What are the responsibilities and job description for the Principal Secretary (Building Inspections) position at City of Killeen, Texas?
Salary
$16.69 Hourly
Location
Code Enforcement/Building Inspections - Killeen, TX
Job Type
Full-time
Department
Development Services
Division
Building Inspections
Opening Date
02/27/2025
Closing Date
4/11/2025 11:59 PM Central
FLSA
Non-Exempt
Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the building official, and assisting in the administration of the standard operating policies and procedures of the division. Maintain effective public relations with general public, public officials and other City Departments.
Employee has no supervisory responsibilities.
Essential Duties
Core Competencies
Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, data processing, and bookkeeping.
Handles calls through a working knowledge of operations and directs to appropriate staff.
Establishes and maintains filing systems using independent judgment.
Has frequent contact with public by telephone and in office; may receive and handle disposition of complaints requiring considerable tact and judgment to maintain good will.
Schedules appointment calendar for and makes travel arrangements for Building Official.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Issues service requests to various departments from citizens or council members.
Searches various files and records for detailed information involving use of judgment in selecting appropriate data.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Answers questions regarding permitting operations and departmental policies/procedures.
Responds to public on status of projects/service requests.
Coordinates training and travel arrangements for divisional staff.
Maintains certification records and membership related documents for all personnel.
Receives quotes and purchases supplies/equipment.
Prepares requisitions and budget transfers; tracks budget expenditures and makes budget recommendations
Conducts daily operations with little to no supervision.
Serves as a member of various employee committees.
Prepares records such as notices, minutes, and resolutions.
Establishes and maintains filing systems.
Maintains ledgers and tracks departmental budget expenditures.
Analyzes and chronicles concerns for division head.
Receives appeals and coordinates meetings of and Construction Board of Adjustments, preparing agenda and attending meetings to record and prepare minutes.
Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations and complies with City of Killeen driving policy accordingly.
Perform other duties as assigned.
Required Minimum Qualifications
Education and Experience:
Special Requirments
We all work together to make City of Killeen a success, and our teamwork extends to your benefits. Your health and well-being are important to us, so we provide benefit options to make your and your family’s lives better. Together, let’s invest in you.
The City of Killeen offers the following Benefits to full time employees:
01
Do you have a high school diploma or GED?
Do you currently possess a valid Texas Driver License?
How many years of experience do you have in general office practices such as typing, filing, accounting, bookkeeping, and assisting customers?
Employer City of Killeen
Address 718 N. 2nd Street
Suite B
Killeen, Texas, 76541
Phone 254-501-7687
Website http://www.killeentexas.gov/
$16.69 Hourly
Location
Code Enforcement/Building Inspections - Killeen, TX
Job Type
Full-time
Department
Development Services
Division
Building Inspections
Opening Date
02/27/2025
Closing Date
4/11/2025 11:59 PM Central
FLSA
Non-Exempt
- Description
- Benefits
- Questions
Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the building official, and assisting in the administration of the standard operating policies and procedures of the division. Maintain effective public relations with general public, public officials and other City Departments.
Employee has no supervisory responsibilities.
Essential Duties
Core Competencies
Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, data processing, and bookkeeping.
Handles calls through a working knowledge of operations and directs to appropriate staff.
Establishes and maintains filing systems using independent judgment.
Has frequent contact with public by telephone and in office; may receive and handle disposition of complaints requiring considerable tact and judgment to maintain good will.
Schedules appointment calendar for and makes travel arrangements for Building Official.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Issues service requests to various departments from citizens or council members.
Searches various files and records for detailed information involving use of judgment in selecting appropriate data.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Answers questions regarding permitting operations and departmental policies/procedures.
Responds to public on status of projects/service requests.
Coordinates training and travel arrangements for divisional staff.
Maintains certification records and membership related documents for all personnel.
Receives quotes and purchases supplies/equipment.
Prepares requisitions and budget transfers; tracks budget expenditures and makes budget recommendations
Conducts daily operations with little to no supervision.
Serves as a member of various employee committees.
Prepares records such as notices, minutes, and resolutions.
Establishes and maintains filing systems.
Maintains ledgers and tracks departmental budget expenditures.
Analyzes and chronicles concerns for division head.
Receives appeals and coordinates meetings of and Construction Board of Adjustments, preparing agenda and attending meetings to record and prepare minutes.
Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Personnel Rules and Regulations and complies with City of Killeen driving policy accordingly.
Perform other duties as assigned.
Required Minimum Qualifications
Education and Experience:
- Graduation from a high school or equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping; and
- Two (2) years of increasingly responsible related experience; or
- Any equivalent combination of related education and experience.
- Working knowledge of computers, Microsoft Office software and electronic data processing; working knowledge of modem office practices and procedures; some knowledge of accounting principles and practices.
- Skill in operation of listed tools and equipment.
- Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.
- Maintains regular and punctual attendance.
Special Requirments
- Must have a valid driver's license by date of hire.
- Must obtain and maintain a Texas Driver’s License within 90 days of hire.
We all work together to make City of Killeen a success, and our teamwork extends to your benefits. Your health and well-being are important to us, so we provide benefit options to make your and your family’s lives better. Together, let’s invest in you.
The City of Killeen offers the following Benefits to full time employees:
- Employee Assistance Program
- Wellness Benefits
- Medical, Vision Dental
- Health Savings Account/ Flexible Spending Account
- TMRS
- 457 Deferred Retirement Account
- Short Term/Long Term Disability
- Accident/ Critical Illness/ Hospital Indemnity Supplemental Benefits
01
Do you have a high school diploma or GED?
- Yes
- No
Do you currently possess a valid Texas Driver License?
- Yes
- No
How many years of experience do you have in general office practices such as typing, filing, accounting, bookkeeping, and assisting customers?
- None
- Less than 2-years
- 2-years to 3-years
- 3-years to 4-years
- 4-years or more
Employer City of Killeen
Address 718 N. 2nd Street
Suite B
Killeen, Texas, 76541
Phone 254-501-7687
Website http://www.killeentexas.gov/
Salary : $17
