Deputy Bailiff/Assignment Commissioner

Under the direct supervision of the Judges and Court Administrator the Deputy Bailiff assists the Judge in managing the Court Room. The Deputy Bailiff maintains order and decorum in the Court Room during hearings and trials. Performs courtroom management duties by ensuring courtroom facilities are available and ready for conducting business of the Court. Performs jury management duties by assisting in jury impaneling and providing oversight of the jurors during the trial process. Assist the Judge, Attorneys, Jurors and the Public in their dealings with the Court.

Under the direction of the Judges and Court Administrator the Assignment Commissioner schedules criminal, traffic, and civil cases for appropriate proceedings such as pre-trials, jury trials, court trials, motion hearings, and miscellaneous oral hearings. Preparation of appropriate notices of hearing, filing of those notices in the Clerk’s Office, and service of those notices so that all parties to a case are appropriately notified of all hearings. Position requires regular and reliable attendance.

This position is an "AT WILL" position. The person(s) employed by the Lima Municipal Court under this job classification serve solely at the pleasure of the Judge of the Lima Municipal Court and/or their designee. AT WILL positions can be terminated, modified without cause with no recourse, totally upon the discretion of the Judges of the Lima Municipal Court and/or their designee.

• Performs security sweep of Court Rooms prior to initiation of proceedings.
• Prepare daily Court Rooms for proceedings, including but not limited to activation of all applicable computers up to full function, starting all programs utilized by the Court such as CMI, FTR Digital recording system and so on which will be employed during the course of the proceedings.
• Coordinate the movement of cases and participants between the Court, Court administrative area and Clerk's Office
• Answer telephone inquiries from attorneys, agencies, and the general public.
• Conduct research as requested by Judge or other administrative staff.
• Jury management.
• Safeguard evidence/exhibits as directed.
• Maintain the integrity of the Court by controlling the demeanor of participants in the criminal justice process both in the courtroom and outside the courtroom.
• Duplicate Audio/Video records of court proceedings to fulfill request for transcripts.
• Prepares and submits appropriate paperwork for official assignment or appointment and submit the same for filing in the Clerk's Office.
• Prepares and/or complete various legal forms, notices and reports.
• Schedules criminal, traffic, and civil cases for appropriate proceedings such as pre-trials, jury trials, court trials, motion hearings, and miscellaneous oral hearings. Prepares appropriate notices of hearing, files those notices in the Clerk's Office, and serves those notices so that all parties to a case are appropriately notified of all hearings.
• Manages pending cases to make sure they are in proper order and all filings are up to date and properly noted on the case jackets.
• Other duties as assigned by Judges or Court Administrator.

Essential Knowledge, Attitudes and Skills

• Knowledge and application of proper English, grammar, spelling, punctuation, and composition.
• Excellent typing and computer skills.
• Demonstrate good organizational skills with attention to detail and ability to multitask.
• Comprehensive knowledge of case flow and procedure.
• Pro-active attitude in researching what information may be required by the Judge.
• Positive attitude and works well with others.
• Self-motivation, loyalty and truthfulness.
• Maintain confidentiality.
• Demonstrate ability to follow instructions both verbally and in writing.
• Consistently maintains exceptional work attendance and punctuality.
• Ability to perform basic office procedures.

Special Requirements

• Understanding of the Court's responsibilities, functions, organizational structure, and purpose.
• Responsible for comprehension and application of policies and procedures with applicable updates contained within the Court Procedure Manual.
• Ability to successfully deal with the full spectrum of citizens the Lima Municipal Court serves, whether plaintiff, defendant, witness, victim, officer, attorney, or general public.

Qualifications

• Bachelor's or Associate Degree from an accredited college or university in related field or five (5) years related experience and/or training.
• Previous experience in the legal or a related field preferred.
• Must have a valid driver's license and be able to pass a criminal background check.

Interested applicants should apply by emailing a cover letter, resume and 3 professional references in PDF format to Tiffany May at t.may@limaohio.gov by April 18, 2025, at 4:00 PM.

Application materials will not be accepted after the submission date indicted above.