City Clerk

Job Title: City Clerk

Summary: We are seeking an organized and energetic individual to serve as our City Clerk. This is a fast-paced and exciting field that requires extensive public contact, use of tact, discretion, and independent judgment. The City Clerk will perform a variety of office administration, project coordination, and administrative support work for the City Manager.

Description:

• The City Clerk reports to the City Manager and works directly with elected officials, City staff, and community members.
• This position has firsthand and direct knowledge of very sensitive and confidential issues and general operations of the City.
• The incumbent performs a variety of office administration, project coordination, and administrative support work for the City Manager.
• The work requires extensive public contact, use of tact, discretion, and independent judgment of the City's activities and ability to conduct independent projects.

Responsibilities:

• Attends City Council meetings; oversees recording of proceedings utilizing recording equipment, distributes information, and posts audio and minutes to the City Website.
• Conducts research and prepares special reports as requested by the City Manager and senior staff.
• Prepares City Council agendas and backup information packet utilizing current technology.
• Helps arrange and coordinate general municipal elections and special elections with County government.
• Oversees Fair Political Practices Commission.
• May serve in the Injury and Illness Prevention Program Committee
• Manages, organizes, and maintains public documents in accordance with document management policies and state law.
• Oversees implementing the Brown Act, Public Records Act, and other City Clerk-related laws.
• Oversees procedures for processing agenda items, records destruction forms, Committee and Committee applications, agendas, minutes, and other City Clerk-related processes.
• Provides administrative support for City Council members, City Manager, and senior staff, including the coordination of scheduling, travel arrangements, and other official business.
• Serves as liaison to the Community on behalf of the City Manager, City Council, and Department Heads.
• Helps direct and implement special projects, programs, and initiatives.
• Maintains the portions of the City Website and Social Media accounts.
• Maintains sensitive and confidential information.
• May perform other related duties as required.

Requirements:

• Be and stay organized.
• Work in a virtual environment part-time.
• Develop and maintain effective working relationships with Council, City staff, and the public.
• Problem analysis and resolution; development and presentation of recommendations.
• Report preparation and presentation; business and analytical report writing; effective communication.
• Operate standard office equipment and computers, computer applications, and productivity suites.
• Principles and practices of modern public administration; modern office methods, practices, and procedures.
• Write and communicate effectively.
• Legal requirements relating to Council agendas, meeting proceedings, and record-keeping and maintenance.
• Planning and administering municipal elections; Political Reform Act reporting requirements.
• Practices in municipal records management, including legal requirements for recording, retention, and disclosure.
• Federal, state, and government agency laws and regulations pertaining to City Clerk functions.

Education and Experience:
A combination of experience and education that could likely provide the required knowledge, skill, and ability is qualifying. A typical way to obtain the knowledge, skill, and abilities would be:

• Three years of increasingly responsible administrative assistant experience in public management, clerk's office, or related field;
• Associate degree in Public or Business Administration, Political Science, English, or related field; Bachelor's degree preferred.

Special Requirements:
Possession of a valid California Driver's License may be required.