What are the responsibilities and job description for the Accounting Supervisor position at City of Leander?
JOB
Performs mid-level supervisory work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Responsible for overseeing all non-payroll disbursements made by the City including but not limited to accuracy and proper accounting codes. This includes timely check runs, verifying accurate data entry and processing, and ensuring an organized and accurate accounts payable filing system. The position involves significant coordination and cooperation with Purchasing, Payroll, Utility Billing, and other departments.
EXAMPLE OF DUTIES
Supervises the Accountant Specialist and the Accounting Clerk. Performs detailed review of payments of vendor invoices, contractual obligations, and employee expenses on weekly accounts payable process. This includes, but is not limited to, vendor invoices, debt service payments, insurance and benefits payments, utilities, and lease payments. Performs final review of monthly credit card expenditures and GL coding, and monthly import of transactions into the financial ERP solution.Responsible for updating accounts payable forms and effectively communicating those changes to City staff.Assists with annual vendor review to ensure accurate and updated documentation.Responds quickly and accurately to requests for information to City auditors, or Open Records requests through appropriate channels.Oversees annual IRS 1099 reporting. Reviews vendor documentation and entry for proper tax reporting. Ensures reports are filed and accepted by the defined due date.Performs annual Unclaimed Property Reporting to the Texas Comptroller. Updates City website with listing of unclaimed property contacts. Prepares journal entries for proper recording of these transactions.Oversees the preparation of the City Host Deposit Bag for daily Armored Services pick-up and related logs.Prepares various journal entries that are submitted for entry and review.Assists with budget data entry and expenditure analysis, as needed.Ensures that internal controls defined in policy and procedures are followed at all times, and documents and update procedures annually, and provides training to staff, as needed.Serves as back up to Payroll function.Responsible for supervising direct reports, including interviewing and training employees. Addresses and resolves personnel issues and takes responsibility for subordinates’ activities.Performs additional related duties as assigned. Required Education and ExperienceAssociate’s degree from a two-year college in Finance, Accounting, or a related field.Minimum of two years of full-time Accounting experience. OR: High School diploma or its equivalent.Combination of four years of full-time experience in accounting and education. Required Certificates and LicensesValid Driver's License from any U.S. State. Must be able to obtain a Texas license within 90 days of hire, per state law.Preferred QualificationsBachelor's degree from an accredited four-year college or university with major coursework in Finance, Accouting, or a closely related field.Five or more years of Accounting experience.One or more years of Supervisory experience.Active certification as a Certified Government Finance Officer (CGFO).Experience working for a government entity such as a City, County, or State agency.
SUPPLEMENTAL INFORMATION
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
Performs mid-level supervisory work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Responsible for overseeing all non-payroll disbursements made by the City including but not limited to accuracy and proper accounting codes. This includes timely check runs, verifying accurate data entry and processing, and ensuring an organized and accurate accounts payable filing system. The position involves significant coordination and cooperation with Purchasing, Payroll, Utility Billing, and other departments.
EXAMPLE OF DUTIES
Supervises the Accountant Specialist and the Accounting Clerk. Performs detailed review of payments of vendor invoices, contractual obligations, and employee expenses on weekly accounts payable process. This includes, but is not limited to, vendor invoices, debt service payments, insurance and benefits payments, utilities, and lease payments. Performs final review of monthly credit card expenditures and GL coding, and monthly import of transactions into the financial ERP solution.Responsible for updating accounts payable forms and effectively communicating those changes to City staff.Assists with annual vendor review to ensure accurate and updated documentation.Responds quickly and accurately to requests for information to City auditors, or Open Records requests through appropriate channels.Oversees annual IRS 1099 reporting. Reviews vendor documentation and entry for proper tax reporting. Ensures reports are filed and accepted by the defined due date.Performs annual Unclaimed Property Reporting to the Texas Comptroller. Updates City website with listing of unclaimed property contacts. Prepares journal entries for proper recording of these transactions.Oversees the preparation of the City Host Deposit Bag for daily Armored Services pick-up and related logs.Prepares various journal entries that are submitted for entry and review.Assists with budget data entry and expenditure analysis, as needed.Ensures that internal controls defined in policy and procedures are followed at all times, and documents and update procedures annually, and provides training to staff, as needed.Serves as back up to Payroll function.Responsible for supervising direct reports, including interviewing and training employees. Addresses and resolves personnel issues and takes responsibility for subordinates’ activities.Performs additional related duties as assigned. Required Education and ExperienceAssociate’s degree from a two-year college in Finance, Accounting, or a related field.Minimum of two years of full-time Accounting experience. OR: High School diploma or its equivalent.Combination of four years of full-time experience in accounting and education. Required Certificates and LicensesValid Driver's License from any U.S. State. Must be able to obtain a Texas license within 90 days of hire, per state law.Preferred QualificationsBachelor's degree from an accredited four-year college or university with major coursework in Finance, Accouting, or a closely related field.Five or more years of Accounting experience.One or more years of Supervisory experience.Active certification as a Certified Government Finance Officer (CGFO).Experience working for a government entity such as a City, County, or State agency.
SUPPLEMENTAL INFORMATION
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
