What are the responsibilities and job description for the Airport Secretary - Part Time position at City of Kearney?
Description
Under general supervision, perform a wide variety of secretarial and customer service duties for Airport and FBO operations. Work varies, interpretive judgment is required within generally prescribed standards and procedures.
Essential Functions
Greet customers and route phone calls providing a high level of customer service; respond to aircraft radio calls over Unicom frequency; facilitate crew requests including rental car, hotel and catering accommodation requests; operate point of sale system for transactions, daily balance reconciliation and reporting; compose and type correspondence; handle claims, process purchase orders, order supplies, track projects and other assignments as directed; assist with maintaining and updating operational records; make and schedule department appointments; create board packets, agenda’s and meeting minutes; perform light cleaning ensuring building is clean and orderly; perform overtime as required and perform other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:
None
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Prepare, organize and file records, reports and other documents. (Daily)
Maintain knowledge of office procedures, operations, and policies. (Daily)
Properly account for materials, supplies and funds. (Daily)
Use computer to manage information. (Daily)
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects
Climbing/Balancing: Minimal, ability to sit and stand
Walking: Minimal amount required
Stooping/Bending: Frequently
Stand/Sit: Sit about 85 percent of the time
Reaching: Frequent, overhead as well as horizontal
Vision: Adequate to perform essential job functions
Color Vision: Adequate to perform essential job functions
Hearing: Frequently perceive nature of sounds by ear
Speech: Frequently express ideas by means of spoken words
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
Manual Dexterity: Frequently operates equipment requiring moderate ability
ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Inside/Outside: Work inside
Cold/Heat: Controlled
Wet/Dry: Controlled
Noise/Vibrations: Office equipment
Hazards: None
Fumes/Dust/Odors: None
Infectious Diseases: Low exposure
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to communicate effectively, both orally and in writing.
Ability to listen and apply information and instructions.
Ability to organize files and effectively retrieve data.
Ability to comprehend and apply computer software principles.
Ability to understand mathematical concepts to include basic arithmetic.
Ability to schedule appointments.
Ability to organize information and prepare records and reports.
Qualifications
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Two years progressively responsible clerical or customer service-related experience with strong communication and computer skills. Possession of a valid Nebraska Driver’s license.
RESIDENCY REQUIREMENTS:
None.
Supplemental Information
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Copy machine, calculator, computer, scanner, telephone, fax, and two-way radio
REMARKS:
The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
VACATION: Vacation leave is earned and accrued in bi-weekly increments in the following manner: 40 hrs years 1 - 4; 60 hrs years 5 – 14; 80 hrs years 15 . New employees receive 20 hours of vacation upon hire with biweekly accruals beginning on the sixth month of employment. Vacation leave may accumulate to a maximum of 120 hours.
MEDICAL LEAVE: Medical leave is accrued at a biweekly rate equal to 12 days a year. New employees receive 20 hours of medical leave upon hire with biweekly accruals beginning on the sixth month of employment. Medical leave may accumulate to a maximum of 720 hours.
PERSONAL LEAVE: 2 personal days are provided on the first of every calendar year. Employees must be employed on January 1st to receive personal leave days. Unused personal leave does not carry over to the next year.
HOLIDAYS: Twelve paid holidays per year.
MILITARY: Active members receive 60 hours of military leave annually. Military leave does not carry over to the next year.
