City Clerk- Internal

City Clerk- Internal 

Salary Range: $96,849-$121,009

FLSA Status: Exempt

This opening is for internal candidates at The City of Lone Tree only. The posting is anticipated to close on March 10, 2025. 

GENERAL STATEMENT OF DUTIES:

Responsible for the administration, management, and supervision of the operations of the City Clerk’s Office. Responsible for maintenance of city records, municipal elections, liquor licensing, and clerk to the City Council. Serves as a representative of the City Clerk’s Office in meetings and interactions with: employees of other City departments, the City Manager’s office, City Council, and various boards and commissions as applicable. The City Clerk position works collaboratively with other City staff to improve organizational processes with innovative thinking, continuous improvement, and demonstration of our core values of Excellence through Integrity, Collaboration and Innovation.

EXAMPLES OF DUTIES: (The following essential job functions and examples of duties are illustrative only and are not intended to be all-inclusive. At the discretion of the supervisor and/or department director, duties may be modified to address business needs and changing business practices)

•      Plans and directs election administration process for special and regular municipal elections.

•      Administers provisions of the Fair Campaign Practices, in compliance with state law for City Council, candidate committees, issue committees, and candidates.

•      Assists in the preparation and maintenance of the City Council agenda by gathering agenda items, routing for approvals, making changes, and disseminating to the City Manager, City Council, staff and citizens.

•      Prepares and records minutes of City Council meetings, for approval by City Council and dissemination to the staff and the public.

•      Responsible for the publishing of the City Council agenda and preparation of the agenda packet into an electronic format for dissemination to City Council and posting to the City’s website.

•      Oversees liquor licensing and general licensing application and issuance process.

•      Oversees City’s records management process including development and state approval of retention schedules and destruction of documents.

•      Serves as custodian of the City Seal for official documents and certifies documents as required per City Charter.

•      Directs the publishing of legal notices and recording of documents in compliance with the municipal code and state law.

•      Oversees the process for City Council appointed citizen boards and commissions including maintenance of database, advertising, scheduling interviews and paperwork for appointment process.

•      Works with other departments and the management team to formalize the City’s initiatives for delivering information to and receiving feedback from the community that will ultimately preserve and build on our reputation of accountability, integrity, and trustworthiness.

•      Provides professional, proactive counsel and assistance to City leadership, departments, and the City Council in the areas of state and local statutes, City Code and City Charter, municipal and teen court, and records management.

•      Oversees the front desk function and main phone line for the City Municipal Building.

•      Recommends and administers policies and procedures; makes recommendations for improvement.

•      Serves as a collaborative manager implementing City goals, as well as developing organizational and departmental goals, long and short-range planning, policies and programs and practices consistent with tenets of continuous improvement.

•      Provides excellent customer service; communicates courteously and responsibly; provides effective and efficient service both internally and externally. Creates and retains effective working relationships throughout the organization and in the community. Establishes and maintains an effective working relationship with other department directors and other government agencies and community groups to implement City strategies. Performs duties in a manner consistent with the vision, mission and stated values of the City.

PERIPHERAL DUTIES:

Serves as a member of task forces, committees and teams as assigned. Represents the City in the public and to other agencies as assigned. Special projects as assigned. Performs related work as assigned by supervisor.

    SUPERVISION RECEIVED:

Works under the general supervision of the Assistant City Manager.

SUPERVISION EXERCISED:

Directly supervises Deputy City Clerk and Administrative Assistant.

QUALIFICATIONS

Knowledge, Skills & Abilities

•      Knowledge of state and municipal election laws.

•      Knowledge of state liquor laws.

•      Ability to effectively lead staff.

•      Knowledge of process improvement practices.

•        Ability to anticipate public perception of decisions and programs, proactively recommends appropriate plans and actions so stakeholders correctly understand purpose and intent, and executes plans at professional level.

•      Ability to establish and maintain effective working relationships with City officials, community organizations, the public and other City employees to effectively accomplish assigned tasks or projects.

•      Ability to communicate effectively, as this position has substantial contact with the City Council, federal, state, and local elected officials, county organizations/officials, and the public.

•      Ability to exercise judgment and react effectively in public and/or stressful situations.

•      Must maintain a cooperative attitude and high degree of flexibility in changing priorities.

•      Ability to handle sensitive situations with confidentiality, tact and diplomacy.

•      Ability to follow both verbal and written instructions, and the ability to issue clear concise verbal and/or written instructions to subordinates and other employees and report operations verbally or in written form to superiors.

•      Excellent oral and written communication skills and the ability to comprehend conceptual ideas or strategies and implement such ideas or strategies.

•      Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills in adhering to and advancing the City’s vision, mission and values.

•      Knowledge of and the ability to apply, basic math and accounting skills.

•      Must have excellent Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.

•      Must have the ability to operate a variety of standard office equipment, e.g. copier, fax machine and personal computer.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Minimum qualifications include:

•      Bachelor’s Degree in Business Administration, Public Administration, or related field from an accredited college or university; or any equivalent combination of education and progressive responsibilities in a related field.

•      Five to seven years of administrative experience, records management, or related experience and at least three (3) years of direct supervisory responsibility preferred.

•      Certified Municipal Clerk designation or the ability to obtain such within three years of hire date preferred.

Salary : $96,849 - $121,009