What are the responsibilities and job description for the Internship - Administration Intern position at City of Hillsboro?
Process & Timeline
Applications will be accepted until 11:59 PM, March 31, 2025
April - May: Application Review & Selection Process
Internship start date is Monday, June 16, 2025
Internship end date is Friday, August 22, 2025
Compensation — Varies based on education level
Enrolled in High School: $17.59
Enrolled as a freshman or sophomore in a college or university: $19.00/hour
Enrolled as a junior or senior in a college or university: $20.55/hour
Enrolled in a graduate program: $24.04/hour
The Ideal Candidate:
The principal function of this class is to provide a learning opportunity to students interested in working in a public service field. This position can include analytical and administrative services in support of department and city-wide programs and projects related to a student's area of study. Incumbents, as assigned by position and supervisor may be responsible for performing project research and recommendations; preparing information and/or supporting documents for meetings or projects; maintaining databases; providing technical assistance; participating in community outreach; and facilitating internal and/or external customer service. This position will perform work under the supervision and direction of an assigned supervisor.
Preference may be given to students currently enrolled at Portland Community College in the Future Connect program.
LICENSING/CERTIFICATIONS:
Depending on assignment, some positions may require:
Applications will be accepted until 11:59 PM, March 31, 2025
April - May: Application Review & Selection Process
Internship start date is Monday, June 16, 2025
Internship end date is Friday, August 22, 2025
Compensation — Varies based on education level
Enrolled in High School: $17.59
Enrolled as a freshman or sophomore in a college or university: $19.00/hour
Enrolled as a junior or senior in a college or university: $20.55/hour
Enrolled in a graduate program: $24.04/hour
The Ideal Candidate:
- Possesses strong listening and communication skills.
- Be able to communicate positively and professionally.
- Be able to carry out tasks independently.
- Be flexible in taking on a range of assignments and interested in learning new things.
- Have an interest in administration and/or process improvement
The principal function of this class is to provide a learning opportunity to students interested in working in a public service field. This position can include analytical and administrative services in support of department and city-wide programs and projects related to a student's area of study. Incumbents, as assigned by position and supervisor may be responsible for performing project research and recommendations; preparing information and/or supporting documents for meetings or projects; maintaining databases; providing technical assistance; participating in community outreach; and facilitating internal and/or external customer service. This position will perform work under the supervision and direction of an assigned supervisor.
- Assistance with consolidating Department-wide policies and procedures;
- Assistance in scoping next phase of Department Strategic Plan;
- Assistance in integrating other Department's permits into permit center;
- Exposure to general office duties such as answering phones, assisting in-person customers, filing, etc.
- Receives and responds to assigned internal and external customer inquiries and information requests. Researches, analyzes, troubleshoots, and provides information and support related to functional area of assignment under close supervision of an assigned supervisor.
- Researches and analyzes data, information records and/or trends; prepares and completes reports, surveys; provides recommendations for improved processes and procedures.
- Assists in implementing and administering special department projects, such as preparation of reports, performing project research and management, and project or program development.
- Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
- Attends meetings, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas
- Performs other duties of a similar nature and level as assigned, including the ability to meet staff off-site at public locations (i.e. coffee shop, other City sites) for one-on-one meetings.
Preference may be given to students currently enrolled at Portland Community College in the Future Connect program.
LICENSING/CERTIFICATIONS:
Depending on assignment, some positions may require:
- Possession of a valid State Driver's License and safe driving record.
Bilingual incentive pay available
Preference may be given to candidates who are bilingual in Spanish/English. Employees who can demonstrate the ability to speak Spanish, or any language spoken by over ten percent (10%) of City residents as documented by the most recent U.S. Census, at a proficiency level determined by a fluency test administered by the City, will receive a monthly premium of three percent (3%) of their regular base pay.
CITY OF HILLSBORO'S CORE VALUES:
Employees at the City of Hillsboro are expected to exemplify the behaviors set forth in our Core Values as follows:
Incumbents may be subjected to travel.
Preference may be given to candidates who are bilingual in Spanish/English. Employees who can demonstrate the ability to speak Spanish, or any language spoken by over ten percent (10%) of City residents as documented by the most recent U.S. Census, at a proficiency level determined by a fluency test administered by the City, will receive a monthly premium of three percent (3%) of their regular base pay.
CITY OF HILLSBORO'S CORE VALUES:
Employees at the City of Hillsboro are expected to exemplify the behaviors set forth in our Core Values as follows:
- Excellence in Public Service
- Respect for Diverse Voices and Ideas
- Responsiveness in Customer Service
- Tradition of Reliability
- Stewardship of the Public Trust
- Leadership with Ethics and Integrity
- Culture of Teamwork and Communication
- Emphasis on Innovation
Incumbents may be subjected to travel.
Salary : $18 - $24
