Deputy Clerk III - Public Services

Salary : $37,771.50 Annually

Location : Community Justice Campus (CJC) - 675 Justice Way, IN

Job Type : Full Time

Job Number : 09004

Department : Marion County Circuit Court Clerk

Opening Date : 03 / 03 / 2025

Closing Date : 3 / 13 / 2025 11 : 59 PM Eastern

Position Summary

Provides prompt, professional, and courteous service to members of the public in-person, by phone, email, or in writing. Receives and processes cash, check, and credit card payments. Follows established policies and procedures, is well organized, and detail oriented. Works cooperatively within a team environment to ensure all tasks are completed timely. Substantial independent judgment and ability to work independently is required. Knowledge of various functions of the Clerk's Office and how it relates to other agencies.

Requires extensive knowledge of and strict adherence to requirements and regulations related to the filing of legal documents and court proceedings; accessing court services; accessibility of court records, especially confidential records; and various fees and payment processes.

BILINGUAL SPANISH-SPEAKING CANDIDATES STRONGLY PREFERRED - ADDITIONAL COMPENSATION AVAILABLE

Agency Summary

The Marion County Clerk is the custodian of all court records, serves as the court's fiscal agent, trustee of child support payments, and issues marriage licenses.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Receives and processes pro se filings and subsequent filings, including Creates new civil case filings, and processes subsequent flings, expungements, paternity, guardianship, protective orders, and other court filings
• Creates new case files within the case management system
• Retrieves and responds to court record requests, payment histories, and other records
• Responds to inquiries and requests for information from other agencies and members of the public

Qualifications

High School diploma or equivalent and four (4) years of previous clerical experience in a court or similar legal setting is required. Must be able to communicate effectively orally, verbally, and in written formats. Attention to detail is a priority. Requires great customer service skills and the ability to promote teamwork and build effective relationships.

Preferred Job Requirements and Qualifications

Associates degree or some post-secondary education. Clerical experience in a court or similar legal setting.

All rates are bi-weekly.

2025 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser :

Life Insurance Employee Only (rates per $1,000 per month) :

Basic : Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional : 30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 $2.054

IMPORTANT PERF UPDATE :

1. All employees hired / rehired after 1 / 1 / 2022 have a choice to select the PERF Hybrid plan (3% Pension) or the INPRS My Choice : Retirement Savings plan (3% 1% Contribution). The Hybrid plan consists of two components :

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired / rehired by the City and County between 1 / 1 / 2017 and 12 / 31 / 2021 will be automatically enrolled in the PERF My Choice : Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice : Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice : Retirement Savings Plan, the ASA is split up into two parts :

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are :

3. All employees hired / rehired prior to 1 / 1 / 2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components :

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired / rehired between 1 / 1 / 2017 and 12 / 31 / 21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice : Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice : Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at :

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

888) 236-3544

How many years of professional courtroom / legal setting clerical experience do you possess?

Do you speak Spanish?

Required Question

Salary : $37,772