What are the responsibilities and job description for the Program Manager - SSMCP position at City of Lakewood (WA)?
Under the general direction of the Lakewood City Manager or their designee and the South Sound Military and Communities Partnership (SSMCP) Executive Leadership Team (ELT), organize and execute the priorities of the SSMCP. Serve in a lead capacity advancing military-civilian-tribal partnerships that:
-promote the value of military installations and operations in the South Sound and WA State;
-preserve and improve military-civilian compatibility; and
-improve tribal, regional, and state planning and military relations.
Seek and administer state and federal grants and other funding to support SSMCP initiatives. Liaise with Joint Base Lewis-McChord (JBLM), other military installations’ representatives, and other military-civilian organizations in Washington State. Improve public understanding of current and future challenges facing military families and veterans and promote and recommend effective solutions. Supervise assigned staff.
ESSENTIAL DUTIES:
Essential duties may include but are not limited to the following:
Advisory
- Regularly meet with City management staff to discuss military issues and objectives, to determine strategies and approaches, and to provide updates on current SSMCP activities and challenges.
- At the direction of the SSMCP Executive Leadership Team (ELT), advocate and inform at local, regional, state, and federal levels on behalf of SSMCP.
- Staff SSMCP Elected Officials Council (EOC), Executive Leadership Team (ELT), Steering Committee, and Working Groups with Program Coordinator.
Attendance
Maintain regular, reliable, and punctual attendance.
Budget
Develop recommended, and implement adopted, budget, including all assigned resources.
Successfully navigate various state and federal accounting and reporting systems for setting up and reporting program accomplishments.
Balance, and reconcile monthly, quarterly, and annual program reports, including computer-based systems reporting, and submit them to SSMCP leadership and appropriate agencies as required.
Collaboration
Collaborate with surrounding tribes, public agencies, state government, and the Department of Defense on military policy issues affecting JBLM and the South Sound.
Seek out new opportunities for regional military-community collaboration.
Establish and maintain working relationships with like-minded organizations locally, regionally, and nationally.
Coordinate program activities with various City departments, outside agencies and organizations, other jurisdictions, regulatory agencies, contractors, consultants, architects, engineers, and other public and private agencies.
Coordinate with JBLM, tribes, local governments, and/or non-governmental organizations (NGOs) to conduct periodic military personnel, military family, business, and/or public surveys on issues affecting and affected by the presence of JBLM.
Grants/Contracts
Identify grant funding opportunities, prepare and submit applications, and administer grants once awarded.
Draft RFPs, RFQs, and contracts for SSMCP projects and provide oversight to consultants to execute projects.
Create and maintain program audit files; ensure compliance with local, state, and federal financial rules and guidelines, regulations, and policies pertaining to the Single Audit Act and requirements of each program.
Management
Regularly meet with the Planning Division Manager and senior management staff to discuss military issues and objectives, to determine strategies and approaches, and to brief staff on current activities and challenges.
Coordinate implementation and participate in periodic update of the JBLM Growth Coordination Plan (GCP).
Coordinate implementation of and periodic updates to the JBLM Joint Land Use Study (JLUS.)
Coordinate program activities with various City departments, outside agencies and organizations, other jurisdictions, regulatory agencies, contractors, consultants, architects, engineers, and other public and private agencies.
Manage the development and production of communications materials.
Records and Reports
Prepare:
- SSMCP reports, oral and written;
- Annual staff evaluation reports; and
- Contract activity reports, grant reports, and other financial reports.
Maintain program files, records, data, and statistical and financial information.
Safety
Actively champion a culture of and commitment to workplace safety through everyday actions and leadership.
Staff Supervision
Supervise SSMCP Program Coordinator.
Perform other duties as assigned.
Essential duties may include but are not limited to the following:
Advisory
- Regularly meet with City management staff to discuss military issues and objectives, to determine strategies and approaches, and to provide updates on current SSMCP activities and challenges.
- At the direction of the SSMCP Executive Leadership Team (ELT), advocate and inform at local, regional, state, and federal levels on behalf of SSMCP.
- Staff SSMCP Elected Officials Council (EOC), Executive Leadership Team (ELT), Steering Committee, and Working Groups with Program Coordinator.
Attendance
Maintain regular, reliable, and punctual attendance.
Budget
Develop recommended, and implement adopted, budget, including all assigned resources.
Successfully navigate various state and federal accounting and reporting systems for setting up and reporting program accomplishments.
Balance, and reconcile monthly, quarterly, and annual program reports, including computer-based systems reporting, and submit them to SSMCP leadership and appropriate agencies as required.
Collaboration
Collaborate with surrounding tribes, public agencies, state government, and the Department of Defense on military policy issues affecting JBLM and the South Sound.
Seek out new opportunities for regional military-community collaboration.
Establish and maintain working relationships with like-minded organizations locally, regionally, and nationally.
Coordinate program activities with various City departments, outside agencies and organizations, other jurisdictions, regulatory agencies, contractors, consultants, architects, engineers, and other public and private agencies.
Coordinate with JBLM, tribes, local governments, and/or non-governmental organizations (NGOs) to conduct periodic military personnel, military family, business, and/or public surveys on issues affecting and affected by the presence of JBLM.
Grants/Contracts
Identify grant funding opportunities, prepare and submit applications, and administer grants once awarded.
Draft RFPs, RFQs, and contracts for SSMCP projects and provide oversight to consultants to execute projects.
Create and maintain program audit files; ensure compliance with local, state, and federal financial rules and guidelines, regulations, and policies pertaining to the Single Audit Act and requirements of each program.
Management
Regularly meet with the Planning Division Manager and senior management staff to discuss military issues and objectives, to determine strategies and approaches, and to brief staff on current activities and challenges.
Coordinate implementation and participate in periodic update of the JBLM Growth Coordination Plan (GCP).
Coordinate implementation of and periodic updates to the JBLM Joint Land Use Study (JLUS.)
Coordinate program activities with various City departments, outside agencies and organizations, other jurisdictions, regulatory agencies, contractors, consultants, architects, engineers, and other public and private agencies.
Manage the development and production of communications materials.
Records and Reports
Prepare:
- SSMCP reports, oral and written;
- Annual staff evaluation reports; and
- Contract activity reports, grant reports, and other financial reports.
Maintain program files, records, data, and statistical and financial information.
Safety
Actively champion a culture of and commitment to workplace safety through everyday actions and leadership.
Staff Supervision
Supervise SSMCP Program Coordinator.
Perform other duties as assigned.
Prior military experience or experience working with the Department of Defense is required.
Supervisory experience of staff required with 3 years of experience.
Experience with state and federal grant funding for economic development is preferred.
Any equivalent combination of education and experience that would likely provide the candidate with the knowledge and abilities to successfully perform the job will be considered. A typical combination is: a bachelor's degree with an emphasis in business, public administration, military affairs, or related field AND four years of experience in program/project planning, implementation and management, policy analysis, and contract management.
Licenses and Certification Requirements:
A valid driver's license with a driving record that meets an acceptable standard for safety at the point of hire and throughout employment in this position.
Must be at least eighteen (18) years of age. and federal grant funding for economic development is desired.
Supervisory experience of staff required with 3 years of experience.
Experience with state and federal grant funding for economic development is preferred.
Any equivalent combination of education and experience that would likely provide the candidate with the knowledge and abilities to successfully perform the job will be considered. A typical combination is: a bachelor's degree with an emphasis in business, public administration, military affairs, or related field AND four years of experience in program/project planning, implementation and management, policy analysis, and contract management.
Licenses and Certification Requirements:
A valid driver's license with a driving record that meets an acceptable standard for safety at the point of hire and throughout employment in this position.
Must be at least eighteen (18) years of age. and federal grant funding for economic development is desired.
KNOWLEDGE OF:
Organization, mission, and operations of the Army and Air Force.
Program, policy, and funding issues regarding military-community collaboration, military installation changes, and establishing public/private and public/public partnerships.
County and municipal government administration.
Public policy making and public process.
Public outreach.
Fiscal and programmatic management.
Principles and practices of administration, supervision, and training.
Local and regional community development issues.
Statistical analysis and other evaluation methods.
Negotiating techniques.
Financial and statistical record-keeping techniques.
Interpersonal skills using tact, patience, and courtesy.
ABILITY TO:
Interface with a broad range of partners and constituents.
Develop and deliver effective presentations to a wide variety of audiences.
Maintain detailed records of activities and produce clear and comprehensive reports.
Prepare, negotiate, and monitor contracts.
Plan, implement, manage, and assess programs.
Multi-task and work in a fast-paced environment with multiple changing priorities.
Monitor program financing to ensure compliance with related federal, state, and local rules and regulations and policies.
Establish and maintain cooperative and effective working relationships with co-workers, senior leaders, private and public officials, public agencies, professionals, and the general public.
Exercise sound judgment.
Work extended hours and weekends, as needed.
Provide adequate transportation for meetings, events, and commitments off site.
Maintain regular and reliable attendance as required for the position.
Organization, mission, and operations of the Army and Air Force.
Program, policy, and funding issues regarding military-community collaboration, military installation changes, and establishing public/private and public/public partnerships.
County and municipal government administration.
Public policy making and public process.
Public outreach.
Fiscal and programmatic management.
Principles and practices of administration, supervision, and training.
Local and regional community development issues.
Statistical analysis and other evaluation methods.
Negotiating techniques.
Financial and statistical record-keeping techniques.
Interpersonal skills using tact, patience, and courtesy.
ABILITY TO:
Interface with a broad range of partners and constituents.
Develop and deliver effective presentations to a wide variety of audiences.
Maintain detailed records of activities and produce clear and comprehensive reports.
Prepare, negotiate, and monitor contracts.
Plan, implement, manage, and assess programs.
Multi-task and work in a fast-paced environment with multiple changing priorities.
Monitor program financing to ensure compliance with related federal, state, and local rules and regulations and policies.
Establish and maintain cooperative and effective working relationships with co-workers, senior leaders, private and public officials, public agencies, professionals, and the general public.
Exercise sound judgment.
Work extended hours and weekends, as needed.
Provide adequate transportation for meetings, events, and commitments off site.
Maintain regular and reliable attendance as required for the position.
WORK ENVIRONMENT:
Work is primarily conducted at Lakewood City Hall in an office environment with regular travel to various work sites and meeting locations. Occasional out of state travel is required.
PHYSICAL ABILITIES:
Constant use of sight, hearing, and speech abilities necessary to perform essential functions and communicate with others. Frequent fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities. Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position. Frequent standing in combination with walking (short distances) throughout work shift in office areas. Occasional pushing/pulling force up to 10 pounds opening doors, drawers, and moving materials. Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Ability to operate a motor vehicle for transportation to off-site meetings and events. Works primarily indoors in a climate-controlled office environment with low noise levels.
FLSA DESIGNATION
Exempt, not eligible for overtime
UNION AFFILIATION
Non-represented
EQUAL OPPORTUNITY
The City of Lakewood is proud to be an Equal Opportunity Employer that encourages, supports, and celebrates respect, empowerment, diversity, equity, inclusion, and belonging for all. We welcome your unique contributions!
Salary : $9,581 - $12,153
