What are the responsibilities and job description for the Administrative Assistant position at City of Jacksonville?
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!
The Office of Public Parking is actively seeking an Administrative Assistant.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
- Plans, organizes, assigns, reviews, and evaluates the work of assigned staff.
- Supervises the preparation and maintenance of administrative records, files, and reports.
- Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities.
- Researches, conducts interviews, develops, prepares, writes, and edits publications, reports and/or correspondence.
- Attends meetings, oversees the recording, preparation, and maintenance of minutes and makes presentations on administrative and technical subjects.
- Prepares or recommends budgets, monitors expenditures, and prepares financial reports and summaries.
- Operates standard office equipment such as personal computer using word processing, spreadsheet, database and other related software, and copiers.
- Communicates clear direction, manages for results, and leads organizational change.
- Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.
- Demonstrates proficiency in the City of Jacksonville’s competencies.
- Performs related work as assigned.
- Knowledge of administrative and management principles, methods, practices, and techniques.
- Knowledge of supervisory and management techniques, principles, and practices.
- Knowledge of research and statistical methods and techniques.
- Ability to plan, organize, assign, review, and direct the work of subordinates.
- Ability to supervise and coordinate administrative functions.
- Ability to interpret and explain laws, rules, regulations, policies, and procedures.
- Ability to research, gather, compile, and analyze statistical data and conduct special studies.
- Ability to communicate effectively both orally and in writing.
- Ability to operate standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software, and copiers.
- Depending upon assignment, ability to travel between various locations.
- Five years of education and/or experience in administrative work, fiscal accounting, or related area.
LICENSING/CERTIFICATION/REGISTRATION:
- Depending on assignment, a valid driver’s license may be required prior to appointment and must be maintained during employment in this class.
- Depending on assignment, must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville certification as a public driver.
OTHER REQUIREMENTS:
- The probationary period for this class is one year.
- Depending on assignment, this classification performs safety-sensitive functions and is subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (0401).
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
Salary : $55,600 - $65,900
