Financial Operations Manager

FINANCIAL OPERATIONS MANAGER

FINANCE

$69,050 - $82,847 / ANNUALLY

 (HIRE IN RANGE; DOQ) 

POSITION IS FLSA EXEMPT

Learn more about our Benefits & Wellness Incentives

OPEN UNTIL FILLED

The City of Kingman is seeking a Financial Operations Manager for our Finance Division. Our team members enjoy working on a variety of projects in a team-focused, customer-oriented environment. The ideal team member should be able to demonstrate their capabilities to perform a variety of experienced finance administration and management duties to better serve our team and customers.  

OVERVIEW

The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive. 

For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page, and our Go Kingman tourism page for more information

GENERAL DESCRIPTION OF POSITION
Performs highly professional management, administrative, and supervisory duties associated with the operations of the Financial Operations Division, including accounts payable, accounts receivable, and payroll.   Interprets and carriesout goals and objectives, allocates resources and maintains related financial records. Leads and manages activities; develops goals and objectives; manages staff; identifies and makes suggestions for system and process improvements. Work is performed in accordance with departmental policies and requires the use of independent judgment and initiative.  

SUPERVISION RECEIVED
Work is performed independently with considerable latitude for discretion and judgment under the broad guidance and direction of the Assistant Finance Director.

SUPERVISION EXERCISED
Exercises supervision over division staff.Education and experience:

• Bachelor’s Degree in Accounting, Finance, Public or Business Administration or a closely related field; and 
• Three to five (3-5) years of experience in governmental or fund accounting, accounts payable, accounts receivable, or other accounting areas; and
• A minimum of two (2) years of supervisory experience;
• OR an equivalent combination of education, experience and training equivalent to the above minimum requirements.

SPECIAL REQUIREMENTS

• Valid Arizona Driver's License or ability to obtain one within 6 months of hire. 
• Position requires the attainment of the Certified Payroll Professional certification within 2 years from the date of hire.   Position must maintain certification throughout the course of employment through on-going educational training opportunities.

ESSENTIAL DUTIES & RESPONSIBILITIES Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills.  They are intended to be accurate summaries of what the job classification involves and what is required to perform it. 

• Oversees and assists with payroll functions to ensure timely and accurate timekeeping, calculation and processing of payroll, subsequent regulatory reporting and compliance. 
• Manages and processes payroll liability payments and disbursements. 
• Maintains the payroll system and makes recommendations to streamline, consolidate and drive process improvement. 
• Oversees the quarterly and annual payroll reporting processes including 941 and W-2 reporting; ensures calendar and fiscal year end changes are processed accurately. 
• Stays current with applicable federal, state, and local laws, rules, regulations and policies; analyzes new standards, regulations, existing/proposed legislation for impact and recommends implementation of new requirements, attends training, and provides guidance to staff.  
• Manages daily banking activity; reviews transactions, generates reports, and validates activity.
• Reconciles general ledger payroll, liability, and other accounts as assigned. Prepares journal entries. 
• Prepares the monthly sales tax reports and processes TPT returns; Performs use tax processes. 
• Supervises and assists in the citywide procurement process by administering the Procurement Code, approving requisitions, and overseeing the formal solicitation processes within the procurement software.
• Administers the City’s accounts payable and accounts receivable processes; posts and approves the accounts payable payments; implements best practices throughout all of the AP/AR functions.
• Completes the 1099 annual reporting processes.
• Reviews and approves invoice and purchase card transactions. 
• Reviews and approves the daily deposit.
• Works with City departments to streamline accounts payable and accounts receivable processes.
• Recommends storage, retention, and destruction policies and procedures for financial records.
• Conducts internal reviews of processes and cash handling procedures to ensure compliance with the Finance Department Policies and Procedures. 
• Assists with the development and ongoing maintenance of the Finance Department’s disaster recovery plan.
• Researches, develops and maintains technologies and information systems; researches and recommends system upgrades and replacements.
• Manages teams of staff by planning and prioritizing work, ensuring policy and procedure compliance, recommending changes and adjustments to staffing levels, preparing work schedules and workflow, and staff development and performance management. Handles sensitive personnel matters including hiring, discipline and terminations; resolving grievances and other human resources actions. 
• Assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
• Participates in, coordinates, and oversees special projects. 
• Assists the Assistant Finance Director with the annual audit by writing fiscal narratives, reviewing schedules and other documentation, as needed.
• Coordinates department-wide initiatives for the enhancement and improvement of service and program delivery.
• Provides leadership and direction in the development of short- and long-range goals for the division; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed.
• Serves as a liaison with employees and external organizations; represents the City at various meetings, public events, training sessions, committees, and/or related events, and maintains effective working relationships; provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public; communicates official plans, policies and procedures to staff and the general public.
• Keeps the Assistant Finance Director advised of division activities and issues through written and oral reports.
• Protects privileged and/or confidential information.
• Regular attendance is an essential function of this job to ensure continuity.
• May be required to work early mornings, evenings, or weekends as needed.
• Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
• Provides excellent customer service to both internal and external contacts.

PERIPHERAL DUTIES:

• Performs other duties as assigned.   
• Serves as a member of various committees. 
• Provides back-up to other related positions.

WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    See Physical Demands.

COMMIMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable.  The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.

 All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities. 

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.

Salary : $69,050 - $82,847