Community Events Coordinator

The Community Events Coordinator acts as a primary point of contact, planner, marketer, implementer and evaluator for the city’s signature community events produced through Lakewood’s Heritage, Culture and the Arts (HCA) division. Current events include Cider Days, Sounds Exciting! Summer Concerts, Rockin’ Block Party, Big Belmar Bash and Lakewood Lights.

Essential Duties and Responsibilities

Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion. Employees must be able to perform the essential duties of this job with or without reasonable accommodation.

• Leads all aspects of city produced outdoor community events located at Heritage Lakewood Belmar Park and other large key events such as the Big Belmar Bash partnership in downtown Belmar. Responsibilities include development of an annual HCA community event plan that is inclusive and collaborative, start to finish event production management and troubleshooting, hiring, training, supervision and review of variable event assistants, communication of relevant event details with internal partners, serves as an advisor for other departments and city events, and assumes additional City-event responsibilities as assigned.
• Provides clear event related direction, communication, training and supervision to colleagues, event assistants and volunteers throughout the event planning, implementation and debriefing process. Systematically and informally, seeks and shares event related feedback from all for the purpose of improving future events.
• Develops, proposes and manages budgets, contracts, payments, and records for all community events to meet established revenue goals. Collaborates with the City’s Resource Development Supervisor to determine business solicitation plan and secure sponsorships and/or donations for HCA events.
• Collaborates with the Community Resource marketing team to develop and implement effective event marketing and promotional plans. Promotes community events through social media, public speaking and marketing collateral (flyers, posters, banners, postcards, etc.)
• Collaborates with HCA Volunteer Coordinator to develop meaningful volunteer roles that support the success of community events. Communicates information about events to volunteers. Responds to event related volunteer inquiries. Supports the coordination of volunteer hospitality for events. Provides emergency training, protocols related to creating a welcoming and inclusive environment, orientations and “day of” briefings and support to volunteer community assigned to events.
• Maintains high level of professionalism in Lakewood’s stated Core Competencies: customer service, dependability, professional attitude, innovation, collaboration and professional courage.
• Supports museum operations and functions as an integral part of the Heritage Lakewood museum team. Actively involved in short and long-term planning related to HCA facilities and programs as appropriate.
• Performs other duties as assigned.

Reporting Relationships

Supervision Received: Receives general supervision from Heritage Lakewood Belmar Park Administrator

Supervision Exercised: Oversees the work of variable employees, interns and volunteers.

Knowledge, Skills and Abilities

• Ability to create and execute detailed logistical plans. Knowledge and experience in booking talent, contracting, tracking and reporting event attendee numbers, and solicitation and sponsorship ‘packaging’ related to events planning.
• Ability to negotiate with a variety of businesses, community volunteers and others on behalf of the HCA Division.
• Ability to demonstrate good judgment / problem-solving skills in a professional, creative and timely manner.
• Knowledge of local, state and regional history related to planning mission related events.
• Ability to work long hours including evenings and weekends at community events and programs as required.
• Ability to respond effectively to angry, frustrated or upset individuals.

Technological Skills

• Proficient in the following types of software:
• Microsoft Office application programs including Excel, Word, Access, and PowerPoint
• Adobe software applications
• ticketing and registration management software
• Volunteer management software

Education and Experience

A combination of job-related education and experience demonstrating the equivalent knowledge, skills, and abilities required to effectively perform the functions of this position may be considered, as determined by management.

• Education: High School degree or equivalent. Bachelor’s Degree in Recreation, Humanities, Not-for-Profit Management or related field is a preferred qualification. Bilingual skills in Spanish is a preferred qualification.
• Experience: 3 years’ experience in a leadership role producing large outdoor community events.

Working Conditions and Physical Requirements

Must successfully complete and maintain required state or departmental physical standards and certifications.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects

PHYSICAL DEMAND

• Bend or position self to move items from higher place to lower place or vice-versa
• Lift, carry, push, pull, move, or position from all levels up to 50 pounds
• Lift, carry, push, pull, move, or position from all levels over 51 pounds. with assistance
• Sit, stand or be stationary
• Stoop, kneel, crouch, crawl, climb, balance, turn or twist all of which may include awkward positions on both even and uneven terrain
• Talk, hear, converse, communicate, or exchange information
• Use of hands and/or fingers in a repetitive motion to handle, pinch, reach, grasp, move, feel, inspect, etc.
• Vision to include distance, depth perception, peripheral and color
• Walk, ascend or descend on both even and uneven terrain

Environmental Conditions may include

• Office settings, outdoor settings for extended hours in all weather conditions
• Frequent vibrations (due to equipment used during event set up and implementation)
• Fumes or airborne particles
• Moderate to extremely loud noise environment
• Outdoor weather conditions
• Work in high, precarious places

The City of Lakewood is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. All Lakewood employees are expected to work and complete all tasks in a safe manner consistent with training, standard operating procedures, City or Department policies, and common sense. Working in a safe manner includes the use of personal protective equipment (PPE) and complying with all City and/or Department safety rules. Horseplay on-the-job is strictly forbidden. The failure to work in a safe manner, use PPE, follow standard operating procedure, or comply with a safety rule will result adverse employment consequences ranging from verbal discipline to termination from employment, including any applicable reduction in benefits under the Colorado Workers’ Compensation Act. Employees are also expected to encourage safe work practices by all co-employees, and to report any unsafe work practices immediately to a supervisor.

The City of Lakewood celebrates diversity, equity and inclusion in all areas of our workforce. Accordingly, the city is committed to creating, nurturing and sustaining a diverse, equitable and inclusive culture, where differences drive innovative solutions to meet the needs of our community and employees.