Fire Services Support Specialist

Summary

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY OF POSITION
The Fire Services Support Specialist is responsible for procuring, maintaining, and distributing supplies and equipment necessary for the efficient operation of the McKinney Fire Department (MFD). This role includes managing inventory, procurement, distribution, and maintenance of all equipment and supplies. The Fire Services Support Specialist will ensure that fire personnel have the necessary resources to perform their duties effectively and in compliance with all applicable standards.

Essential Functions/Knowledge, Skills, & Abilities

GENERAL EXPECTATIONS FOR ALL EMPLOYEES
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Maintain accurate records of all equipment and supplies, including their quantity, condition, and location.
• Conduct regular audits of inventory to ensure accurate recordkeeping and identify discrepancies.
• Implement systems to track the assignment and return of equipment to personnel.

• Identify the need for new equipment and supplies through communication with department heads and operational teams.
• Research vendors, obtain quotes, and negotiate pricing to ensure cost-effective purchasing.
• Make purchases within the guidelines of budgetary constraints and departmental policies, ensuring compliance with city procurement processes.

• Responsible for the distribution of equipment and supplies to MFD personnel as needed.
• Track the issuance of items and ensure timely return or replacement as required.
• Coordinate with other divisions to anticipate and meet operational supply needs.

• Responsible for maintenance schedules to ensure all equipment is regularly inspected, serviced, and remains in good working condition.
• Coordinate with external vendors or internal teams for repairs or replacement of equipment as necessary.
• Ensure that all maintenance activities are documented and tracked for future reference.

• Ensure compliance with all relevant regulations, safety standards, and internal policies regarding the procurement, storage, and use of equipment and supplies.
• Stay updated on industry standards and best practices related to fire department logistics and supply chain management.

• Assist in the preparation of the logistics budget, providing input on anticipated needs and costs.
• Monitor expenditures related to equipment and supplies, ensuring adherence to the budget.
• Identify cost-saving opportunities and recommend process improvements where feasible.

• Perform other duties as assigned or directed.

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Strong organizational and time management skills.
• Proficiency in inventory management software and Microsoft Office Suite.
• Knowledge of maintenance scheduling and safety standards for equipment.
• Excellent communication and teamwork abilities.

Required Qualifications

MINIMUM QUALIFICATIONS
Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

High school diploma or GED required. Minimum of 2 years of experience in experience in managing, procuring, and distributing essential supplies, equipment, and materials to support the operations of an organization.

PREFERRED QUALIFICATIONS

• Associate’s degree or higher..
• Experience in public safety or emergency services.

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

Physical Demands/Supplemental

PHYSICAL DEMANDS
Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of heavy weight (50-100 pounds). Special vision requirements include close vision; distance vision; color vision; peripheral vision; depth perception and the ability to adjust focus. Ability to stand, walk, and conduct inspections in warehouse or field environments for extended periods.

WORK ENVIRONMENT
Tasks may risk exposure to extreme heat/cold or extreme weather conditions, strong and or/toxic chemicals, dust or pollen, electric shock or vibration.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.

The City offers a full complement of benefits:

Health Insurance

• Medical, Dental, Vision Insurance
• Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
• Mental Health Care and Employee Assistance Program (EAP)
• City-paid and Voluntary Life Insurance
• City-paid and Voluntary Long Term Disability Insurance
• Supplemental Insurance through Aflac

• Legal Services through Legal Shield
• Tuition Reimbursement (up to $10,000 per year)
• Wellness Program (earn up to $600 per year)

• Texas Municipal Retirement System (TMRS)
  • Mandatory 7% employee contribution
  • City match 2:1
  • 5 year vesting
  • Retire after 20 years of service, or age 60 with 5 years of service
• 457(b) Deferred Compensation Plans

• Paid Vacation (80 hours per year for new hires; tiered increases after 2 yrs)
• Sick Leave (135 hours per year for yourself and immediate family)
• Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care)
• Ten Paid Holidays
• Personal Day
• Optional compensatory time for hourly employees
• Compensatory time for salaried employees