Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

Reports To: Budget Manager

FLSA Status: Non-exempt

ABOUT US: The City of Mansfield is a vibrant and growing community nestled in the heart of Ohio. We are committed to providing exceptional services and maintaining the highest standards of financial integrity. As part of our dedication to transparency, accountability, and efficiency in our operations, we are seeking a highly skilled and experienced Accounts Payable Specialist to join our Finance team.

POSITION OVERVIEW: The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors, while adhering to municipal accounting regulations and best practices. This position requires a meticulous and detail-oriented individual with a strong understanding of accounts payable processes and a commitment to maintaining the highest standards of accuracy.

KEY RESPONSIBILITIES:

· Maintains accurate and up-to-date vendor information.

· Responds to vendor inquiries and resolves payment-related issues.

· Reviews and approves all accounts payable batches prepared by Finance Clerk.

· Prepares check requests, wire transfers, and Automated Clearing House transactions.

· Manages all City credit card/purchasing card accounts through monitoring usage and authorizations; verifies statements and prepares payments monthly.

· Establishes new utility accounts for acquired/improved City-owned property; removes and transfers same utility accounts

· Manages department utility budgets and payments; prepares all recurring purchase orders for same; monitors usage.

· Assists other City employees with financial processes including training on financial software, creating and approving purchase orders, and properly approving invoices for payment.

· Assists in compiling information and for distribution to auditors.

· Performs all other duties as assigned.

QUALIFICATIONS:

· Education – Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred; proven experience as an Accounts Payable Specialist or in a similar role, with a strong undersanding of government accounting principles and financial reporting practices.

· Technology – Proficiency budget software, financial management systems, and Microsoft Office applications, particularly Excel.

· Language Skills – Ability to clearly and effectively interact, in both written and oral communication, with stakeholders, management, and co-workers.

· Organizational – Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

BENEFITS:

· Competitive salary commensurate with experience

· Comprehensive benefits package including health, dental, vision insurance, retirement plan, and paid time off

· Opportunities for professional development and advancement

· A supportive work environment with a diverse and inclusive team

HOW TO APPLY:

If you are passionate about promoting accountability, transparency, and excellence in Mansfield’s financial operations, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your qualifications and why you are interested in joining our team.

Send resume and cover letter by mail:

Finance Department

City of Mansfield

30 N. Diamond St.

Mansfield, OH 44902

by email: Kelly@ci.mansfield.oh.us

APPLICATION DEADLINE: FEBRUARY 8, 2024

We thank all applicants for their interest in joining the City of Mansfield Finance Department; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $45,760.00 - $60,320.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $45,760 - $60,320