Procurement Agent

• Purchase goods and services needed by the City of High Point
• Utilize current policies and procedures and general statutes to develop and organize all phases to procure goods and services
• Process informal bids including writing and reviewing specification, working with departments, posting bid to website, submitting bid to potential vendors, reviewing bid, awarding bid, and completing the bid file
• Process formal bids which involve more complex bidding rules and regulations for goods and services that include construction contracts such as roads, water/sewer, buildings, security systems, architectural/engineering services and other service contracts.  Process includes writing and reviewing specification, working with departments, posting bid to website, submitting bid to potential vendors, advertising, pre-bid meetings, reviewing bid, awarding bid, preparing documents for City Council approval (if necessary) and completing contracts and completing the bid file
• Maintain paper and electronic bids received for auditor or public review
• Perform pre-bid meetings and bid openings as necessary
• Assist Purchasing Manager with RFQ’s (Request for Qualifications) when necessary
• Process RFP’s (Request for Proposals) for goods and services
• Assist with processing of annual contracts for goods and services including re-bidding if necessary, submitting renewal letters at contract end and renewal, distributing completed contracts to vendors and end user updating annual contracts database
• Coordinate and administer the procurement card program.  Ensure that enrollment forms and employee agreements are completed correctly and filed appropriately; authorize and issue procurement cards, and maintain authorization files for procurement cards
• Perform monthly procurement card statement audit
• Process city employee’s procurement card requests, maintain BOA Works procurement card profiles account, and monthly reporting
• Provide ERP Technical Assistance including data entry, inquiries, running reports, etc.

• Associate’s degree 
• OR High School Diploma/GED with CLGPO and a minimum 3 years of local government bid experience
• Valid North Carolina driver's license 
• Working knowledge of the formal bid process, including construction projects
• Ability to establish and maintain effective work relationships with the public, vendors, management staff, government officials, and employees
• Knowledge of basic office practices and procedures, including typing, filing, and the operation of basic office equipment.  
• Effective communication skills with the ability to communicate and present ideas both verbally and in writing

• Understanding of North Carolina General Statutes, state and local government purchasing practices, and policy governing the purchasing of goods and services
• Knowledge of current principles, practices, and trends, in purchasing administration
• Experience administering a government procurement card program
• Working knowledge of accounting and finance in relation to procurement and purchasing
• Prior experience developing bid specifications and evaluating bids
• Ability to interpret and explain intricate laws and procedures relating to the procurement and purchasing process

Physical Requirements

Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens, and applicants.

Visual Abilities – the ability to perceive via eyesight is required for this position:

• Acuity, far – clarity of vision at 20 feet or more. Must be able to see from a distance when administering and observing employment tests, operating a motor vehicle, or addressing an audience.
• Acuity, near – clarity of vision at 20 inches or less. Must be able to see work-related business documents close at hand.
• Depth perception – Three-dimensional vision and the ability to judge distance and space relationships.
• Field of Vision – the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area.
• Accommodation – Must be able to adjust the eye lens to glance quickly.

Physical Strength – degree of physical demands typically associated with this position include:

• Light Work
  1. Exerting up to 50 pounds of force occasionally; and/or
  2. Exerting up to 10 pounds of force frequently; and
  3. A negligible amount of force constantly to handle or move materials related to the position.
• Type of Physical Demands
  1. Reaching - Extending the hand(s) or arm(s) in any direction.
  2. Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s).
  3. Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm.

Mental Activity/Requirements

Reasoning:

Mathematics Ability:

Language Ability:

Soft Skills:

• Must possess strong communication skills (verbal and written); should be comfortable working with any level of employee or manager. 
• Ability to work well with others.

Environmental Conditions

Physical Surroundings:

Hazards:

Machinery/Tools/Work Aids/Other Equipment:

Our Commitments

The City of High Point is committed to be an Equal Opportunity Employer which celebrates diversity and seeks to attract and retain the best qualified partners in service to the Citizens of the City of High Point. The City of High Point is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law.

The City of High Point is committed to classifying and compensating its employees fairly and equitably for the work they do weighed with both the internal capabilities and the external market. While the job description is not intended to and does not create a contract of employment, we are excited to use this “living document” as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.

The City of High Point is committed to providing a safe, comfortable working environment to all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a physical to determine whether they will be able to safely complete the essential functions of the job with or without a reasonable accommodation (b.) a drug screening, in accordance with the City’s drug and alcohol policy and (c.) a background screening to determine whether there is any current, pending or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. Successful results from all three of these conditions will result in an offer of employment.

Salary : $49,325