Purchasing Manager

The Purchasing Manager is a senior-level position responsible for planning and organizing citywide procurement activities related to the purchase of goods and services, formal solicitations, policies and procedures. Works under limited supervision and have a considerable level of discretion. The Purchasing Manager supervises the Purchasing Specialist.

Essential Duties & Required Qualifications

• Plans, organizes, and directs the purchasing activities of the City.
• Designs and implements a quality check and approval process for purchasing documents.
• Develops, implements and modifies purchasing policies to ensure the City’s compliance with state and local laws and regulations.
• Ensures the procurement of goods and services is done in a fair, consistent, efficient, and cost-effective manner.
• Assists the vendor community in providing goods and services to the City by assisting with registration on City’s bid list, and with completion of required forms.
• Proficiency in the Request for Proposal (RFP) process and guiding City employees to learn and follow the process.
• Works with City departments, regarding vendor performance non-compliance with contracts, and seeking new procurement opportunities.
• Communicates with the City’s executive team, governing body and citizens to ensure accountability and transparency.
• Utilizes solid leadership and collaborative skills in managing complex interactions with customers, vendors, and team members.
• Serves as a resource for the administration of complex contracts, long-term agreements and procurement oversight.

• Supervises work of the division staff, including interviewing, hiring, and training employees.
• Researches and identifies alternative methods for procurement by researching government codes, attorney general operations and case law for legal methods of procurement for services not defined in the Local Government Code 252.
• Produces monthly reports.
• Additional related duties as assigned.

Required Education and Experience

• Bachelor's degree from an accredited college or university, AND, a minimum of four years full-time related experience in purchasing at a city, county, or state entity.

OR

• High school diploma or its equivalent, AND, a minimum of eight years of full-time related experience in purchasing at a city, county, or state entity.

Certificates, Licenses, Registrations

• Valid Driver’s License from a state in the U.S. and, if needed, the ability to obtain a Texas driver’s license within 90 days per state law.
• A nationally recognized Purchasing Association Certification such as the Certified Purchasing Manager (CPM), or the ability to obtain one within 18 months of employment.

Preferred Education and Certifications

• Five or more years of related experience in purchasing.
• Five or more years of supervising direct reports.
• Current Certified Purchasing Manager (CPM) Certification from ISM, or an equivalent certification.
• Experience work for a Municipality (City or Town).
• Experience working in Bonfire Contract Solutions.
• Experience working in Civic Plus/Laserfiche.

Knowledge, Skills & Abilities

• Texas Local Government Code (Sections 252 & 271), Texas Open Meetings Act, Public Information Act.
• Municipal Bid processes and procedures. Contract administration and negotiation principles. Purchasing records, reports and documentation.
• Supervisory principles, practices, and methods. Ability to prioritize and coordinate work assignments and projects to meet required deadlines. Must have excellent communication skills, both verbally and written, must be strong in computer skills.
• Must possess a strong understanding of the need for a high level of professional decorum and have the ability to work independently in absence of specific instruction or supervision.
• Preparing, negotiating, and administering supplier contracts. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence and to speak effectively with customers or employees of organization.
• Ability to establish and maintain effective relationships with public officials, superiors, subordinates and the public.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle items; reach with hands and arms; climb or balance; stoop and kneel; talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be able to lift or move 10 lbs. with regularity.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship. *
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.

• The City of Leander participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.

Medical
We offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse/child/family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.

Dental
Dental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse/child/family premiums with you – we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50/50.

Vision
Access to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.

Life/AD&D
Your basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life/AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.

Disability
Both short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.

Accident & Cancer
Need extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.

Flexible Spending Accounts (FSA)
Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.

Health Savings Accounts (HSA)
The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.

Employee Assistance Program
We know that sometimes your needs are much different than a doctor visit or a prescription, so the City pays for a generous employee assistance program through Alliance to help you or any household member with counseling, legal referrals or simply a safe ride home.

Holidays
The City has thirteen designated holidays each year.

Vacation Leave
Most full time, regular employees (excluding firefighters on a 24 hour shift schedule and department heads) accrue 3.69 hours of vacation time each pay period and are eligible to use that time after just six months of employment. The longer you work for the city, the more vacation time you receive, with those accrual rates going up at 4, 9 and 14 years of service. Never use your vacation time? Don't worry; you can bank up to two times your annual accrued hours before you stop accruing.

Sick Leave
As a full time regular employee (excluding firefighters on a 24 hour shift), you accrue 3.69 hours of sick leave each pay period, which you are eligible to use after your first pay period with the city. You can also continue to build your sick leave balance up to 480 hours for those unexpected emergencies.

Longevity Pay
Regular full-time employees after they've been employed for one year or more are eligible for an annual payout of $5 for every month of City service. So, while that first year $60 check might not seem like a ton of money, that $1500 check (minus taxes of course) for your 25 years of service which is paid around Thanksgiving will likely help you feel very thankful for a little extra cash for Christmas shopping.

Retirement
All regular full-time employees participate in our Texas Municipal Retirement System (TMRS). Your 7% investment each payroll period is matched 2 to 1 by the City and is vested at 5 years. You can retire at age 60 with 5 or more years of service or younger if you have at least 20 years of service. You can also receive service credit for certain types of military service. The City's TMRS plan is one of the most generous retirement plans around.

Deferred Compensation
If saving 7% with a 2 to 1 match through TMRS isn't enough to meet your financial goals, you can stash even more on a pre-tax basis through the City's 457 plan. Start or stop saving at any time – up to $18,000 annually if you're under 50, and up to $24,000 if you're older.

Social Security
City of Leander employees also participate in the social security system under FICA regulations.

Golf Course
We have a gorgeous golf course. Want to learn how to play? As a City employee you can play for 50% off. Check it out!