What are the responsibilities and job description for the Compliance & Monitoring Administrator position at City of Memphis Careers?
ESSENTIAL FUNCTIONS: Works under the general direction of the Senior Operations Administrator overseeing the compliance and monitoring of all federal and other regulatory compliance requirements associated with Federal, State, or other grants, specifically those received from the U.S. Department of Housing and Urban Development (HUD), including HOME, Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and Housing Opportunities with AIDS (HOPWA). Ensures mandatory compliance of all grant programs including governance for all grant activities, property management, business practices, and reporting is compliant with federal, state, and local regulations and requirements. Conducts routine internal monitoring for all grants and project team reviews for proposed activities to determine project eligibility, feasibility, and underwriting to ensure compliance with program funding. Provides project/activity determinations of eligibility and all related requirements prior to the commitment, awarding and disbursement of funds. Provides guidance and direction to Program Staff on the steps necessary for project implementation, contract management, and monitoring. Develops and maintains resources that reflect recent federal requirements and updates. Trains and evaluates compliance and monitoring staff on a variety of regulations, requirements, and protocols. Examines and tracks expenditure and commitment of funds to ensure overall compliance including cap requirements as prescribed. Proactively evaluates, investigates, and resolves compliance issues and concerns within the organization. Responds to inquiries regarding the Section I08 Loan Guarantee Program application process, Federal Entitlement Programs (including HOME, CDBG, ESG, and HOPWA) and any concerns issued by HUD. Monitors and advises management of emerging trends and changes in regulatory compliance laws, rules, and regulations. Advises and consults management on the operational impact and guides the division in the establishment of controls to mitigate risks. Prepares, reviews, and approves various reports, correspondence, and risk assessment analyses utilizing various computer applications. Develops and revises operational processes and procedures to ensure compliance with federal regulations and final rules including working in conjunction with auditors on program compliance and operational matters.
OTHER FUNCTIONS:1. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Requires the ability to communicate clearly and effectively in writing and verbally with staff, management, contractors, property owners, and general public. Requires the ability to operate a computer and basic office equipment such as copier, hand held devices, smart phone, and digital/video camera. Must be able to traverse on various surfaces when conducting inspections. Requires ability to operate automobile to drive to and from various worksites throughout the city to attend meetings and property inspections. Requires ability to perform manual work which will involve reaching, handling, crouching, climbing, balancing and lifting equipment, materials or supplies, which can weigh up to 50 lbs.
TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment, except during site visits and meetings. Requires ability to travel to various location to conduct inspections in accordance with Code of Ordinances.
MINIMUM QUALIFICATIONS: Bachelor’s Degree in Public Administration, Finance, Business Administration, or a related field and eight (8) years professional experience, including specific experience in maintaining compliance with federal and regulatory rules with at least five (5) of the eight (8) years in a supervisory capacity, or any combination of education, experience and training which enables one to perform the essential job functions. Working experience in related compliance requirements, including Section 106, Section 504, Section 3, Part 58 Environmental Reviews and Davis Bacon and Related Acts. Working experience with HUD, Housing, Economic Development, Banking Compliance and Auditing preferred. Must possess and maintain a valid driver license as a condition of continued employment.
The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire.
The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov
