Accounting Supervisor

Performs mid-level supervisory work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Responsible for overseeing all non-payroll disbursements made by the City including but not limited to accuracy and proper accounting codes. This includes timely check runs, verifying accurate data entry and processing, and ensuring an organized and accurate accounts payable filing system. The position involves significant coordination and cooperation with Purchasing, Payroll, Utility Billing, and other departments.

• Supervises the Accountant Specialist and the Accounting Clerk.  
• Performs detailed review of payments of vendor invoices, contractual obligations, and employee expenses on weekly accounts payable process. This includes, but is not limited to, vendor invoices, debt service payments, insurance and benefits payments, utilities, and lease payments.  
• Performs final review of monthly credit card expenditures and GL coding, and monthly import of transactions into the financial ERP solution.
• Responsible for updating accounts payable forms and effectively communicating those changes to City staff.
• Assists with annual vendor review to ensure accurate and updated documentation.
• Responds quickly and accurately to requests for information to City auditors, or Open Records requests through appropriate channels.
• Oversees annual IRS 1099 reporting. Reviews vendor documentation and entry for proper tax reporting. Ensures reports are filed and accepted by the defined due date.
• Performs annual Unclaimed Property Reporting to the Texas Comptroller. Updates City website with listing of unclaimed property contacts. Prepares journal entries for proper recording of these transactions.
• Oversees the preparation of the City Host Deposit Bag for daily Armored Services pick-up and related logs.
• Prepares various journal entries that are submitted for entry and review.
• Assists with budget data entry and expenditure analysis, as needed.
• Ensures that internal controls defined in policy and procedures are followed at all times, and documents and update procedures annually, and provides training to staff, as needed.
• Serves as back up to Payroll function.
• Responsible for supervising direct reports, including interviewing and training employees.  Addresses and resolves personnel issues and takes responsibility for subordinates’ activities.
• Performs additional related duties as assigned.  

Required Education and Experience

• Associate’s degree from a two-year college in Finance, Accounting, or a related field.
• Minimum of two years of full-time Accounting experience. 

OR:

• High School diploma or its equivalent.
• Combination of four years of full-time experience in accounting and education. 

 Required Certificates and Licenses

• Valid Driver's License from any U.S. State. Must be able to obtain a Texas license within 90 days of hire, per state law.

Preferred Qualifications

• Bachelor's degree from an accredited four-year college or university with major coursework in Finance, Accouting, or a closely related field.
• Five or more years of Accounting experience.
• One or more years of Supervisory experience.
• Active certification as a Certified Government Finance Officer (CGFO).
• Experience working for a government entity such as a City, County, or State agency. 

• Ability to write routine reports and correspondence.  
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Strong knowledge of accounting and principles of office management.  
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  
• Ability to communicate effectively both verbally and in writing.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in handling multiple tasks and prioritizing.
• Analyze situations and adopt quick, effect, and reasonable courses of action. 
• Knowledge of Methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing with proper punctuation, spelling and grammar.
• Skill in directing the activities of a complex and diverse organization.
• Skill in using computers and related software applications, including MS Word and Excel.
• Skill in data analysis and problem solving.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions. 

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions.
 
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. 

Salary : $65,250 - $75,060