What are the responsibilities and job description for the Payroll Specialist- Office of the City Treasurer position at City of Holyoke MA?
JOB POSTING - Payroll Specialist - Office of the City Treasurer
Posted Internally Mar 5, 2025 - Mar 12, 2025 Posted Externally Mar 13, 2025 - Mar 27, 2025 *To be posted internally for seven (7) working days in accordance with NAGE. (March 5,2025 - March 12, 2025)
Position Summary:
Under the general supervision of the City Treasurer, performs accounting functions related to the tax title process, cash and investment reconciliation, and detailed tax title settlement reports, accounts payable and payroll functions.
Essential Functions:
- Performs work involving payroll, accounts payable, and/or delinquent tax accounts.
- Assist with the application and administration of the MUNIS software, including communicating with the MUNIS vendor.
- Processes banking transactions including transfers, uploading positive pay files and issuing checks.
- Maintain accurate records of bank accounts on a monthly basis, including payroll, ACH payments, advanced tax title payments, unpaid taxes, special assessments, and unclaimed funds.
- Assist in the receipt of monies including monies that by statute or city ordinance are paid to the Treasurer.
- Receives and scans external communications and distributes to appropriate departments.
- Receive postponed and delinquent tax payments for the city.
- Assist with record retention, destruction, and the transfer of records to storage. *Other duties may be required and assigned. The essential functions or duties listed above are intended only as examples of the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Knowledge, skills, and abilities required:
- Ability to process work efficiently and accurately and pay close attention to detail
Knowledge of bookkeeping and accounting practices and procedures Knowledge of banking terminology and cash handling
- Ability to communicate effectively with other departments, title companies, financial institutions, mortgage companies, attorneys, and the public.
- Must be proficient with MS Office Suite, especially Excel
Knowledge, skills, and abilities preferred:
- Knowledge of accounts payable, payroll, and/or MUNIS preferred.
- Knowledge of Google Suite
- Bilingual preferred.
Education, certification, licensure, or other similar requirements:
High school graduate or GED required.
Three (3) years of work experience in bookkeeping, accounting or payroll processing preferred.
Supervision:
Work is performed under the administrative direction of the City Treasurer.
Fair Labor Standards Act (FLSA) status: Non-Exempt
Hours: Full Time, 35 Hours per week, Monday-Friday, 8:30 a.m. to 4:30 p.m.
Pay rate: NAGE; Grade 10-20; $22.84-$24.34 per hour, paid biweekly
Employee Benefits: Health, Dental, Life Insurance, Optional Vision, Flexible Spending Account (FSA)
Please send a letter of interest and your resume to personnel@holyoke.org or apply on really.com
The City of Holyoke is an equal opportunity employer and does not discriminate because of age, ancestry, color, creed, disability, ethnicity, family status, gender, genetic information, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other legally protected category. Bilingual applicants are especially encouraged to apply.
Job Type: Full-time
Pay: $22.84 - $24.34 per hour
Expected hours: 35 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Holyoke, MA 01040 (Required)
Work Location: In person
Salary : $23 - $24
