What are the responsibilities and job description for the Fire Administrative Assistant II position at City of Jacksonville NC?
About Jacksonville: Jacksonville has one of the youngest demographics in the US with a median age of 22.7 and an estimated population of 72,800. The City offers a great work/life balance. We are rich in history and deep in pride of our local military as demonstrated at Lejeune Memorial Gardens near Marine Corp Base Camp Lejeune and New River Air Station. Many of our military return and plant roots here because of the lifestyle and all that the City has to offer. Another reason people stay in Jacksonville. We are a Caring Community as stated in our City seal. Jacksonville tourism is growing, with festivals and events including some annual favorites like the Jacksonville Jamboree, Winterfest, Oktoberfest, Jazz in the City and Onslow Veterans Pow Wow. The Marine Corp Half Marathon is just one of our premiere sports events, and others include course challenges, soccer, triathlon, boxing, pickleball, softball, basketball, disc golf and other tournaments. Jacksonville Recreation has indoor and outdoor facilities throughout the City and include year-round programs, classes and events including summer concerts, camps, movies, team sports and many more activities for all ages. There are 19 parks and 20 miles of greenways and trails. We are a waterway City with easy access to fishing and water sports and are close to Onslow beaches. Jacksonville commercial corridors of Western Blvd, Marine Blvd, Gum Branch Rd and Henderson Dr. offer retail shopping, restaurants, award winning healthcare facilities and other services. Coastal Carolina Community College is in the center of the corridor and offers students a variety of subjects connecting to state universities. Our public schools are above the curve in learning, proud in sports and offer a ton of activities for students. Jacksonville Airport is a regional hub for travel and Jacksonville Transit offers service in the City and military installations.
A few words to describe the organization's work culture: transparent, family-oriented, happy, collaborative, challenging, engaging, and respectful.
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The City of Jacksonville is seeking an experienced administrative professional that is accustomed to handling intermediate skilled clerical and responsible administrative work performing a variety of difficult office assistance and administrative tasks; does related work as required. Work is performed under regular supervision.
This position generally works from 8:00 AM to 5:00 PM in the Fire Department, Station 1 providing administrative support.
Receiving, screening and processing telephone calls; typing, word and data processing duties; issuing permits; maintaining records and files; preparing reports. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Receives calls and callers for the department and ascertains nature of business, assists callers or directs to appropriate authority for disposition.
- Maintains complex and detailed files and records; maintains database; issues permits.
- Types letters and memos, prepares reports and charts; gathers data necessary for document preparation; generates departmental mailings.
- Answers questions and responds to inquiries or complaints on department and/or City operations, policies and procedures.
- Maintains a variety of operational, bookkeeping, budget and program records.
- Attends meetings of commissions, boards and committees; compiles and types agendas.
- Prepares minutes of meetings; prepares files and forwards action needs to proper department.
- Processes incoming and outgoing mail.
- Maintains registration system; collects and accounts for fees and charges.
- Receives, processes and enters a variety of information into computer system; submits data to outside agencies as required.
- Processes service and inspection requests; prepares work or service orders; schedules inspections.
- Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures.
- Establishes office procedures; sets up and maintains filing systems.
- Maintains attendance, time and payroll records.
- Assists with budget preparation.
- Orders and stocks office supplies and department forms; maintains office equipment supplies and requests repairs as required.
- Performs related tasks as required.
Applicants for the Administrative Assistant will progress through the following steps prior to being considered for a department interview:
1. Minimum Qualification Screening
2. Online Assessment (Outlook, Excel, Word, Typing, Data Entry, & Customer Service)
3. Department Review
Notifications are sent via email as applicants progress through the selection process.Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.
Equal Employment Opportunity
The City of Jacksonville is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, sex, national origin, age, marital status, religion, or disabilities unrelated to the essential function of the position.
Salary : $37,332 - $48,532
