What are the responsibilities and job description for the Fiscal Assistant (Accounts Payable) position at City of Kingsport?
JOB
Under general supervision, performs various accounts payable related activities for the City of Kingsport and Kingsport City Schools, including such activities as the timely payment of all vendor invoices and expense vouchers and maintaining of accurate records and reports.
EXAMPLE OF DUTIES
Receives invoices directly from vendors and forward those invoices to department managers for review and approval.Reviews all payment requests for appropriate documentation and requisite approval authority.Enters properly approved invoices and other contractual obligations into accounts payable system for payment. Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.Corresponds with city and school departments regarding proper documentation, receiving reports, processing deadlines and other invoice issues.Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.Works with various software applications such as Microsoft Excel, Word and the AS 400 system. Maintains department files and records in compliance with department standards and all applicable regulations, policies, and procedures.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
High school graduate or GED plus experience equivalent to two years full time work in Accounts Payable/bookkeeping; OR completion of a post high school education in Bookkeeping or Accounting may substitute for one year required experience. AS400 Experience is preferred, but not required.
Under general supervision, performs various accounts payable related activities for the City of Kingsport and Kingsport City Schools, including such activities as the timely payment of all vendor invoices and expense vouchers and maintaining of accurate records and reports.
EXAMPLE OF DUTIES
Receives invoices directly from vendors and forward those invoices to department managers for review and approval.Reviews all payment requests for appropriate documentation and requisite approval authority.Enters properly approved invoices and other contractual obligations into accounts payable system for payment. Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.Corresponds with city and school departments regarding proper documentation, receiving reports, processing deadlines and other invoice issues.Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.Works with various software applications such as Microsoft Excel, Word and the AS 400 system. Maintains department files and records in compliance with department standards and all applicable regulations, policies, and procedures.Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
High school graduate or GED plus experience equivalent to two years full time work in Accounts Payable/bookkeeping; OR completion of a post high school education in Bookkeeping or Accounting may substitute for one year required experience. AS400 Experience is preferred, but not required.
