What are the responsibilities and job description for the Senior Inventory Management Clerk (FMS) position at City of Houston?
Applications accepted from: ALL PERSONS INTERESTED
Section: Financial Management Services (FMS)
Reporting Location: 12311 West Houston Center Blvd.
Workdays & Hours: Monday-Friday/7:00 am - 4:00 pm*
* Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs clerical and administrative support tasks in the ordering, purchasing, receiving, stocking, storing issuance, distribution, maintenance and repair of various parts, tools, materials, supplies, equipment, inventory or surplus property.
The Senior Inventory Managment Clerk duties will include but are not limited to:
• Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records.
• Assists in creating, revising or implementing procedures and guidelines for storage, inventory control, material management, safety, security or basic accounting practices.
• Receives, unloads, unpacks, shelves, distributes and delivers incoming parts, tools, materials, supplies, equipment, inventory, etc. May assist with moving and loading of surplus property.
• Compares and verifies incoming inventory for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications, etc.
• Leads and trains Inventory Management Clerks. Establishes priorities and delegates workload. Oversees and ensures inventory records are accurately maintained. Investigates, reports and resolves minor inventory discrepancies.
• Creates and maintains records, logs, etc. of materials received, stored, issued, delivered or distributed. Performs data entry using a purchasing and inventory control system. May compile data for inventory reports.
• Oversees, coordinates and participates in physical inventory counts. Reconciles counts with inventory records. Resolves discrepancies.
• Forecasts and identifies trends to maintain a current inventory of materials in-house and on order. May determine reorder points. May coordinate requirements of divisions that have regular or special needs for supplies.
• Contacts vendors to obtain price quotes. May select vendors and places orders for materials and supplies. Prepares requisitions and purchase orders. Performs follow-up to expedite delivery, receipt and payment of inventory and materials.
• Monitors vendors' compliance with contract prices. Contacts vendors to resolve order discrepancies. Assists in basic contract administration activities, i.e., pre-bids.
• Maintains storerooms, warehouses and storage areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies and property.
• Arranges for maintenance and repair of large equipment and machinery. May perform minor maintenance. Determines and disposes of expired, spoiled, damaged or obsolete items and inventory.
• Receives and dispatches messages and work orders by telephone or radio to various City work crews. Maintains logs and records of messages and work orders received, transmitted or completed.
• Receives, stores and issues hand tools, machine tools, parts and other equipment. Tracks tools, parts and equipment issued to and returned by workers. Searches for lost or misplaced tools and equipment.
WORKING CONDITIONS
The position requires lifting of heavy items of up to 60 pounds and/or walking on rough surfaces routinely and/or regular physical exertion such as climbing of ladders. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
This is a Houston Public Works Emergency Management position at the Tier I Level. EDUCATIONAL REQUIREMENTS
Requires a high school diploma or GED.
EXPERIENCE REQUIREMENTS
Two (2) years of inventory control, materials management, or record keeping experience are required. May require experience in operating a forklift and other motorized or non-motorized materials handling equipment.
LICENSE REQUIREMENTS
Valid Driver’s License and compliance with the City of Houston policy on driving (AP 2-2).**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 12
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976
If you need special services or accommodations 832-395-2976 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Section: Financial Management Services (FMS)
Reporting Location: 12311 West Houston Center Blvd.
Workdays & Hours: Monday-Friday/7:00 am - 4:00 pm*
* Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs clerical and administrative support tasks in the ordering, purchasing, receiving, stocking, storing issuance, distribution, maintenance and repair of various parts, tools, materials, supplies, equipment, inventory or surplus property.
The Senior Inventory Managment Clerk duties will include but are not limited to:
• Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records.
• Assists in creating, revising or implementing procedures and guidelines for storage, inventory control, material management, safety, security or basic accounting practices.
• Receives, unloads, unpacks, shelves, distributes and delivers incoming parts, tools, materials, supplies, equipment, inventory, etc. May assist with moving and loading of surplus property.
• Compares and verifies incoming inventory for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications, etc.
• Leads and trains Inventory Management Clerks. Establishes priorities and delegates workload. Oversees and ensures inventory records are accurately maintained. Investigates, reports and resolves minor inventory discrepancies.
• Creates and maintains records, logs, etc. of materials received, stored, issued, delivered or distributed. Performs data entry using a purchasing and inventory control system. May compile data for inventory reports.
• Oversees, coordinates and participates in physical inventory counts. Reconciles counts with inventory records. Resolves discrepancies.
• Forecasts and identifies trends to maintain a current inventory of materials in-house and on order. May determine reorder points. May coordinate requirements of divisions that have regular or special needs for supplies.
• Contacts vendors to obtain price quotes. May select vendors and places orders for materials and supplies. Prepares requisitions and purchase orders. Performs follow-up to expedite delivery, receipt and payment of inventory and materials.
• Monitors vendors' compliance with contract prices. Contacts vendors to resolve order discrepancies. Assists in basic contract administration activities, i.e., pre-bids.
• Maintains storerooms, warehouses and storage areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies and property.
• Arranges for maintenance and repair of large equipment and machinery. May perform minor maintenance. Determines and disposes of expired, spoiled, damaged or obsolete items and inventory.
• Receives and dispatches messages and work orders by telephone or radio to various City work crews. Maintains logs and records of messages and work orders received, transmitted or completed.
• Receives, stores and issues hand tools, machine tools, parts and other equipment. Tracks tools, parts and equipment issued to and returned by workers. Searches for lost or misplaced tools and equipment.
WORKING CONDITIONS
The position requires lifting of heavy items of up to 60 pounds and/or walking on rough surfaces routinely and/or regular physical exertion such as climbing of ladders. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
This is a Houston Public Works Emergency Management position at the Tier I Level. EDUCATIONAL REQUIREMENTS
Requires a high school diploma or GED.
EXPERIENCE REQUIREMENTS
Two (2) years of inventory control, materials management, or record keeping experience are required. May require experience in operating a forklift and other motorized or non-motorized materials handling equipment.
LICENSE REQUIREMENTS
Valid Driver’s License and compliance with the City of Houston policy on driving (AP 2-2).**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 12
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976
If you need special services or accommodations 832-395-2976 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Salary : $19 - $23
