What are the responsibilities and job description for the RECORDS TECHNICIAN position at The City of Houston?
RECORDS TECHNICIAN
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RECORDS TECHNICIAN
Salary
35,880.00 - $56,264.00 Annually
Location
1205 Dart
Job Type
Full Time
Job Number
36356
Department
Houston Fire Department
Opening Date
02 / 17 / 2025
Closing Date
3 / 1 / 2025 11 : 59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from : ALL PERSONS INTERESTED
Reporting Location : 1205 Dart St Building A
Workdays & Hours : Monday – Friday 7 : 00 AM – 4 : 00 PM
- Subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The Houston Fire Department generates a large volume of records, such as incident reports, training logs, personnel files, equipment maintenance records, and more. The Records Technician position will :
Performs clerical activities in the receipt, storage, retrieval and disposition of active and inactive records according to established records management policies and procedures.
Collects reports and work-related documents and organizes this information into file folders for use by other employees.
Files materials alphabetically, numerically, chronologically and by other predetermined categories for use by staff as requested.
Enters predetermined information on the records into a filing system using a computer terminal. May enter pre-selected information from sources in the files into a City of departmental information system / data (i.e., EPE ratings, etc.).
Prepares records for permanent storage or disposal following guidelines and procedures.
Receives and responds to routine requests for information from employees and the public, in person and over the telephone.
Retrieves information from files, documents and other sources of information to answer routine questions from other employees, the public or other agencies. May retrieve information for more complex requests under close supervision.
May prepare responses in compliance with policies and procedures.
May account for fees for copies, labor, etc. when necessary.
Performs other duties as required.
WORKING CONDITIONS
The position requires stooping, bending and / or lifting of items of up to 20 - 50 pounds with occasional periods of walking on rough surfaces.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a high school diploma or a GED
EXPERIENCE REQUIREMENTS
Six months of clerical or administrative experience are require d.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test
SAFETY IMPACT POSITION - NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE : 9
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at : www.houstontx.gov / hr / careers .
To view your detailed application status, please log-in to your online profile by visiting : or call (832)394-6941.
If you need special services or accommodations, call (832) 394-6941. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include :
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation / parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Are you currently a City of Houston Human Resources employee?
Please indicate your level of education and work experience
High school diploma or GED and at least six (6) months of clerical or administrative experience.
High school diploma or GED and less than six (6) months of clerical or administrative experience.
Associate's degree and at least six (6) months of clerical or administrative experience.
Associate's degree and less than six (6) months of clerical or administrative experience.
Bachelor's degree or higher and at least six (6) months of clerical or administrative experience.
Bachelor's degree or higher and less than six (6) months of clerical or administrative experience.
None of the above
In your past employment, with which software applications are you proficient and have work experience? (Check all that apply)
Microsoft Excel
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Access
Adobe Suite
Electronic records management system
None of the above
In your past employment, do you have working experience with the following? (Check all that apply)
Fast-paced and changing environment
Working with confidential information
Records management
Customer service
None of the above
Please describe your records management, administrative and / or clerical experience. (See resume is not acceptable, if no experience please insert N / A)
Please describe your customer service experience. (See resume is not acceptable, if no experience please insert N / A)
Required Question
Salary : $35,880 - $56,264
