Court Specialist

Salary : $48,893.53 - $62,401.73 Annually

Location : Medford, OR

Job Type : Full-Time (with benefits)

Job Number : 2025-00197-01

Department : Finance

Division : Municipal Court

Opening Date : 02 / 25 / 2025

Closing Date : 3 / 10 / 2025 11 : 59 PM Pacific

Bargaining Unit : AFSCME

Summary

Discover Medford : Employment, Applicant Support, and Benefits within Our Vibrant City

Are you detail-oriented, organized, and passionate about public service? The City of Medford is looking for a Court Specialist to play a critical role in supporting our Municipal Court. In this fast-paced position, you'll handle court records, assist the public, process legal documents, and ensure the smooth operation of court proceedings. Every day brings new challenges, making it a rewarding opportunity for those who thrive in an engaging and structured environment.

If you have experience in administration, legal, or judicial support and enjoy working with the public, we want to hear from you! Apply today and become a key part of our justice system.

Required Education and Experience :

• Graduation from high school or GED equivalent; and

Must be 18 years of age or older; and

Two (2) or more years of experience in social work, judicial, legal or law enforcement field which must include clerical, administrative support, and / or customer relations experience.

Preferred Qualifications :

Knowledge of the criminal justice system

Available Schedule :

Compensation & Information on Benefits

This position is part of the AFSCME employee group.

Learn more about our benefits HERE .

The anticipated hiring range for the Court Specialist position is $23.51 (first step) to $24.68 or $25.92 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, andqualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.

Healthcare Benefits :

Life and Accidental Death and Dismemberment insurance - policy value of $50,000 paid by the City

Long-term disability insurance provided by the City

Health Reimbursement Account (HRA-VEBA) contributions provided by the City

Retirement Benefits :

PERS is 100% fully paid as the City pays both the employer and the employee's (6%) contributions

Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning

Additional Benefits :

Employee Assistance Program (EAP)

The City's Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually

Access to the City's fully equipped fitness center 24 / 7

Examples of Job Duties

Essential Functions of the Position :

Prepares and processes documents, reports and correspondence files.

Responds to a high volume of phone calls, mail, payments, and emails, etc.

Distinguish between and understand a variety of case types and take appropriate actions.

Assists defendants in resolving violation cases through informed knowledge of court policies, procedures, and special programs.

Uses exceptional interpersonal communication and customer service skills to support clients and defuse and resolve issues for difficult, sometimes angry / hostile customers.

Performs extensive computer entry; scans and retrieves sensitive, confidential information involved in police reports into state database, federal, and local computer systems.

Executes the timely processing of pending cases, which includes preparation of the Court Docket : the scheduling of appearances, execution of warrants, subpoenas, writs, orders and notices.

Processes the collection, receipt, of monies, and other funds that pass through the Court system including financial adjustments to case ledgers including but not limited to refunding, transferring, and applying funds.

Responds to inquiries and provides assistance to the public and City personnel regarding routine requests for Court related matters and information.

Assists citizens with complaints, collects monies and issues receipts for various fees, collects bail, and provides public information, deals with diverse situations and sometimes difficult public contacts

Initiates and processes removal of suspensions orders, warrants, and release of defendants from custody. Processes requests for court appointed attorneys.

Assists judge in the courtroom, record all case dispositions during court proceedings, supply correct documents and information during court proceedings including facilitating the proceedings through a variety of functions as needed.

Demonstrates regular, reliable, and punctual attendance.

Other Functions of the Position :

Handles job stress and interacts effectively with others in the workplace.

Fosters an environment that embraces diversity, integrity, trust, and respect.

Is an integral team player, which involves flexibility, cooperation, and communication.

Performs other related projects and duties as assigned.

Competencies :

Communicativeness - Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their people have the current and accurate information needed for success.

Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances. They are able to demonstrate emotions appropriate to the situation and continue performing steadily and effectively.

Functional / Technical - Effective performers are knowledgeable and skilled in a functional specialty. They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.

Learning Agility - Effective performers continuously seek new knowledge. They are curious and want to know 'why'. They learn quickly and use new information effectively. They create and foster a culture of interest, curiosity, and learning.

Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals.

Work Environment & Physical Demands : This is an office-based position with a typical office environment, including comfortable temperature and lighting. The role may involve interactions with the public who may be hostile and the usual level of office distractions.

This position requires the ability to sit or stand for extended periods, with occasional movement around the office. This may include bending, stooping, twisting, and reaching to access files or equipment. Employees must be able to operate standard office equipment, including computers, printers, and telephones. Good eyesight, hearing, and hand-eye coordination are essential for this role.

Supplemental Information

IMPORTANT (Please read) :

Applications may be rejected if incomplete.

Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a "see resume" response.

Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.

How to Apply :

Selection procedures and timelines subject to change.

Those selected must be able to provide proof of legal right to work in this country.

Hiring will be subject to successful completion of the following :

CJIS clearance

Clear drug screen following federal law

Professional reference check

Questions or Assistance :

For technical assistance completing your online application, please contact Government Jobs at (855) 524-5627.

VETERAN'S PREFERENCE :

Qualifying veterans and disabled veterans may obtain preference during the hiring and / or promotional selection process. As verification of eligibility, a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veteran's disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.

EQUAL OPPORTUNITY EMPLOYMENT :

The City of Medford is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, marital status, sexual orientation, gender identity, gender expression, age, ancestry, status as a protected veteran, physical or mental disability, medical condition, pregnancy, genetic information, or any other status protected under federal, state, or local law.

ADA :

The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process, please contact (541) 774-2074 or email : ada@cityofmedford.org.

The City of Medford offers an excellent total comprehensive benefit package to all full-time employees.

This position is part of the AFSCME employee group. Please visit our webpage for more details.

Describe why you are interested in this position and how your life or work experiences have prepared you for this role.

Please describe your depth of experience in the judicial, legal, or law enforcement field.

Please describe your depth of experience working in an office environment.

Please describe any relevant experience, qualifications and attributes that would be applicable to the essential functions of this position.

Are you certified in the Law Enforcement Data System (LEDS)?

Required Question

Salary : $48,894 - $62,402