Asset Management Administrator

The City of Lynnwood is seeking a collaborative, inquisitive, team player to join our Public Works Department as an Asset Management Administrator. The Asset Management Administrator will play an integral role in a busy, fast-paced environment with a group that continuously strives to exceed our customers' expectations.
 
Using the Cartegraph asset management program to track Lynnwood's Public Works assets, which include water, sewer, stormwater, and streets assets, the Administrator will own and manage all the City's infrastructure data, keeping it current as the many new projects in Lynnwood add assets.  The Administrator will also serve as Public Work's central coordinator for tracking capital assets in the City's financial system.

The mission of the City of Lynnwood's Public Works Department is to efficiently develop, manage and operate the physical infrastructure that is the foundation of the City's health, safety, and welfare while enhancing the quality of life in our community. The City's Public Works department consists of various departments such as Traffic, Wastewater Treatment Plant, Streets and Stormwater and Vehicle and Repair Maintenance to name a few.
 
Our Ideal Candidate will:

• Be a strong self starter.
• Have experience in using Cartegraph and ArcGIS.
• Have previous experience working in the public sector.
• Be a flexible, curious, motivated, team-player.
• Value equity and respect.
• Have an eye for continuous improvement and developing processes and procedures.

Individuals assigned to this position are responsible for administering Public Works Asset Management system.  The primary responsibility will be to update and maintain the city's water, sanitary sewer, storm drain and streets Geographic Information System (GIS) data using record drawings, survey grade Global Positions System (GPS) and ArcGIS.  Under the direction of the Administrative Supervisor, this position researches and updates databases; collects and inputs data; trains management and line staff; and, develops, produces and analyzes output. 

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Visual inspection of construction drawings and projects.
• Maintain record drawing tracking system and electronic files.
• Import record drawing files to asset management system.
• Research and verify accuracy and completeness of asset management system databases. 
• Collect field data using hand notes, mapping, or survey grade GPS.
• Verify and import GPS data to utility and streets GIS databases.
• Work with Supervisors and Foremen to develop work documentation procedures.
• Train staff and inspect the work of staff for adherence to standards and instructions when needed.
• Perform systems analysis for new and upgraded systems, including documenting systems, procedures and applications.
• Update technical and program documentation.
• Review blueprints, design drawings, work orders and shop drawings to facilitate documentation of as-built projects.
• Work with operations personnel, engineers and suppliers to explain the functioning of processes and procedures needed for the operation of new equipment.
• Work with the finance department, management and staff on regular audits, review and reporting of assets, which may include working with auditors as directed.
• Identify problems, develop and analyze solutions, and understand the consequences of a planned solution.
• Effectively troubleshoot equipment using limited documentation.
• Supervises interns that assist with duties described above.
• Maintains regular attendance.

Bachelor's degree in Geography, Engineering, Earth Sciences, or related field plus three years of experience with specific training using GIS technology, preferably using ArcGIS software.
A valid Driver's License, or alternate means of mobility, and a driving record acceptable to the City's insurance carrier.

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job.  Job Location and Equipment Utilized:
Work is performed in both an office and an outdoor environment. Equipment used includes personal computers with job specific software, standard engineering field tools, City vehicles, and office equipment such as copiers, fax machines, phones, plotters and digitizers.

Required Knowledge, Skills and Abilities:

• Knowledge of Windows based computer including word processing, spreadsheet, and database applications as well as being well versed in ESRI ArcGIS, AutoCAD, Cartegraph OMS and other software applications related to mapping, cataloging, identifying assets of the City/department/division.
• Knowledge of GPS equipment.
• Intermediate to expert public works assets knowledge, including water and sewer utilities, streets, stormwater, and traffic assets.
• Ability to read and interpret utility construction drawings.
• Ability to establish and maintain cooperative and effective working relationships with others.
• Ability to communicate effectively both orally and in writing.
• Ability to properly wear Personal Protective Equipment (PPE).

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to move objects up to 50 pounds.
• Ability to maneuver over rough, uneven, wet or slippery surfaces or slopes.
• Ability to reach, crouch, turn/twist, and stand for extended periods of time.
• Ability to push or pull objects.
• Ability to speak and hear to exchange information.
• Ability to work in varying weather conditions and temperatures.
• Ability to occasionally work in the right of way or construction sites and may be exposed to physical hazards such as moving traffic and heavy construction equipment.   
• Ability to be occasionally exposed to fumes or airborne particles.
• Ability to be exposed to moderate to loud noise.
• Ability to operate a computer and other office equipment. 

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
 
 FLSA Status: Non-Exempt
 Bargaining Unit: AFSCME

Salary : $42 - $53