What are the responsibilities and job description for the Accounting Clerk I - Risk Management position at City of Lakeland, FL?
GENERAL DESCRIPTION OF CLASS
This is accounting and related specialized clerical work in maintaining fiscal records. Some employees in this classification will also perform non-accounting duties as required in the designated department. Work involves the application of fundamental double-entry bookkeeping knowledge and related skills. Work is performed according to established procedures, and employees are expected to perform standardized tasks with independence. The nature of the work requires familiarity with and constant use of a PC and/or mainframe computer system. Supervisors review work through observation and review of records and reports.
This position is for Risk Administration support and may perform duties that relate to all facets of the City of Lakeland’s Risk Management Department’s role within the guidelines of the job description.
This posting will close after the receipt of the first 12 qualified applicants, but please note it is "Continuous" and can close at ANY TIME WITHOUT NOTICE.
ESSENTIAL FUNCTIONS
- Posts to and maintains various ledgers; prepares or assists in preparing basic reports.
- Assists in creating T-forms, budget transfers, journal entries, and check requests as needed.
- Classifies receipts and disbursements following established codes, referring questionable allocations to the supervisor; maintains billing and posting of charges and credits to accounts; enters transactions into a computerized accounting system using a computer terminal.
- Inputs computer system control parameters and maintenance transactions into the accounting system.
- Prepares payroll and vendor checks for payment of transactions having immediate priority.
- Prepares reports and maintains accounting schedules and other statistical schedules.
- Prepares records to maintain payroll/personnel database.
- Verifies the accuracy of bi-weekly payroll checks, pension checks, and related reports.
- Enters invoices and other documents into EBS (Oracle e-Business Suite), verify the data entered for accuracy, and makes appropriate corrections as needed.
- Identifies, researches, and reconciles problems with supervision.
- Reviews and enters manual journal and budget entries submitted by user departments requiring City Manager approval.
- Prepares and organizes records to be sent to Records Retention.
- Maintains an ongoing file of unapproved invoices and timely follow-up with user departments and vendors, per the Florida Prompt Payment Act.
- Copies and distributes invoices to appropriate departments for approval of payment.
- Scans various documents for archiving.
- Runs reports from the internet purchasing card system and reviews transactions and documentation for completeness and accuracy.
- Reviews and audits travel advance and reimbursement documents before payment.
- Reconciles vendor statements of account with Accounts Payable records.
- Maintains confidentiality of records in compliance with Florida’s Government-in-the-Sunshine Law.
- Assists with annual budget preparation.
- May perform payroll duties.
- May be required to work overtime or alternate hours as necessary for the efficient operation of the department.
- Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds following established routines; makes daily entries in cash receipts ledger; prepares checks for deposit.
- Checks customer accounts receivables and acts following established policy.
ADDITIONAL FUNCTIONS:
- May perform various non-accounting functions, such as maintaining departmental personnel and payroll records and filing and retrieving documents.
- Assists professional accounting personnel with financial statement and budget preparation.
- Works with third-party vendors to reconcile problems with unpaid invoices
- Performs new hire procedures and documentation for hiring authorities.
- Participates in projects as applicable.
- Position may be designated as Mission Critical.
- Performs related work as required.
QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE)
- High school diploma from an accredited school or a GED.
- Two (2) years of experience in a finance, accounting, payroll, or bookkeeping-related field.
An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.
SPECIAL REQUIREMENTS:
- Must possess and maintain a valid telephone number.
- Must possess a valid driver’s license.
- May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.
KNOWLEDGE, SKILLS, ABILITIES
- Knowledge of basic double-entry bookkeeping principles and practices and their application to accounting transactions.
- Knowledge of modern office methods, procedures, and equipment.
- Ability to learn City and departmental policies and procedures governing payroll and purchasing.
- Ability to maintain moderately complex financial records and prepare routine and special financial reports and statements.
- Ability to make and verify computations with accuracy at a reasonable rate of speed.
- Ability to operate various office equipment, including a computer terminal and calculator, following established procedures.
- Ability to understand and follow verbal and written instructions.
- Ability to establish and maintain cooperative and effective relationships with supervisor, co-workers, other City employees, and the general public.
- Knowledge of or ability to learn PeopleSoft, Maximo, Oracle, and UMS (City’s customer and document management applications) sufficient to perform essential functions and responsibilities of the position.
WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:
- Requires sedentary work that involves walking or standing some of the time, exerting up to ten (10) pounds of force regularly, and routine keyboard operations.
- The job risks exposure to no significant environmental hazards.
- The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.
All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.
THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE
