What are the responsibilities and job description for the HR Coordinator position at City of Las Cruces?
Provide administrative and technical support for various human resources (HR) functions, to ensure the consistent application of HR policies, applicable regulations, and effective delivery of HR services to support organizational goals.
Environmental Factors
Work is performed primarily in an office setting with occasional travel to other City offices and locations which may involve exposure to varied weather and traffic conditions.
Physical Factors
Light physical demands; mostly desk work requiring the ability to lift and carry files, supplies, and equipment; frequent use of a personal computer.
Work Situation Factors
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.
Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.
FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL THE MINIMUM REQUIREMENTS.
Full-time, regular, exempt
The first review of applications will take place on February 24, 2025.This position is posted as a grade RX18.
- Oversees and administers the City of Las Cruces evaluation system to assess performance and development for all team members and leaders, to ensure consistent and effective feedback processes across the organization.
- Manages projects from beginning to completion to ensure compliance with City rules, guidelines, and laws; researches and obtains technical information for each project; drafts project plans; communicates scope of work, time frame progress, estimated costs and projected completion dates.
- Assists team leaders in drafting and refining organizational policies, leverages existing policies and procedures to create clear and effective documentation; researches and interprets regulations to support the development, implementation, and administration of policies and procedures, reviews, edits, and revises policies, and manuals to ensure accuracy, consistency, and compliance with applicable regulations and alignment with organizational goals and objectives.
- Consults with customers to analyze, facilitate, and resolve HR related issues; advises and makes recommendations to staff regarding policy and procedures; responds to requests for information and assistance; provides information and assistance within scope of authority to assure timely, accurate, and appropriate communication and levels of customer service.
- Evaluates, coordinates, monitors, and makes recommendations for recruitment, assessment, test development, and selection processes; reviews, processes, maintains, audits and updates personnel actions and records in various mediums, formats, and platforms; maintains confidentiality of all work-related matters and personnel records to assure legal compliance and adherence to policies and procedures.
- Researches, drafts, and implements standard operating procedures (SOPs) for departmental projects and processes, ensures alignment with organizational goals; revises and updates existing SOPs to maintain relevance and compliance with laws, regulations, and organizational standards and to ensure procedures address critical areas such as safety, quality, and compliance and adhere to relevant laws and regulations.
- May assist with overseeing and administering employee benefit plans and programs; assists employees with enrollment procedures and requirements to ensure completeness and accuracy; assists in processing benefit enrollments, terminations, and changes in various formats and mediums to assure accuracy of data and records.
- May assist with the oversight and tracking of employee leave that may qualify under the Family Medical Leave Act (FMLA) to monitor compliance of federal regulations and established policies; assists with the receipt, review, and processing of all communications, forms, and applications related to FMLA to ensure timely and consistent correspondence; assists in coordinating with staff and Departments to ensure appropriate levels of communication regarding time and leave entry for payroll purposes.
- May assist with oversight and tracking of employee leave that may qualify for Workers Compensation to monitor compliance of federal regulations and established policies; assists with the receipt, review, processing and intake of all communications, forms, and applications related to Workers Compensation to ensure timely and consistent correspondence; assists in coordinating with staff and Departments to ensure appropriate levels of communication regarding time and leave entry for payroll purposes.
- May assist with managing, monitoring and maintaining HR compliance with current applicable local, state, and federal employment regulations, including, but not limited to, Workers Compensation, the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA).
- Prepares and presents various special and recurring reports to provide accurate and timely information.
Bachelor's Degree in Human Resources, Organizational Development, Public Administration, Business Administration or related field AND three (3) years of progressively responsible Human Resources work experience. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.
Licenses/Certification(s)
Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.
Knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of human resources administration in the public sector; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.
Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.
Skills in: reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
Salary : $55,994 - $79,831
