed to providing a safe, comfortable working environment to all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a physical to determine whether they will be able to safely complete the essential functions of the job with or without a reasonable accommodation (b.) a drug screening, in accordance with the City's drug and alcohol policy and (c.) a background screening to determine whether there is any current, pending or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. Successful results from all three of these conditions will result in an offer of employment.
City of High Point - Benefits Overview Statement
The City of High Point offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.
Access the following link to view City of High Point Benefits and links to Benefit sites :
Benefits Overview
The Benefits Handbook provides a summary of benefits for City of High Point Employees. Benefits Booklet =
By completing these supplemental questions, you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. "See resume" is not an acceptable answer to any question. Resumes may be uploaded as a supplement to the online application. Resumes are not accepted in lieu of application and / or the Work History section.Yes, I understand and agree, No, I do not agree.
Do you have an Associate's degree or higher in Business, or a closely related field from an accredited college or university OR a HIgh School Diploma / GED with at least three years of local government bidding experience?
Do you have a CLGPO or other public procurement Certification?
If you answered "other" to the question above, please list your certification.
Select the Box that best describes how many years of professional level experience you have in Purchasing / Procurement.
Select the Box that best describes how many years of professional level experience you have working with preparing public construction, goods, and services bid documents..
Please note the dates and employers where you received this experience.
Select the Box that best describes how many years of professional level experience you have in working with Contract Agreements.
Please indicate the areas below in which you have experience in a public Procurement and / or contracting.
Are you comfortable working with computer software and applications? If so, please list the software and how many years of experience with each.
Please list any software you are familiar with and how many years of experience.
Required Question
