Financial Operations Manager

• Bachelor’s Degree in Accounting, Finance, Public or Business Administration or a closely related field; and
• Three to five (3-5) years of experience in governmental or fund accounting, accounts payable, accounts receivable, or other accounting areas; and
• A minimum of two (2) years of supervisory experience;
• OR an equivalent combination of education, experience and training equivalent to the above minimum requirements.

• Valid Arizona Driver's License or ability to obtain one within 6 months of hire.
• Position requires the attainment of the Certified Payroll Professional certification within 2 years from the date of hire. Position must maintain certification throughout the course of employment through on-going educational training opportunities.

• Oversees and assists with payroll functions to ensure timely and accurate timekeeping, calculation and processing of payroll, subsequent regulatory reporting and compliance.
• Manages and processes payroll liability payments and disbursements.
• Maintains the payroll system and makes recommendations to streamline, consolidate and drive process improvement.
• Oversees the quarterly and annual payroll reporting processes including 941 and W-2 reporting; ensures calendar and fiscal year end changes are processed accurately.
• Stays current with applicable federal, state, and local laws, rules, regulations and policies; analyzes new standards, regulations, existing/proposed legislation for impact and recommends implementation of new requirements, attends training, and provides guidance to staff.
• Manages daily banking activity; reviews transactions, generates reports, and validates activity.
• Reconciles general ledger payroll, liability, and other accounts as assigned. Prepares journal entries.
• Prepares the monthly sales tax reports and processes TPT returns; Performs use tax processes.
• Supervises and assists in the citywide procurement process by administering the Procurement Code, approving requisitions, and overseeing the formal solicitation processes within the procurement software.
• Administers the City’s accounts payable and accounts receivable processes; posts and approves the accounts payable payments; implements best practices throughout all of the AP/AR functions.
• Completes the 1099 annual reporting processes.
• Reviews and approves invoice and purchase card transactions.
• Reviews and approves the daily deposit.
• Works with City departments to streamline accounts payable and accounts receivable processes.
• Recommends storage, retention, and destruction policies and procedures for financial records.
• Conducts internal reviews of processes and cash handling procedures to ensure compliance with the Finance Department Policies and Procedures.
• Assists with the development and ongoing maintenance of the Finance Department’s disaster recovery plan.
• Researches, develops and maintains technologies and information systems; researches and recommends system upgrades and replacements.
• Manages teams of staff by planning and prioritizing work, ensuring policy and procedure compliance, recommending changes and adjustments to staffing levels, preparing work schedules and workflow, and staff development and performance management. Handles sensitive personnel matters including hiring, discipline and terminations; resolving grievances and other human resources actions.
• Assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
• Participates in, coordinates, and oversees special projects.
• Assists the Assistant Finance Director with the annual audit by writing fiscal narratives, reviewing schedules and other documentation, as needed.
• Coordinates department-wide initiatives for the enhancement and improvement of service and program delivery.
• Provides leadership and direction in the development of short- and long-range goals for the division; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed.
• Serves as a liaison with employees and external organizations; represents the City at various meetings, public events, training sessions, committees, and/or related events, and maintains effective working relationships; provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public; communicates official plans, policies and procedures to staff and the general public.
• Keeps the Assistant Finance Director advised of division activities and issues through written and oral reports.
• Protects privileged and/or confidential information.
• Regular attendance is an essential function of this job to ensure continuity.
• May be required to work early mornings, evenings, or weekends as needed.
• Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
• Provides excellent customer service to both internal and external contacts.

• Performs other duties as assigned.
• Serves as a member of various committees.
• Provides back-up to other related positions.

• Excellent medical, dental and vision insurance
  • Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
• Flexible spending (FSA) or health savings accounts (HSA)
  • The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
• Employer-paid group basic life insurance coverage for employee and dependents on medical plan
  • Supplemental group insurance and third-party options available
• Personify Health, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit
  • Participation incentives with up to $300 redeemable annually
• Work/Life support services through SupportLinc Employee Assistance Program (EAP)
  • Six free counseling sessions annually.
• The Northwest Arizona Employee Benefit Trust (“NAEBT”), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at www.naebt.org .

• 12 paid holidays , including a floating birthday holiday each year.
• 16-35 paid vacation days per year
  • 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15 yrs.
  • Shift fire personnel accrue leave at 1/3 more per pay period.

• 3.69 sick hours per pay period (approx. 9-12 sick days per year)
  • Shift fire personnel accrue leave at 1/3 more per pay period.
  • Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.
• Other leave types available, including bereavement, military training, and jury duty.
• Leave donation program

• Tuition reimbursement up to $4,500 annually
• Shift differential pay (2nd & 3rd shift)
• Bonus Programs
• Skill-based, Certification & Bilingual Pay
• Clothing Allowance for Uniformed Personnel

• Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000) years of service
• Mission, Vision, Values (MVV) Excellence Awards
• Safety Awards
• Biannual All-Employee BBQ Lunch
• Annual Employee Pool Party

• City matching to AZ State Retirement System & Long Term Disability (ASRS)
• Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA.

City of Kingman