LEGAL ADMINISTRATIVE ASSISTANT

Job Posting

The following position is available with the City of Lafayette. If you are interested in
being considered for this position, applications are ONLY available online at:
htpp://work4lafayette.com

The application deadline is Open Until Filled

Available with the City of Lafayette Legal Department:

POSITION: Administrative Assistant

LOCATION: Legal Department

HOURS: Monday- Friday 8a-4:30p

SALARY: $2,015.67- $2,317.59

DESCRIPTION:
• Administrative Support. Provide broad and high-level support to the City Attorney and

Legal Department ensuring efficient operations and promoting a tone of professionalism.

• Communication. Serves as liaison between the legal department, other city departments,

external agencies and the public. Answer and screen incoming calls, emails, and inquiries,

and to relay messages promptly to appropriate staff members.

• Document Management. Assist in the preparing, editing, formatting and filing of legal

documents including pleadings, briefs, contracts and agreements. Maintain electronic and

physical filing system for easy retrieval and organization of documents. Record documents

with the Tippecanoe County Recorder’s Office.

• Research and Information Gathering. Conduct research and gather relevant information

to support projects and initiatives. Compile data, reports and summaries as needed.

• Records Management. Manage and maintain legal records and databases, ensuring

accuracy, completeness and compliance with record-keeping requirements.

• Financial Administration. Assist in managing budgets, processing invoices, tracking

expenses and maintain financial records for the Department.

• General Office Duties. Perform various administrative tasks such as photocopying,

scanning, filing, and ordering office supplies. Maintain organization of office spaces and

Legal Department webpage.

REQUIREMENTS:
High school diploma or GED and equivalent combination of training and/or work experience in
administrative field or related work; Associate degree preferred. Incumbent performs duties of
routine nature independently with a majority of duties according to a flexible, customary routine
with priorities determined primarily by supervisor. Incumbent works with little supervision and
follows established policies, procedures, work methods, and directives in carrying out routine or
recurring assignments and tasks. Incumbent’s work is reviewed upon completion of specific
projects for adherence to guidelines and soundness of judgment. Incumbent has contacts with

co-workers, the general public, other City departments, and with persons employed by other
governmental agencies. There are person-to person work relationships with explanation and
interpretation of what is required in order to render services, carry out the City’s policies and
maintain coordination.

PHYSICAL EFFORT: Work is performed in a modern office environment. Most tasks are
performed while sitting or standing

The City of Lafayette is an Equal Opportunity Employer