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RECORDS TECHNICIAN

City of Houston, TX
Texas, TX Full Time
POSTED ON 2/22/2025
AVAILABLE BEFORE 5/21/2025

Salary : $35,880.00 - $56,264.00 Annually

Location : 1205 Dart

Job Type : Full Time

Job Number : 36356

Department : Houston Fire Department

Opening Date : 02 / 17 / 2025

Closing Date : 3 / 1 / 2025 11 : 59 PM Central

POSITION OVERVIEW

Applications accepted from : ALL PERSONS INTERESTED

Reporting Location : 1205 Dart St Building A

Workdays & Hours : Monday - Friday 7 : 00 AM - 4 : 00 PM

  • Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Houston Fire Department generates a large volume of records, such as incident reports, training logs, personnel files, equipment maintenance records, and more. The Records Technician position will :

  • Performs clerical activities in the receipt, storage, retrieval and disposition of active and inactive records according to established records management policies and procedures.
  • Collects reports and work-related documents and organizes this information into file folders for use by other employees.
  • Files materials alphabetically, numerically, chronologically and by other predetermined categories for use by staff as requested.
  • Enters predetermined information on the records into a filing system using a computer terminal. May enter pre-selected information from sources in the files into a City of departmental information system / data (i.e., EPE ratings, etc.).
  • Prepares records for permanent storage or disposal following guidelines and procedures.
  • Receives and responds to routine requests for information from employees and the public, in person and over the telephone.
  • Retrieves information from files, documents and other sources of information to answer routine questions from other employees, the public or other agencies. May retrieve information for more complex requests under close supervision.
  • May prepare responses in compliance with policies and procedures.
  • May account for fees for copies, labor, etc. when necessary.
  • Performs other duties as required.
  • WORKING CONDITIONS The position requires stooping, bending and / or lifting of items of up to 20 - 50 pounds with occasional periods of walking on rough surfaces.

    MINIMUM REQUIREMENTS

    EDUCATION REQUIREMENTS

    Requires a high school diploma or a GED

    EXPERIENCE REQUIREMENTS Six months of clerical or administrative experience are required.

    LICENSE REQUIREMENTS None

    PREFERENCES

  • Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
  • GENERAL INFORMATION

    SELECTION / SKILLS TESTS REQUIRED

    Department may administer skills assessment test

    SAFETY IMPACT POSITION - NO

    If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

    SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

    PAY GRADE : 9

    APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at : / hr / careers.

    To view your detailed application status, please log-in to your online profile by visiting : or call (832)394-6941.

    If you need special services or accommodations, call (832) 394-6941. (TTY 7-1-1)

    If you need login assistance or technical support call 855-524-5627.

    Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

    All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

    EOE Equal Opportunity Employer

    The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

    The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include :

  • Medical
  • Dental
  • Vision
  • Wellness
  • Supplemental Insurance
  • Life insurance
  • Long-term disability
  • Retirement pension
  • 457 deferred compensation plan
  • Employee Assistance Program
  • 10 days of vacation each year
  • 11 city holidays, plus one floating holiday
  • Compensable Sick Leave
  • Personal Leave
  • Flexible schedules
  • Hybrid-Telework for eligible positions
  • Professional development opportunities
  • Transportation / parking plan
  • Section 125 pretax deductions
  • Dependent Care Reimbursement Plan
  • Paid Prenatal, Parental and Infant Wellness Leaves
  • Healthcare Flexible Spending Account
  • For plan details, visit

    Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

    Are you currently a City of Houston Human Resources employee?

    Please indicate your level of education and work experience

  • High school diploma or GED and at least six (6) months of clerical or administrative experience.
  • High school diploma or GED and less than six (6) months of clerical or administrative experience.
  • Associate's degree and at least six (6) months of clerical or administrative experience.
  • Associate's degree and less than six (6) months of clerical or administrative experience.
  • Bachelor's degree or higher and at least six (6) months of clerical or administrative experience.
  • Bachelor's degree or higher and less than six (6) months of clerical or administrative experience.
  • None of the above
  • In your past employment, with which software applications are you proficient and have work experience? (Check all that apply)

  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Access
  • Adobe Suite
  • Electronic records management system
  • None of the above
  • In your past employment, do you have working experience with the following? (Check all that apply)

  • Fast-paced and changing environment
  • Working with confidential information
  • Records management
  • Customer service
  • None of the above
  • Please describe your records management, administrative and / or clerical experience. (See resume is not acceptable, if no experience please insert N / A)

    Please describe your customer service experience. (See resume is not acceptable, if no experience please insert N / A)

    Required Question

    Salary : $35,880 - $56,264

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