Assistant Court Administrator

Summary

The City of Lynnwood Municipal Courts is seeking an Assistant Court Administrator!

The individual assigned to this position provides daily supervisory functions as well as training, evaluations, and development of court staff. The individual oversees accounting, collections, jury management; development, and implementation of court procedures, polices, and technology under the direction of the court administrator. Additionally, this individual serves on judicial branch committees to enhance and promote municipal court justice.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assume duties of the court administrator in his/her absence as required.
• Ensures financial accountability for the municipal court, oversees the collection and account functions.
• Delegate responsibility and appropriate authority to assigned staff. Monitor daily work activities to assure the timely and accurate completion of functional responsibilities.
• Conduct applicant job interviews. Select, orient and train new employees. Assure the availability of adequate staff equipment and facilities.
• Prepare and conduct oral and written employee performance evaluations. Recognize superior job performance. Effect correction in undesirable trends in performance consistent with established court policy.
• Participate in long range, strategic planning activities. Prepare and recommend objectives, methodologies, and associated schedules.
• Assist court administrator with case flow management, audit case files to ensure accuracy, research and organization of data, development of special projects, reports, and studies, analyzing and organizing information and reports related to administrative support activities and making recommendation to the court administrator or presiding judge as appropriate.
• Provides input to bi-annual budget for full and part-time staff, equ9ipment and materials for operations, initiate requisitions, maintain records for expenditures, assures adherence to approved budget.
• Absorb any clerical duties when staffing is limited including assistance in court, at the front counter, answering phone calls, recording proceedings, update files or perform any clerical duties needing immediate attention.
• Continuously analyze and critique processes and procedures with a goal towards improved efficiency.
• Act as liaison for the municipal court with city departments, local, county and state government officials, private organizations and the public concerning municipal court non-judicial operations.
• Provides direction and answers more difficult or complex operational questions regarding legal procedures or interpretations. Resolves operational or interpersonal conflicts with the public or employees.
• Coordinates the scheduling or jurors and jury trials.
• Assists court administrator and judge(s) in the formulation and implementation of court rules, policies and court forms, recommends procedural changes required by changes in law or court policy.
• Perform related duties as assigned.

Minimum Qualifications

Bachelor’s degree with major coursework in business, law, public administration, or a closely related field, AND five (5) years related work experience of which two (2) years must have been in a supervisory capacity, or any equivalent combination of training and/or experience that provides the required knowledge. Certification from the Court Management Program (CMP), offered through the National Association for Court Management preferred.

Additional Information

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Job Location and Equipment Utilized:
Work is performed in an office/court environment or remotely when approved by the presiding judge. Equipment utilized includes standard office equipment and personal computer with associated software and peripherals. Proficient use of technology is required to ensure the court staff moves in a progressive direction to make processes and procedures more efficient as technology evolves.

Required Knowledge, Skills and Abilities:

• Functions, policies, procedures, and operations of the municipal court.
• Municipal court record keeping retention requirements and terminology.
• Washington Court Rules and federal, state, and local laws, rules, and regulations.
• Modern office practices, procedures, and equipment and how to ensure they work with modern technology.
• Principles and practices of effective supervision and progressive discipline.
• Maintain confidentiality and tact in dealing with the public and coworkers.
• Organize and supervise personnel engaged in work requiring accuracy and attention to detail.
• Organize and express oneself in written and oral communication.
• Manage organizational change.
• Manage multiple projects and components concurrently, efficiently, and accurately.
• Plan, direct, and coordinate the work of others.
• Maintain regular and reliable attendance.
• Provide excellent customer service, in sometimes stressful situations, to internal and external customers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual dexterity and visual acuity to operate a personal computer and other standard office equipment.
• Visual acuity to read and edit materials.
• Ability to speak and hear to exchange information.
• Ability to sit or stand for extended periods of time.

For information on City of Lynnwood's benefits, please click on the following link:
https://www.lynnwoodwa.gov/Government/Departments/Human-Resources