Police Records Tech I

Salary : $19.55 - $28.35 Hourly

Location : Leesburg, FL

Job Type : Full Time

Department : Police

Division : RECORDS

Opening Date : 01 / 17 / 2025

FLSA : Non-Exempt

Bargaining Unit : N / A

Nature of Work

The purpose of the class is to review, process and disseminate police incident reports, including traffic accident reports, in accordance with Florida public records laws. The class is responsible also for performing routine office tasks for the assigned area of responsibility. The class works according to set procedures under direct supervision.

Essential Job Functions

• Performs routine office tasks such as data entry, typing letters, forms, filing, faxing, photocopying.
• Answers telephone calls and provides routine public information, directs callers to appropriate personnel, or takes and relays messages.
• Greets and assists citizens; provides routine public information, assists with completion of standardized police records, documents, or applications, or directs party to appropriate personnel / department.
• Sorts, indexes, and files police records; checks reports, forms, and other data for clerical accuracy, completeness, and conformance with established regulations and procedures.
• Compiles police reports and other associated documents for filing or dissemination to outside agencies or the public in accordance with established regulations and procedures; performs routine computations, database searches in CAD and RMS, and maintains and updates records and logs.
• Reviews police incident reports, identifies statutory exemptions, and redacts confidential and exempt information accordingly.
• Provides services to the public; collects receipts, and accounts for funds collected; fingerprinting, local police records checks, and public records request fulfillment
• Maintains and / or operates routine office equipment.
• Assists with special projects as directed and may perform specialized tasks when trained and so assigned.

Minimum Requirements

Requires a high school diploma or GED. Requires one year or more clerical experience including filing, organizing information, customer service, and data entry. Position requires intermediate to advanced computer skills with the ability to learn to search databases and records management systems. Knowledge of Microsoft Word and Excel is a must. Position requires strict confidentiality of exempt criminal investigative or victim information. Must be able to type 35wpm. A typing test will be administered as part of the selection process. Must pass an intensive police background check, to include prior criminal incidents, driving history, and previous work history. Emphasis is placed on integrity and the ability to maintain confidentiality.

Requires a valid State of Florida driver license and satisfactory driving record as a condition of initial and continued employment.

Must be able to acquire Florida DHSMV DAVID certification and NCIC / FCIC certification within 90 days of employment. In-house and online training is provided.

Health Insurance : Health Insurance is effective after 90 days of employment. Employees may elect a PPO or HMO plan. Provider is BCBS of Florida.

Dental Insurance : Dental Insurance is effective after 90 days of employment. Employees may elect a PPO or HMO plan. Provider is United Health Care.

Vision Insurance : Vision Insurance is effective after 90 days of employment. Provider is United Health Care.

Employee Wellness Center : Free to employees, dependents, and retirees who are enrolled in the City's health insurance. The EWC provides free onsite Health Risk Assessments, doctor appointments, basic lab work, and some generic prescriptions.

Retirement : A (401A) non-contributory defined contribution pension is provided for general employees. The City contributes 5%.Certified Police employees join the Chapter 185 Plan which requires employees contribute a predetermined percent into the plan. Certified Fire employees participate in a plan which exceeds the requirements of Chapter 175 and which requires employees contribute a predetermined percent into the plan.

All employees may elect to tax defer an amount allowed by the IRS to a 457 deferred compensation account

Life Insurance : $50,000.00 policy - 50% at age 70 for general employees, police and fire - 100% premium paid.

Bereavement Leave : 24 hours of leave with pay.

Holidays : 11 paid holidays.

PTO Sell Back program : Employees are eligible to sell PTO time back to the City, a maximum of 2 times per fiscal year for a total of 160 hours. Employees can only sell back as much PTO time as they have actually used in the previous 12 months. Employees covered by a CBA may sell time a maximum established by their written bargaining agreement.

Computer Purchase : The City will finance the employee's purchase of an approved computer system up to $1,000.00. Total of loan divided by 39 payroll deductions.

Fitness Programs : The City will pay 50% payment of the monthly fee for the employee and spouse for one fitness center each. Participating centers are : Not the Norm Crossfit, Planet Fitness, Anytime Fitness, and Infinity Fitness.

Safety Shoes : The City will pay up to $150.00 per year for the cost of one pair of approved safety shoes / boots for those positions requiring safety shoes / boots.

Salary : $150