What are the responsibilities and job description for the Executive Assistant-Financial Planning and Analysis position at City of Hope?
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Performs advanced, diversified, confidential and highly responsible professional secretarial & administrative services in support of an Executive Officer. This role will specifically be tasked with supporting the System VP of Financial Planning and Analysis along with his leadership team of executive directors and operating directors. Work assignments are complex in nature where considerable judgment, tact, creativity & initiative are required in resolving problems. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities. A key defining element of the role's success will include the ability to follow-through on tasks in a dependable, trustworthy and timely manner in a fast-paced dynamic environment stretching across multiple locations and time zones. Travel may be required up to 10% of the time to various City of Hope operating locations.
As a successful candidate, you will:
- Uses discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.
- Serves as a liaison between executives, managers & visitors as required.
- Researches and fulfills information requests from internal & external business contacts.
- Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.
- Uses judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
- Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
- Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
- Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
- Opens, reads and prioritizes incoming mail. Gathers background information for executive to reply to issues posed in correspondence and other queries.
- Routes & answers all correspondence not requiring executive's attention.
- Initiates routine and some non-routine correspondence, memoranda and presentations.
- Drafts correspondence for executive's final approval.
- Provide visibility of total responsible contracts, assist in review and executing existing and new contracts; ensuring accurate and timely payment.
- Coordinate comprehensive recruiting for key department roles and ensuring seamless on-boarding, transition and termination.
- Compiles, computes, summarizes & analyzes data for special reports.
- Plans, organizes and prioritizes special projects.
- Takes and transcribes dictation of a complex and confidential nature.
- Has regular exposure to highly confidential information & files.
- Utilizes assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.
Qualifications
Your qualifications should include:
Minimum Education:
- 2 years Post High School Trade, Business or Professional School
Minimum Experience:
- 5 years of experience in administrative & secretarial support at an executive level.
- Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.
Preferred Education:
- Bachelor's Degree
Additional information:
- Hybrid position inNewnan, Georgia
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
To learn more about our Comprehensive Benefits, please CLICK HERE.
City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.
