Accountant II

It is the mission of the Finance Department to be a leader in being fiscally responsible through developing, implementing, and supporting programs that add value to the City of La Marque related to financial compliance, effective audits, and fiscal operations.

What we do makes a positive difference and leaves a proud legacy.

• How the Finance Department fits into the big picture and aligns with City Council Priorities
  • Engage in client relations by providing excellent service.
  • Striving for people and data is driven by informing, presenting, and reporting

on initiatives related to sound financial management

• Work hours/time off
  • Following 6 months of employment you are eligible vacation and sick time

• Regular attendance at work is required.
• Inform supervisor of whereabouts/call-in
• Exempt employees are regularly expected to work the hours necessary to complete the job, with the understanding that this may exceed 40 hours in any one week.

Responsibilities 

• The purpose of this role within the organization is to review and analyze activities engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting, budget analysis, and statistical records.
• This role is to be a professional example for both Accountant I's, Accounts Payable/Purchasing Coordinator
• This role works independently, under limited supervision, reporting major activities through periodic meetings.
  • Reconcile property taxes, fixed assets, and all bank accounts; creates journal entries; posts to the general ledger.
  • Assists Accountant I's with any needed training.
  • Processes and approves or denies all requests for payment of petty cash.
  • Supervises the payroll function and the work of the Accountant I (Payroll) including answering payroll questions, resolving issues that arise, and correcting mistakes made (ensure that the Accountant I is instructed on how to correct mistakes)
  • Assists with reconciliation of payroll tax payments to ensure accuracy; makes any payments owed and claims any refunds due; assists with the quarterly payroll tax report.
  • Monitor and implement prevention and detection control for fraud and errors.
  • Serves as backup for full scale payroll processing during Accountant I's absence.

• Trains/Assists Accountant I on a variety of payroll duties:
• 941 Quarterly
• TMRS
• 945 Filing
• TEC Processing
• Proof payroll register each payroll run to ensure accuracy.
• Process W-2's.
• Reconciles employee benefit invoices to assure proper payment to insurance vendors as backup.
• Edits journal entries.
• Assists with monthly/quarterly/annual State Comptroller's payments include but not limited to:
• Monthly sales tax
• Court quarterly
• Child Safety annual
• Assists with fixed assets.
• Assists with capital projects.
• Assists with certain purchasing functions within the department.
• Performs monthly bank reconciliations as backup.
• Performs monthly balance sheet accounts reconciliations include but not limited to:
• UB Receivables
• Security Deposits
• Payroll liabilities
• Property taxes

• Assists with EDC monthly financial reports.
• Performs Seizure fund reconciliations.
• Performs PIDs, TIRZ, MUD, etc. reconciliations, payments, and maintains proper records.
• Assist with auditor requests for ACFR
• Assists with budgeting.
• Delivers cash deposit bags to bank location during City Marshal's absence.
• Serves as Accountant I's backup. (Payroll and GL)

• Additional Duties
  • Verifies and ensures the timely and accurate posting of departmental financial data to the general ledger and performs any necessary reconciliation and/or adjustments as necessary. The Finance Director must sign off on these adjustments.
  • Performs related work as assigned by Finance Director.

Communication 

Effective communication is vital to the success of the team.

• • Presents training; composes original reports, using proper language, punctuation, grammar, and style.  
  • Respect others through words and actions.
  • Gossiping or speaking ill of other team members or employees will not be tolerated. This affects morale and can be offensive to others.

Self-Development

• On-demand webinars
• Seminars
• Publications
• Certifications/Trainings

Priority Projects 

• • Bank reconciliations (able to work independently without the consultant for the monthly reconciliation)
  • Outstanding Reconciliation items (consult with UB, Court and Inspections and Code to ensure revenue/deposits are received and posted in the GL by the 15th of each month for the prior month)

These are not all-encompassing in which you may perform related work as assigned. The City of La Marque is a lean organization, and employees may be required to shift priorities to meet the needs of the community.