What are the responsibilities and job description for the Equipment and Parts Specialist position at City of Janesville Wisconsin?
CITY OF JANESVILLE DIVERSITY STATEMENT:
The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.
OBJECTIVE:
Under the general supervision of the Vehicle Operations & Maintenance Supervisor, this position is responsible for maintaining an inventory of parts and supplies at the Janesville City Services Center for motor vehicles and light/heavy duty equipment. The position is also responsible for inventory, receiving, stocking, distributing, and securing parts and supplies from an approved list of vendors. Work is performed with some latitude for independent judgment. Work is reviewed periodically to assure conformity with departmental policies and procedures and approved purchasing policies.
RELATIONSHIPS:
Reports to: Vehicle Operations & Maintenance Supervisor
Has regular work contact with Department, Division, and Office Heads, City employees, vendors, consultants, other governmental agencies, and the general public.
Supervises: None.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.
OBJECTIVE:
Under the general supervision of the Vehicle Operations & Maintenance Supervisor, this position is responsible for maintaining an inventory of parts and supplies at the Janesville City Services Center for motor vehicles and light/heavy duty equipment. The position is also responsible for inventory, receiving, stocking, distributing, and securing parts and supplies from an approved list of vendors. Work is performed with some latitude for independent judgment. Work is reviewed periodically to assure conformity with departmental policies and procedures and approved purchasing policies.
RELATIONSHIPS:
Reports to: Vehicle Operations & Maintenance Supervisor
Has regular work contact with Department, Division, and Office Heads, City employees, vendors, consultants, other governmental agencies, and the general public.
Supervises: None.
- Works closely with mechanics to ensure timely and accurate parts ordering and delivery.
- Facilitates the processing of work orders, including timely and accurate record keeping of parts and materials used in the performance of maintenance activities.
- Reviews part catalog for proper part identification; contacts vendors to obtain price bids; prepares purchase orders; on occasion, negotiates with vendors and suppliers to discuss terms, pricing, and potential stock inclusions.
- Utilizes the City’s accounting and Fleet Management software within approved methods for the acquisition of parts and supplies and reconciliation of purchase orders and invoices.
- Receives shipments from vendors, checks vendor packing slips/invoices for accuracy and ensures quantities received are as stated; confers with suppliers regarding late deliveries; maintains appropriate records; reviews reports for accuracy and compliances with established procedures.
- Makes equipment and parts deliveries or returns to, other city facilities and vendors as needed.
- Applies parts received to open work orders or places parts in proper location within the parts room.
- Enters receipt and distribution of parts/supplies into computer to update automated inventory records.
- Assembles and fills orders as requested. Issues parts to open computer work orders as parts are distributed to mechanics.
- Conducts periodic physical inventory to assure proper availability of required stock; replenishes stock as shipments arrive; reconciles all discrepancies and disputes related to the stockroom and its operations; reviews processes and procedures on an on-going basis; suggests improvements or changes in an effort to always promote higher productivity and efficiency.
- Plans layout and organization of stockroom to ensure that all required items are stocked, inventoried, available, and accessible; ensures stockroom security; prevents loss and undocumented use of inventory; provides documented accountability for all items received and distributed.
- Tracks parts warrantees and assures that items for return are returned and processed in an expeditious manner.
- Complies with all regulations regarding the handling of hazardous materials. Obtains and maintains Safety Data Sheets as required from vendors.
- Assists in snow and ice removal operations, as necessary.
- Assists Mechanics in the maintenance and repair of a variety of small, medium, and heavy-duty vehicles and equipment
- Responds to customer inquiries of basic division information within established guidelines; promotes good customer service by effectively communicating with customers; handles inquiries and requests in a timely manner; refers customer to appropriate person.
- Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
- Performs other special projects and other job duties as assigned or required during regular and non-business hours.
- All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated.
- A High School diploma or equivalent is required.
- Minimum two (2) years’ experience in automotive industry, parts counter work required.
- Possession of a valid state-issued Class “B” Commercial Driver’s License, or ability to obtain such license within one (1) year of hire is required.
- A valid, state-issued driver’s license at time of hire is required.
The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate’s application does not preclude them from consideration.
- A technical trade school certificate (or equivalent technical college courses) in the automotive, heavy equipment, or warehouse operations field is preferred.
- Certification as an ASE Parts Specialist desirable.
COMPETENCIES
For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.
Knowledge:
- Working knowledge of equipment, materials, supplies, and procedures used to perform major and minor vehicle and equipment repair tasks, and warehouse management.
- General knowledge of the operating principles of gasoline and diesel engines and of mechanical repair of heavy-duty trucks, hydraulics and construction equipment.
- Working knowledge of the standard practices, equipment, and tools of the automotive and equipment and repair trade
- Thorough knowledge of the administration of municipal garage operations.
- Working knowledge of the safety precautions involved in performing activities in the maintenance and repair of equipment.
- Thorough knowledge of the principles and practices of procurement specification procedures.
- Thorough knowledge of the principles of stockroom inventory management practices and procedures.
- Working knowledge of general government accounting practices and procedures.
- Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
- Exceptional communication skills, paired with a strong customer service background, and effective interpersonal skills.
- Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving.
- Intermediate level of technical proficiency skills, including computer applications and software such as Microsoft Office and database inventory systems.
- Ability to utilize customized software for the procurement and management of parts and supplies, and for tracking vehicle and equipment maintenance operations.
- Ability to communicate effectively both verbally and in written form, with supervisors, vendors, fellow employees, the general public, and City officials.
- Ability to work with minimal supervision and within the boundaries of responsibility.
- Ability to maintain files in a filing system per set procedures.
- Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
- Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
- Ability to make decisions according to applicable laws, regulations, established procedures, and the directives of the City Manager and City Council.
- Ability to learn and apply new technology and computerized systems/building systems in order to detect and diagnose operational problems and maintenance needs.
- Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
- Ability to maintain a valid, state-issued, and CDL driver’s license.
- Establish and maintain effective working relationships with appointed and elected City officials, Department, Division, and Office Heads, City employees, vendors, consultants, other governmental agencies, and the general public.
- Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
- Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
- Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
- Embrace and actively promote an inclusive and equitable work environment.
- Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
- Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
- Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
- Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals.
EQUIPMENT, INSTRUMENTS, AND MACHINES:
Machinery and equipment including personal computer, printer, bar coding systems, pickup trucks, dump trucks, snow plows, cars, emergency response vehicles, aerial lift units, skid steers, backhoes, front end loaders, agricultural tractors, snow blowers, asphalt spreaders and rollers, combination sewer cleaners, snow spreaders, lawn mowers, turf edgers, power brooms, string trimmers, chainsaws, stump grinders, wood chippers, power saws, generators (portable and permanent), electric motors, pumps, grinders, floor scrubbers, hydro-seeders, aerators, sod cutters, winches, brooms, mops, shovels, air driven tools, oxygen/acctylene torches, welders, drill presses, tire machines, wheel balancers, and various hand held tools and diagnostic meters.
WORKING CONDITIONS AND PHYSICAL FACTORS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works primarily in the Vehicle Operations and Maintenance stockroom, but is occasionally subject to assignments in all weather conditions. The employee may, on occasion, be exposed to outdoor conditions including extreme heat and cold, high winds, and wet/humid conditions. The employee consistently works near moving vehicles and mechanical parts in noisy conditions and is occasionally exposed to fumes and gases from vehicle exhausts, solvents, grease, oils, paints, airborne particles, toxic or caustic chemicals, dust, vibration, and other conditions common to vehicle maintenance areas. Extended periods of sitting are also required for tasks such as snow and ice removal operations.
An individual in this position is consistently required to walks, stands, stoops, kneels, crouches, crawls and exerts up to 100 pounds of force by lifting, carrying, pushing, pulling, or otherwise moving objects. The employee may, on occasion, be required to perform manual, heavy labor and exert up to 100 pounds of force by lifting, carrying, pushing, pulling, or otherwise moving objects. The employee is frequently required to see/observe, talk/speak and listen/hear; use their hands to finger, handle, feel or operate objects and equipment; repetitive arm, wrist, hand and eye movements are included. There is frequent twisting, reaching, wrist turning and grasping. The employee may be required to climb or balance.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials or tasks.
The employee will spend the majority of the working day inside speaking with other employees or members of the public. The working conditions in the office/stockroom are comfortable. The noise level is generally quiet to moderately noisy.
A regular, Monday – Friday, 40-hour work schedule is required for this position. Additionally, this position may be called in to respond to emergency situations twenty-four (24) hours a day, seven (7) days a week as needed.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Machinery and equipment including personal computer, printer, bar coding systems, pickup trucks, dump trucks, snow plows, cars, emergency response vehicles, aerial lift units, skid steers, backhoes, front end loaders, agricultural tractors, snow blowers, asphalt spreaders and rollers, combination sewer cleaners, snow spreaders, lawn mowers, turf edgers, power brooms, string trimmers, chainsaws, stump grinders, wood chippers, power saws, generators (portable and permanent), electric motors, pumps, grinders, floor scrubbers, hydro-seeders, aerators, sod cutters, winches, brooms, mops, shovels, air driven tools, oxygen/acctylene torches, welders, drill presses, tire machines, wheel balancers, and various hand held tools and diagnostic meters.
WORKING CONDITIONS AND PHYSICAL FACTORS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works primarily in the Vehicle Operations and Maintenance stockroom, but is occasionally subject to assignments in all weather conditions. The employee may, on occasion, be exposed to outdoor conditions including extreme heat and cold, high winds, and wet/humid conditions. The employee consistently works near moving vehicles and mechanical parts in noisy conditions and is occasionally exposed to fumes and gases from vehicle exhausts, solvents, grease, oils, paints, airborne particles, toxic or caustic chemicals, dust, vibration, and other conditions common to vehicle maintenance areas. Extended periods of sitting are also required for tasks such as snow and ice removal operations.
An individual in this position is consistently required to walks, stands, stoops, kneels, crouches, crawls and exerts up to 100 pounds of force by lifting, carrying, pushing, pulling, or otherwise moving objects. The employee may, on occasion, be required to perform manual, heavy labor and exert up to 100 pounds of force by lifting, carrying, pushing, pulling, or otherwise moving objects. The employee is frequently required to see/observe, talk/speak and listen/hear; use their hands to finger, handle, feel or operate objects and equipment; repetitive arm, wrist, hand and eye movements are included. There is frequent twisting, reaching, wrist turning and grasping. The employee may be required to climb or balance.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials or tasks.
The employee will spend the majority of the working day inside speaking with other employees or members of the public. The working conditions in the office/stockroom are comfortable. The noise level is generally quiet to moderately noisy.
A regular, Monday – Friday, 40-hour work schedule is required for this position. Additionally, this position may be called in to respond to emergency situations twenty-four (24) hours a day, seven (7) days a week as needed.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Salary : $48,360
