What are the responsibilities and job description for the Accounting Clerk II - Payroll position at City of Lino Lakes, MN?
Salary : $31.69 - $37.28 Hourly
Location : Lino Lakes, MN
Job Type : Full-Time
Job Number : ACCII02122025
Department : Finance
Division : Finance
Opening Date : 02 / 12 / 2025
Description
The Accounting Clerk II position supports the City of Lino Lakes in all areas of payroll, account reconciliation, and daily cash deposits. This position works independently, with little to no direction, on daily activities and serves as the backup for utility billing and cash receipting. This is a full-time position, located on-site at City Hall reporting directly to the Finance Director.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Reviews employee timesheets to ensure time is recorded accurately and follows City policies and union contracts.
- Collaborates with Human Resources in regards to personnel matters, incoming and outgoing staff, and other information required for payroll processing.
- Ensures accuracy in employee setups in onboarding, payroll, and timesheet systems.
- Processes bi-weekly payroll for full-time, part-time, and seasonal staff; understands payroll laws and regulations to ensure employees are paid accurately and on-time.
- Calculates, withholds, and remits payroll taxes and other payroll deductions. Prepares quarterly payroll tax returns and annual wages and tax statements (W-2s).
- Assists in the preparation of audit and budget workpapers as they relate to payroll.
- Prepares daily remote deposit and physical cash deposit.
- Prepares monthly sales and use tax return; understands how sales tax applies to goods and services in Minnesota. Submits sales and use tax refund requests.
- Prepares monthly building permit state surcharge report.
- Prepares monthly reconciliations for escrow accounts and uniform allowance balances.
- Maintains the city's fixed asset records through the automated fixed asset system; inventory and tag newly acquired assets.
- Maintains finance files in accordance with record retention policy.
- Prepares and enters necessary accrual and adjusting journal entries.
- Serves as the backup for utility billing and cash receipting.
- First backup coverage to the Administration window front counter at City Hall. Performs other duties as assigned or apparent.
Note : These examples are intended only as illustrative of various types of work performed and are not all inclusive. The City reserves the right to add, modify, change or rescind work assignments.
REQUIRED KNOWLEDGE AND ABILITIES
MINIMUM QUALIFICATIONS
PREFERRED QUALIFICATIONS
EXPECTED HOURS OF WORK
This is a full-time, on-site position. Normal business hours Monday - Friday, 8 : 00am - 4 : 30pm.
The City of Lino Lakes is an Equal Opportunity Employer committed to creating a diverse, equitable, and inclusive workplace. We comply with the Americans with Disabilities Act and will provide reasonable accommodations to qualified individuals with disabilities. We encourage all qualified candidates, including those from historically underrepresented groups, individuals with disabilities, and veterans, to apply.
Regular, full time employees of the City of Lino Lakes are eligible for a benefits package.
Annual Leave - Paid time off / Earned Sick and Safe Time. Accrues each pay period. 15 days per year for the first 5 years of employment.
Holidays - Paid time off on 13 designated holidays per year.
Insurance - Employer-paid employee health, dental and life insurance. Dependent coverage available.
Disability Insurance - Income replacement insurance for long term disability, if unable to work due to illness or injury. Subject to waiting periods and medical confirmation of disability.
Public Employees Retirement Association (PERA) Pension Plan - State mandated pension plan. Employee and Employer contributions. City contributes 7.5% and employees contriburte 6.5%. No waiting period. Members are vested in the plan after 5 years.
Deferred Compensation Plan (457) - Income set aside on a pre-tax basis for the purpose of retirement income. Investments are participant-directed. Participation is optional and the City does not contribute to the plan.
Health Care Savings Account - Tax-free reimbursement accounts for health care expenses.
Flexible Spending Arrangement - Tax-free reimbursement accounts for health, dental, vision, and daycare expenses.
Employee Assistance Program (EAP) - Free Employee Assistance Program provides confidential counseling and referral services to employees, family, and household members.
Wellness & Fitness - Employees receive a free single membership to the Rookery Activity Center. Memberships include full use of the Rookery including fitness floor, pool, sauna, gymnasium, and locker rooms. Membership also includes access to all basic fitness classes, open gym, and open swim.
Payroll Automatic Deposit - Payroll checks are automatically deposited into your designated checking and / or savings accout(s) each bi-weekly payday.
This summary highlights certain benefits avaiable through the City of LIno Lakes. Benefits may differ based on union contracts for employees represented by a collective bargaining unit. If there are any differences between benefits as described in this summary and the legal plan coduments or contracts, the plan documents or contracts shall govern. This summary is for information only and is subject to change or revocation without notice. This summary shall not constitute a contract or guarantee, express or implied.
Do you have a valid driver's license?
Do you have a high school diploma or equivalent?
Do you have an Associates Degree in Business Administration or a closely related field?
Do you have a Bachelor's Degree in accounting, business administration, public administration or related field?
Do you have experience with governmental finance / accounting?
Do you have experience in public (non-government) or private sector accounting / finance?
Do you have previous experience in data entry and records management systems?
Do you have local government experience? If yes, please describe your experience. If no, please type N / A in the text box.
Do you have an active Certified Public Accountant (CPA) License?
Do you have payroll experience? If yes, please explain.
Required Question
Salary : $32 - $37
