(Temporary) Print Services Assistant

Job Description

Efficiently assist with all aspects of the Print Shop, helping ensure prompt and cost-effective printing services for all City Departments. Responsible for assisting with Print Shop’s operations, including routine clerical/administrative work, procurement, consultation with internal customers, and bid specifications for outsourced printing.

SUPERVISION EXERCISED

Employee has no supervisory responsibilities.

Essential Duties

CORE COMPETENCIES:
Coordinate and prioritize printing requests efficiently.

Maintain control over materials and supplies, ensuring optimal use.

Ensure accurate billing of departmental printing needs.

Make informed decisions under pressure, particularly with rush print jobs.

Manage equipment contracts and service agreements.

Maintains and organizes filing system for departmental forms.

Collaborate with department representatives to establish printing priorities and timelines.

Manage equipment procurement, maintenance, and repair.

Prepare and maintain records, reports, and files for print jobs.

Liaise with vendors for equipment troubleshooting and repair.

Adhere to the departmental and city attendance policies.

Accomplishes other duties as assigned.

Required Minimum Qualifications

1. Graduation from high school or equivalent; and
2. 1-year of related experience; or
3. Any equivalent combination of education and relevant experience

Knowledge, Skills and Abilities:

• Knowledge of printing equipment, processes, and materials.
• Familiarity with digital, offset, book binding, and finishing practices.
• Understanding of workflow analysis and job structuring.
• Skills in PC-based graphic design and layout.
• Proficiency with printing industry software and operating systems.
• Effective time management skills.
• Excellent oral and written communication abilities.
• Strong interpersonal skills for relationship building.
• Ability to make quick, effective decisions under pressure.
• Proficient in planning, organizing, and critiquing print production.
• Skilled in proofreading.
• Manual dexterity and hand-eye coordination.
• Basic math skills.

Supplemental Information

Tools and Equipment Used
OS Windows operating system, iOS Apple operating system. Software used are: Adobe Illustrator, Photoshop, InDesign, Microsoft Word, Microsoft Publisher, and Microsoft Excel. Knowledge of running scanner, and computer-aided-design software; offset press; plate maker; staplers; cutters; paper drill; collator; folder; shrink wrap unit; padding board; binder; jogger; perforator, desktop laser printer; 10 key calculator; telephone; printer and copier. Protective safety equipment is used as necessary.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to stand; walk; use hands and fingers to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to sit, stoop, kneel, and use repetitive hand motions. Must be able to walk around constantly moving equipment with mechanical parts. The employee must frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhileperformingtheessential functions of this job. Reasonable accommodations may be made toenableindividualswithdisabilitiestoperformtheessentialfunctions. While performing the duties of this job, the employee usually works in inside conditions. The employee regularly works near moving mechanical parts and occasionally in high, precarious places. Employee is regularly exposed to fumes or airborne particles, toxic or caustic chemicals, and the risk of electrical shock. The employee is frequently exposed to vibration. The noise level in the work environment is usually very loud.