What are the responsibilities and job description for the Accountant-Payroll position at City of Maplewood, MN?

Salary : $75,753.60 - $95,867.20 Annually

Location : City of Maplewood, MN

Job Type : Full Time

Remote Employment : Flexible / Hybrid

Job Number : 202500417

Department : Finance

Division : Administration

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 24 / 2025 11 : 59 PM Central

Description

Are you passionate about numbers and meticulous with details? Do you love ensuring employees get paid accurately and on time? Are you looking for a family-friendly employer that is invested in your own personal wellness and professional growth? If so, we have an exciting opportunity for you! Join our dynamic team as a Payroll Accountant and play a crucial role in managing our city's payroll processes. Your expertise will ensure that our employees are compensated accurately and promptly, allowing them to focus on what they do best. Become an essential part of our success and grow with us!

What You'll Do :

Run the Numbers : Ensure accurate and timely processing of payroll for all employees.
Compliance Pro : Maintain compliance with federal and state payroll regulations as well as seven bargaining units.
Problem Solver : Resolve payroll discrepancies by collecting and analyzing information.
Team Player : Collaborate with HR and other departments to ensure smooth operations.

What We're Looking For :

Detail-Oriented : Sharp eye for detail and precision in processing numbers.

Experienced : Proven experience in payroll accounting and knowledge of payroll software.

Communicator : Strong communication skills to explain complex payroll concepts.

Ethical : High degree of professionalism and integrity.

First round interviews are tentatively set for March 4th

Essential Duties and Responsibilities

1. Processes the City payroll ensuring compliance with all legal and contractual requirements and approved accounting standards; ensure timely and accurate paycheck preparation and distribution. Reconciles payroll deductions (including insurance bills) with Excel spreadsheet and prepares remittances coded to appropriate expense and liability accounts for payroll deductions as needed.

2. Assists in preparing, reconciling and processing quarterly reports such as federal withholding tax, state withholding tax, and MN Dept. of Economic Security. Updates year-end Annual Financial Report work papers and reconciles with payroll benefit expense accounts

3. Performs regular payroll-related tasks.

Updates payroll system for the new year and adjusts user-defined formulas as needed.

Converts qualifying unused sick leave to deferred compensation or vacation.

Converts qualifying vacation to deferred compensation.

Converts qualifying annual leave to cash.

Remits qualifying annual leave, vacation and personal holiday hours to RHS plan.

Eliminates unused personal holiday hours and excessive vacation hours not approved for carryover.

Runs monthly report for step increases for bargaining units.

Checks, verifies and distributes W-2 forms and files required reports with the IRS and various States by deadlines.

Process required reciprocity exemption forms by 2 / 28 each year when needed.

Adjusts police officer required time hours for deficits prior year.

Prepares list of prior year exempt employees for supervisors and monitors return of new W-4 forms required by federal regulations by 2 / 15 of current year.

Prepare sick leave conversion memos and send to qualifying employees.

Identify and change PERA status on employees.

4. Monitors employees' wages for PERA coverage eligibility monthly and assists with the annual Exclusion Report.

5. Processes requests for all IRS levies, child support payments, other applicable employee garnishments, and employment verifications for city employees.

6. Researches, calculates and prepares correspondence on a variety of special requests for the HR Department.

7. Maintains employee records by notifying appropriate representative of additions and cancellations.

Monitors all deadlines regarding insurance for retirees and receipt of payments due, leaves of absences and employee status changes.

Maintains and process online employee insurance enrollment forms, PERA application forms, W-4 forms, etc.

Enrolls new employees eligible for the Retiree Health Savings Plan into ICMA's program.

8. May perform some duties of the accounting technicians or accountants as needed.

9. Assists with the preparation of the annual financial report and preparation of the annual budget.

10. Assists with journal entries and cash management activities.

Working Conditions

Physical Exertion (Pounds)

Up to 10

Seldom

Up to 25

Seldom

Up to 50

Never

Up to 100

Never

100 or more

Never

Environmental Exposures

Work near moving mechanical parts

Never

Work in high, precarious places

Never

Toxic or caustic chemicals

Never

Outdoor weather conditions

Never

Extreme Cold, non-weather

Never

Extreme Heat, non-weather

Never

Noise Level

Seldom

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Minimum & Preferred Qualifications

MINIMUM QUALIFICATIONS

Bachelor's degree in accounting or related field OR Associates degree in accounting or related field AND four years of accounting experience

Two years of experience in accounting or payroll using an automated system

Two years of experience with payroll

PREFERRED QUALIFICATIONS

Experience with Enterprise ERP (Munis)

Government accounting experience

Experience with using GAAP (General Accepted Accounting Principles)

Experience with creating journal entries, Accounts Payable, and Accounts Receivable

Experience preparing budget estimates and financial reports

Employees are an integral part of the overall success of the City of Maplewood. In service to its employees, the City offers generous employee benefits to support health and well-being, and work / life balance including medical, dental and life insurance, short-term and long-term disability, FSA and childcare reimbursement program, vision, mandatory retirement plan (PERA) and voluntary deferred compensation (employer matching contribution), a Community Center membership and a very successful wellness program. In addition, annual leave, personal holiday and holiday pay is also provided. Benefits eligibility can vary depending on employment status (full-time or part-time) and union / contract language. All benefit-earning employees are eligible for most benefits on their day of hire.

Please check out our Benefits Enrollment Guide for more details!!

VETERAN'S PREFERENCE POINTSIf you are applying for veteran's preference points, please indicate the correct option below.

NoI am not applying for Vets Preference points

YesI am a Veteran who served 181 or more consecutive days and received an honorable discharge (attach DD214)

YesI am a Disabled Veteran who served 181 or more consecutive days and have a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating).

YesI am the spouse of a disabled Veteran who served 181 or more consecutive days and has a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating, a photo copy of marriage certificate, and a copy of spouse's death certification).

YesI am a spouse of a deceased Veteran who served 181 or more consecutive days and received an honorable discharge (attach Veteran's DD214 AND copy of death certificate).

YesI am the spouse of a deceased Veteran who served 181 or more consecutive days AND received an honorable discharge AND had a service-related disability at time of death (attached Veteran's DD214, USDVA letter of compensable disability rating AND copy of death certificate).

Do you have a Bachelor's degree in accounting or related field OR an Associate's degree in accounting or related field AND four years of accounting experience

Do you have at least two years of experience in accounting or payroll using an automated system?

Please explain your experience in accounting or payroll using an automated system

Do you have at least two years of experience with payroll?

Do you have experience with Enterprise ERP?

If you answered yes to the previous question, how long have you used EERP?

0-1 years

1-3 years

4-7 years

8 or more years

Do you have government accounting experience?

How many years of government accounting experience do you have?

0-1 years

1-3 years

4-7 years

8 or more years of experience

Do you have experience with using GAAP (General Accepted Accounting Principles)?

Please explain any experience you have with using GAAP (General Accepted Accounting Principles). Please put "NA" if you don't have this experience.

Do you have experience creating journal entries, Accounts Payable and Accounts Receivable?

Please explain your experience creating journal entries, Accounts Payable and Accounts Receivable. Reference any jobs you had with this experience. Pease put "NA" if you do not have this experience.

Do you have experience preparing budget estimates and financial reports?

Please explain your experience preparing budget estimates and financial reports. Reference any jobs you had with this experience. If you do not have this experience, please put "NA".

Required Question

Salary : $75,754 - $95,867

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